Recommendation manager

Overview

Navigate to Colleges and select Recommendation Manager.

Use the Recommendation Manager to review and manage teacher and counselor recommendation requests from a central location. Teachers and counselors can update request statuses, including declining requests, and cancel requests. Counselors can also review recommendation activity across students and track letter statuses.

From the Recommendation Manager, you can:

• Filter requests by grade, recommender, or status.

• Search for student requests.

• Sort requests by requested date.

• Request recommendations on behalf of students.

• Update recommendation request statuses.

• Review recommendation and Common App form statuses.

• Manage recommendation request settings for students.

• eDocs only: Move your pointer over In Progress to display recommendation and Common App form statuses.

Request recommendations

1. Select Colleges and choose Recommendation Manager.

2. Click Request recommendation.

3. From Student, begin entering a student’s name. Select it from the list when it is displayed.

4. From Recommender, begin entering a staff member’s name. Select it from the list when it is displayed.

5. From Destination, select a college from the student’s list. Alternatively, begin entering a college name. Select it from the list when it is displayed.

6. Click Send request.

Update recommendation letter status

1. Select Colleges and choose Recommendation Manager.

2. Optionally, filter or sort the requests to find those to update.

3. Select More actions (three dots) for the request and choose a status. To update multiple requests at once, select the requests and choose a status from Bulk Actions.

Manage recommendation letters

If your school uses eDocs, you can:

• Write a recommendation letter manually.

• Generate a recommendation letter with AI.

• Reuse a previously submitted recommendation letter.

Write a recommendation letter

1. Select Colleges and choose Recommendation Manager.

2. Click Write recommendation letter (pencil icon) for the selected student’s request.

3. From Get started with your recommendation, click Skip this step.

4. Type your letter.

5. Optionally, select a portion of your letter to rewrite with AI help.

   1. Let PowerBuddy know how you'd like to modify the content.

   2. Click Use to apply the AI-generated suggestion.

6. Click Add to eDocs.

Generate a recommendation letter with AI

1. Select Colleges and choose Recommendation Manager.

2. Click Write recommendation letter (pencil icon) for the selected student’s request.

3. 1. Choose information to include, formality, tone, and relationship.

   2. Optionally, upload a template letter and letterhead logo,

   3. Create your signature.

   4. Click Generate Letter.

4.  Manually update the placeholder text.

5. Optionally, choose to modify the entire letter or select a portion of the letter to modify.

   1. Let PowerBuddy know how you'd like to modify the content.

   2. Click Use to apply the AI-generated suggestion.

6. Click Add to eDocs.

Reuse a recommendation letter

1. Select Colleges and choose Recommendation Manager.

2. Click Write recommendation letter (pencil icon) for the selected student’s request.

3. From Use previous version, click Use Previous.

4. Review the letter and update as needed.

5. Click Add to eDocs.

Delete a recommendation letter

Delete a letter of recommendation from one of these areas:

• Teacher Desk

• Prepare section of eDocs in the student folder

Select teacher letter of recommendation settings

1. Select Colleges and choose Recommendation Manager.

2. Select Settings.

3. From Student requests, select Students can request or cancel recommendations from Naviance Student.

4. From Request Types, select an option.
   When using Naviance eDocs:

   • If you select Allow specific requests only:

     • For Common App institutions, teacher document submissions are one and done. The teacher needs to prepare one Common App Teacher Evaluation and one letter of recommendation per student. After submitting those documents to Common App, Common App automatically submits the documents for any additional recommendation requests received for a Common App college without staff needing to take further action.

     • For non-Common App institutions, teacher documents are not one and done.

   • If you select Allow open and specific requests:

     • Teacher documents are not one and done. The teacher must prepare one Common App Teacher Evaluation and one letter of recommendation per student. However, teacher documents must be submitted for each Common App request received unless the maximum number of recommendations was already sent to an institution for the student.

5. Click Save.