eDocs and College Applications Tools

eDocs and College Application Tools Overview

Use Naviance's College Application tools for centralized management of student and staff activities related to college applications, teacher letters of recommendation, and scholarships.

Before using College Application tools, complete the setup steps.

Students can manage the college application process in Naviance Student by:

• Building a list of Colleges I'm Applying To.
• Requesting initial, midyear, and final transcripts.
• Requesting teacher letters of recommendation.
• Reporting application outcomes.

Staff can manage application requests in Naviance by:

• Tracking colleges to which students are applying.

  • Use the Application Manager to manage the application process in Naviance. With eDocs, the office status of applications updates automatically when you send documents from Naviance. Otherwise, you can update the office status manually.

  • From a Student Folder, review the student’s Applying To list and individual application details. With eDocs, you can also prepare and send the student's application materials from the student folder.
• Monitoring transcript requests and updating request status.
  • Use the Transcript Request Manager to display a list of all students who have requested a transcript via Naviance Student. With eDocs, the submission date of transcripts automatically updates when you send documents. Otherwise, you can update the submission status manually.
• Monitoring letter of recommendation requests and updating the request status.
  • Use the Teacher Recommendation Manager to display a list of all requests, including completed and outstanding recommendation requests. With eDocs, the submission status of letters of recommendation automatically updates when you send documents. Otherwise, you can update the submission status manually.
• Tracking college outcomes.
  • To review college-related data, use the Outcomes, College Applications, Scholarships, and eDocs 2.0 Reports.
  • Export college application data.

eDocs

Naviance eDocs is an electronic college application tool that allows schools to prepare and send college application documentation electronically to over 5,000 colleges and universities. After activating eDocs, you can send students' application materials, including the National Association for College Admission Counseling (NACAC) forms, to any electronic destinations served by Parchment and Scribbles. If eDocs is activated, you can also choose to integrate with the Common Application and send application materials, including Common App forms, to all members of the Common App network via Naviance eDocs.

If your school chooses to integrate Naviance eDocs with the Common App, you must submit all documents to Common App using Naviance eDocs.

eDocs Process Overview

Setup Steps

1. Update staff user roles and permissions.
2. Adjust Naviance Student settings.
3. Update Student Data.
4. Activate eDocs.

Review a list of setup steps from the Set Up College Applications and eDocs page.

Student Actions

1. Register with Common App.
2. Complete the Common App account matching process.
3. Add colleges and request transcripts and teacher letters of recommendation.

Review a list of student actions from the eDocs and College Applications in Naviance Student page.

Staff Actions

1. Review college applications and transcript and letter of recommendation requests.
2. Prepare and send initial, midyear, and final materials.
3. Track submission of materials.
4. Use eDocs reports.

Review a list of staff actions from the Manage Applications for Students and Process Application Materials for Students with eDocs pages.

Get Started with eDocs

Before you can use Naviance eDocs to send application materials to Common App institutions, students must:

• • From Common App:
    • Register starting on August 1.
    • Enter high school information, add at least one college, and sign the FERPA Release Authorization from their Common App account.
  • From Naviance Student:
    • Complete the Common App account matching process.
    • Add non-Common App colleges to their Colleges I'm Applying To list.
    • Request transcripts and teacher recommendations.

Students only need to complete these steps if applying to Common App institutions.