Manage Applications for Students

Depending on the actions your students can take in Naviance Student, you may need to manage their active applications list, request transcripts or letter of recommendations, or manually update application milestones.

Add Colleges to a Student's Application List

When you add colleges to a student's application list, the Office Status displays Pending unless the institution is self-reporting. Self-reporting colleges only require that you send final transcripts.

If your school is not using eDocs, you can add multiple applications to the same college for an individual student applying to several divisions within a college, an honors program, or another area.

Move a College from I'm Thinking About to I'm Applying To

If a student has decided to apply to a college on their Colleges I'm Thinking About list, you can convert the college to an active application.

1. Navigate to the selected student folder.
2. From Colleges, select I'm Thinking About.
3. Select the college to convert.
4. From Select apps, choose Convert to active applications and then click Go.
5. Select an App Type from the list and click Continue.

Add an Active Application for a Student

1. Navigate to the selected student folder.
2. From Colleges, select I'm Applying To.
3. Click add applications.
4. From Colleges I'm Applying To:
   1. Select an App Type from the list.
   2. Optionally, select Yes to indicate that initial materials are submitted.
   3. Choose an option from the Submitting SAT or ACT Scores list.

   4. Search for and select a college.

      

      You can add up to 10 colleges at a time.
   5. Click add applications.

Navigate to the Application Manager to review a list of all student's active applications.

Edit a Student's Application List

You can remove an application from a student's active application list if you or the student added it accidentally or if the student decides not to apply to a particular college.

1. Navigate to the selected student folder.
2. From Colleges, select I'm Applying To.
3. Select the application to cancel or delete.
4. From the Select Apps list, choose:

   • Cancel Application to remove the application from the student's list. You can restore the application if needed.

     

     You cannot cancel an application after documents were submitted to the college via eDocs.
   • Student Did Not Apply if the application is on the active applications list, but the student did not apply to the college. You can restore the application if needed.

   • Permanently Delete Application if you or the student makes a mistake when adding the college application. You cannot recover the application after deleting it.

     

     You cannot permanently delete an application after documents were submitted to the college via eDocs.
5. Click Go and then click Continue.

Update Application Details

Update Application Details for a Student

After adding college applications, you can record additional details about each application, including the application type, flags, office status, deadline, division, result, matriculation, and more.

1. Navigate to the selected student folder.
2. From Colleges, select I'm Applying To.
3. From the Application Details, update the information for the selected institution.
4. Click Update All.

Update Application Results in Bulk

1. Navigate to Students and select Batch Update.
2. Optionally, from the Current Grade/Class list, select a class and click Change.
3. Click Update Applications by Student to display all students and their active applications.
4. Select a Result from the list.
5. Optionally, select Waitlist, Deferred, or Attending.
6. Click Save and View Next 30 or View Previous 30.

Request a Letter of Recommendation for a Student

1. Navigate to the selected student folder.
2. From Colleges, select I'm Applying To.
3. From Teacher Recommendations, select a teacher and an application from the corresponding lists.
4. Click Add Request.

To review a list of all teacher letter of recommendation requests, navigate to the teacher recommendation manager.

Request a Transcript for a Student

If students cannot request transcripts in Naviance Student, you can request a transcript on the student's behalf.

Update Application Milestones

If you have created custom application milestones to track individual tasks associated with college applications, you can update the milestones by student or in bulk.

To review milestone status for a student, navigate to the selected student folder. From the Colleges section, select Milestones and then click view dates.

Update an Application Milestone for a Student

1. Navigate to the selected student folder.
2. From Colleges, select Milestones.
3. Select the milestone per application, select a Current Status from the list, update the date if needed, and then click Update Status and Milestones.
4. Click view dates to display the milestone completion dates for each application.

Update an Application Milestone in Bulk

1. From Quick Links on the homepage, select Application Manager.
2. Select the applications to update.
3. From the Process Selected Applications list, choose Change Status and Milestones.
4. Click Go.
5. From Set Status and Milestones:
   1. Optionally, update the office or student status.
   2. Select the milestone.
   3. Optionally, update the date.
   4. Click Continue.
6. From Confirmation, click I am finished.

Review Application History

Application history is a list of all actions taken by a student or staff member for a particular college application. Naviance timestamps and dates every action, which is useful for addressing issues with an application.

Test optional updates do not populate the application history. 

The following actions also populate the application history:

• When your school has turned on the automatic sync for the Common App integration, and a school is automatically added to the student's active application list. The college history displays the counselor's name as adding the college.
• When a staff member clicks Update on the Send page of eDocs, and a college is added to Naviance via the Common App sync. The college history displays the counselor's name as adding the college.
• When a staff member adds an active application or makes modifications to an active application in Naviance.
• When a staff member sends materials via eDocs. The college history displays the staff member's name as having changed the office status.