The annual Naviance eDocs rollover prepares the system for the upcoming academic school year. During this scheduled maintenance window, specific eDocs features and services are temporarily taken offline.
For details on the student data update, refer to the Manage student data rollover page.
Rollover schedule and system status
|
Schedule |
System status |
Summary |
|---|---|---|
|
Before July 25 |
Online (current year active) |
Complete current-year submissions. Do not prepare or upload next-year materials. |
|
July 25 to July 31 |
Offline (rollover window) |
eDocs is completely unavailable, including the Multiple Transcript Manager. |
|
August 1 and after |
Online (new school year active) |
eDocs resumes full functionality for the new school year, including the Multiple Transcript Manager. |
System availability and automated changes (July 25 to July 31)
During the rollover maintenance window, the system automatically applies several updates and restricts specific workflows:
-
eDocs is completely offline and unavailable, including the eDocs Setup page.
-
The Multiple Transcript Manager is unavailable throughout the maintenance period.
-
Students are automatically unmatched from Common App to reset sync states for the upcoming application cycle. Account matching remains disabled until August 1.
-
Students are automatically promoted to the next grade level on July 25.
-
Scholarship deadline years configured to recur are automatically reset.
-
Students can continue adding colleges to their Colleges I'm Applying To list.
-
Students can continue requesting letters of recommendation. All existing and newly submitted recommendation requests are preserved throughout the rollover process and are not deleted.
Guidelines and actions by role
Before July 25 (current school year wrap-up)
-
Teachers and counseling staff must complete and send all pending application materials for the current school year, and
-
Teachers and counseling staff should refrain from preparing or submitting application documents for the upcoming school year.
-
Teachers must not upload letters of recommendation or begin completing the Common App Teacher Evaluation form for the upcoming school year.
-
Rising seniors should not attempt to match Common App accounts to Naviance accounts until the rollover is complete.
July 25 – July 31 (rollover window)
-
Staff and teachers should pause all document uploads.
-
Students can not complete Common App account matching with Naviance.
-
Students can continue building college lists and submitting recommendation requests.
Starting August 1 (new school year activation)
-
Staff and teachers can begin preparing, uploading, and submitting documents for the new school year.
-
Students can match their Common App accounts with Naviance for the new application cycle.