Bulk upload transcripts for grades 6 to 12 and alumni using the Multiple Transcript Manager.
Before using the Multiple transcript manager:
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Make sure student data in Naviance matches the transcript data.
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Each transcript page must include the student’s first, last name and at least one of these identifiers:
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Date of birth
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State student ID
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Student ID
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The student’s Naviance account must also be active to match in the Multiple transcript manager.
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Export a bulk PDF, XML, or zipped XML transcript file from your student information system (SIS).
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File size must not exceed 50 MB.
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Transcripts must be unsecured and unencrypted.
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If you’re using a Postsecondary Electronic Standards Council (PESC) XML batch file:
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Include one or more student transcripts per file.
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Use the Batch PESC XML format from your SIS, even if the file contains only one transcript.
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Ensure your transcripts meet the data requirements for Indiana public schools.
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If the Multiple Transcript Manager is not listed from Colleges, ensure the permission to Upload multiple transcripts is assigned to your user role.
Bulk upload transcripts
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Click New file upload or Upload transcripts.
You cannot upload a new file if a current upload is in process. To finish the current upload, click Continue and skip to step 6. -
Select the Transcript type and Class year.
You can only upload transcripts in bulk for juniors, seniors, and year-one alumni. -
Drag and drop or upload your transcript file.
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Click Upload.
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Select Review transcripts after your file has been processed.
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Review a high-level summary of matched and unmatched transcripts.
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Click a transcript to review the details and search for the student to match, if needed.
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Verify that all transcript pages were matched to the correct student when importing multi-page transcripts.
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Select Page Actions to reorder, unlink, or omit pages.
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When matching is complete, click Add matches to eDocs to add the matched transcripts to eDocs.
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Click Continue.
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Click Close file, make a selection, and then click Confirm.
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Select Yes, I will resume this at a later time. You cannot upload a new file until you resume your sessions and indicate you are done.
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Select No, I'm done and do not need to come back to this. You can upload a new file.
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Multiple Transcript Manager history
Navigate to Colleges and select Multiple Transcript Manager. From the Multiple Transcript Manager history page, review the upload history, click Continue to resume work, click Close to end current work, upload a new set of transcripts, or determine if someone else is working on the transcripts.
Failed upload details
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Navigate to Colleges and select Multiple Transcript Manager.
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If a transcript upload history is available, review the upload details.
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From the Failed column, select a number to display a list of students whose transcripts were not added to their student folders.
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Select a student name to be redirected to the student’s folder. From there, review the warning. Choose to upload the transcript for the student again or dismiss the warning and remove the student from that upload history.
If you are not resolving the issue immediately, do not dismiss the warning so the student remains on the failed transcript list. -
Contact PowerSchool Support for assistance.