Data Management
Get started managing data in Naviance
To get started populating your Naviance account with data, review the data import methods and data import types outlined below, then answer the following questions. After you answer the questions, you'll be ready to start populating Naviance with data.
- In addition to student data, what other data will you import? Consider how you plan to use Naviance with staff, students, and parents.
Which method will you use to import each data type? Consider who will be responsible for maintaining data in Naviance.
If you have Naviance District Edition, what data will your district manage? What data will schools manage? Data imported at the district level auto-populates school-level accounts based on the assigned school ID number that you must add in Naviance.
Naviance recommends managing as much data at the district level as possible.
Data import types
Review the types of data you can import into Naviance, the methods you can use to import each data type, and the building levels at which you can import the data.
If using Naviance for Districts:
- Data imported at the district level will be available at the school level.
- Data imported at the school level will not be available at the district level.
| Data import types | Data import benefits | Data import methods | Data import levels |
|---|---|---|---|
| Student | The initial student data import creates student folders in Naviance and populates them with demographics and academic information. Maintain data in student folders with subsequent student data imports.
Naviance recommends importing student data first.
| District School | |
| Parent | The initial student data import creates parent or guardian folders in Naviance and populates them with personal and demographic information. Populates parent and guardian information in the corresponding student folder. Maintain data in parent folders with subsequent parent data imports. | Manual import | District School |
| Test scores | Populate student accounts with test score data such as PSAT, SAT, ACT, AP, and state exam scores. Used for college comparison tools in Naviance Student. | Manual import | District School |
| Alumni | Populate the post-grad section of the student folder for alumni students. Add required alumni data to student accounts if using Alumni Tracker. | Manual import | District School |
| College application | Add historical college application data such as the colleges to which a student has applied, the type and result of each application, and other details for alumni students or when not using College Application tools or the Graduation Survey in Naviance. Used for college comparison tools in Naviance Student. | Manual import | School |
| Teacher list | Import a list of teachers to track teacher recommendations and expedite the creation of teacher user accounts. | Manual import | School |
| Student photos | Use to populate student folders with the student's photo. | Manual import | School |
| Scholarships | Use to create and maintain a scholarship database in Naviance. | Manual import | District School |
| Course catalog | Use to import a course catalog with a Course Planner subscription. | Manual import | District School |
| Course mapping | Use to import course mapping with a Course Planner subscription. | Manual import | District |
| Student course data | Use to import student course data with a Course Planner or Naviance Insights Premium subscription. | Manual import | District School |
| Staff | Use to create and maintain staff user accounts. | District |
Data import methods
Review the methods available for populating Naviance with data.
| Data import methods | Explanation |
|---|---|
| Manual imports | Create a CSV or tab-delimited TXT data file and manually import the file in Naviance. Use to manage all data import types, if desired. |
| SchoolSync™ | Automate student, parent, and test score data imports to ensure data is current by writing a cURL statement that connects with and pulls files from your SIS.
If automating data imports using SchoolSync, you must complete an initial manual import to map data fields.
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| Clever | Integrate Clever with Naviance for turn-key staff and student data management and single sign-on (SSO). |
| PowerSchool data integration | Integrate your PowerSchool SIS or eSchoolPlus SIS for turn-key management of student, staff, and guardian data. Course Planner subscribers can also integrate PowerSchool SIS for turn-key course catalog management, course mapping, and student course data. |
| Secure file transfer protocol (SFTP) | Create a direct export from your SIS to Naviance via SFTP to maintain the course catalog, course mapping, and student course data.
Only available with Course Planner.
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