Parent Data Import Fields

Instructions

1. Review the parent data fields available for import into Naviance via a manual data import or via an automated import with School Sync.

2. Note the required data fields and determine the recommended and optional fields to import.
3. Download the parent data import template from the Naviance Knowledge Base in the PowerSchool Community. Select PowerSchool Community from the Get Help menu in Naviance to access the Community.
4. Prepare the data file to import using the template as a guide.
5. Import the data using the selected import method.

Parent Import Fields

Data Field	Requirement	Example	Information
Student ID	Required	12345	The unique identification number assigned to a student by the school or district.
Parent ID	Recommended	12345a	The unique identification number assigned to a parent or guardian. Include parent ID numbers to link multiple students in the same school to a parent or guardian via a data import.
First Name	Recommended	Anne	The first name of the parent or guardian.
Last Name	Recommended	Garcia	The last name of the parent or guardian.
Full Name	Optional	Anne Garcia	The full name of the parent. Use when combining multiple parents or guardians into one record.
Naviance Parent Username	Required if setting up SAML SSO otherwise optional.	angarcia	A unique identification name for a parent or guardian to use when accessing Naviance.
Federated ID	Required if setting up SAML SSO and using Federated ID as the Federation Type, otherwise not needed.	hobsonss00000012349	If setting up SAML SSO, do not add Federated ID if you use email as the Federation Type.
Naviance Student ID	Optional but can use as an alternative to student ID.		The unique ID number Naviance generated for the student, different than the student ID.
Student Address	Optional	12345	Use to indicate the parent or guardian has the same address as the student. Enter the student id number.
Street Address 1	Optional	123 19th St. SW	The parent or guardian's physical or mailing address.
Street Address 2	Optional	#45	The parent or guardian's physical or mailing address.
City	Optional	Lincoln	The parent or guardian's physical or mailing address.
State	Optional	NE	The parent or guardian's physical or mailing address. Enter an abbreviation or the full state name.
Zip Code	Optional	20041	The parent or guardian's physical or mailing address.
Country	Optional	US	The parent or guardian's physical or mailing address.
Occupation	Optional	Architect	The parent or guardian's occupation.
Parent Email	Required if setting up SAML SSO and using email as the Federation Type, otherwise recommended.	anita.garcia@naviance.com	Parents or guardians can reset their own password when an email address is available in their Naviance account.
Home Phone	Optional	202-123-4567	The home phone number of the parent or guardian.
Work Phone	Optional	202-345-2481	The work phone number of the parent or guardian.
Mobile Phone	Optional	301-345-2345	The mobile phone number of the parent or guardian.
Has Financial Responsibility	Optional	Yes	Use to indicate if the parent or guardian has financial responsibility for the student. Enter yes or no.
Custodial	Optional	No	Use to indicate if the parent or guardian has custodial responsibility for the student. Enter yes or no.
Communication	Optional	Yes	Use to indicate if the parent or guardian should be included in written and email communications sent from Naviance. Enter yes or no.
Alma Mater	Optional	1113	The College Board code for the parent or guardian's alma mater.