Parent Data Import Fields
Instructions
Review the parent data fields available for import into Naviance via a manual data import or via an automated import with School Sync.
Note the required data fields and determine the recommended and optional fields to import.
Download the parent data import template from the Naviance Knowledge Base in the PowerSchool Community. Select PowerSchool Community from the Get Help menu in Naviance to access the Community.
Prepare the data file to import using the template as a guide.
Import the data using the selected import method.
Parent Import Fields
Data Field | Requirement | Example | Information |
|---|---|---|---|
Student ID | Required | 12345 | The unique identification number assigned to a student by the school or district. |
Parent ID | Recommended | 12345a | The unique identification number assigned to a parent or guardian. Include parent ID numbers to link multiple students in the same school to a parent or guardian via a data import. |
First Name | Recommended | Anne | The first name of the parent or guardian. |
Last Name | Recommended | Garcia | The last name of the parent or guardian. |
Full Name | Optional | Anne Garcia | The full name of the parent. Use when combining multiple parents or guardians into one record. |
Naviance Parent Username | Required if setting up SAML SSO otherwise optional. | angarcia | A unique identification name for a parent or guardian to use when accessing Naviance. |
Federated ID | Required if setting up SAML SSO and using Federated ID as the Federation Type, otherwise not needed. | hobsonss00000012349 | If setting up SAML SSO, do not add Federated ID if you use email as the Federation Type. |
Naviance Student ID | Optional but can use as an alternative to student ID. | The unique ID number Naviance generated for the student, different than the student ID. | |
Student Address | Optional | 12345 | Use to indicate the parent or guardian has the same address as the student. Enter the student id number. |
Street Address 1 | Optional | 123 19th St. SW | The parent or guardian's physical or mailing address. |
Street Address 2 | Optional | #45 | The parent or guardian's physical or mailing address. |
City | Optional | Lincoln | The parent or guardian's physical or mailing address. |
State | Optional | NE | The parent or guardian's physical or mailing address. Enter an abbreviation or the full state name. |
Zip Code | Optional | 20041 | The parent or guardian's physical or mailing address. |
Country | Optional | US | The parent or guardian's physical or mailing address. |
Occupation | Optional | Architect | The parent or guardian's occupation. |
Parent Email | Required if setting up SAML SSO and using email as the Federation Type, otherwise recommended. | Parents or guardians can reset their own password when an email address is available in their Naviance account. | |
Home Phone | Optional | 202-123-4567 | The home phone number of the parent or guardian. |
Work Phone | Optional | 202-345-2481 | The work phone number of the parent or guardian. |
Mobile Phone | Optional | 301-345-2345 | The mobile phone number of the parent or guardian. |
Has Financial Responsibility | Optional | Yes | Use to indicate if the parent or guardian has financial responsibility for the student. Enter yes or no. |
Custodial | Optional | No | Use to indicate if the parent or guardian has custodial responsibility for the student. Enter yes or no. |
Communication | Optional | Yes | Use to indicate if the parent or guardian should be included in written and email communications sent from Naviance. Enter yes or no. |
Alma Mater | Optional | 1113 | The College Board code for the parent or guardian's alma mater. |
