Set a specific field value for students who have the field attached to their records. For example, if a group of students has the wrong ethnicity code attached to their names, you can change the field value for all these students at the same time.
Be certain you want to replace all the values for all these students. This procedure is irreversible. In fact, you are encouraged to make a backup of your data before changing field values for a group.
For information about staff field values, refer to Change Staff Field Values.
Set a Student Field Value
- Navigate to the Change Student Field Values page.
Use the following table to enter information in the fields:
Field to Change
Enter the name of the field to be changed.
For a complete list of field codes, click Fields.
ID, Student_Web_ID and Web_ID are not available for mass updating using the Student Field Value function. To fill these values for multiple students, use the Assign IDs/Passwords procedure.
New Field Value
Enter the new value of the field. Put quotation marks around any values that do not perform calculations, such as constant characters or a string of characters.
Clear Field Value
Select the checkbox if you want to remove any existing values for that field.
Do not overwrite existing data
Select the checkbox if you do not want the system to overwrite any existing field values.
Be sure you have entered information correctly, as this procedure is irreversible.
- Click Submit. The Field Value page displays a preview of the records and fields that will be affected.
- Click Submit. When the operation is complete, click Back. Now you can perform a search to find the group with the changed value.
If you find that the values were wrongly changed, you must change each record individually. You cannot retrace your steps by changing the value back to what it was for the entire group, because there are those students to whom the value was assigned before you changed the value for the others. Reversing the procedure will change the value for all students, not just the group you selected.