Attendance calculations support full-time equivalencies (FTEs). FTEs are a powerful tool used in schools that need to associate groups of students with different attendance values for the same day, for example, full-time and half-time students.
FTEs are also used to determine default settings for reporting on Average Daily Attendance and Average Daily Membership (ADA/ADM). These settings include the default attendance mode and their conversion types. For Meeting, you can choose Percent Period to Day, Percent Time to Day, Period to Day, or Time to Day. For Daily, you can choose Code to Day, Percent Time to Day, or Time to Day. And, for Interval, you can choose Time to Day. FTEs are school- and year-specific, but will be duplicated when new years are created.
Using Full-Time Equivalencies (FTE) page, you can set up and use FTEs to indicate what portion of a school day students attend.
If this is the first time you have accessed the Full-Time Equivalencies (FTE) page, you will notice an FTE of 1 was created. This is to maintain backwards compatibility, as previously PowerSchool assumed students were full-time.
Set Students' FTEs
Once attendance is set up, you will need to set students' FTEs for school enrollments via the student Transfer Information page.
FTE is a grouping that associates a student's school enrollment with a set of attendance conversion values. When ADA runs, for a student, it runs for each school enrollment during the report dates. When processing each school enrollment, it uses the student's FTE to locate the set of attendance conversions to use when looking up the attendance value for the day.
For more information, see Transfer Information.
Work with FTE Codes
- Navigate to the Full-Time Equivalencies page.
- To add an FTE code:
- Click New. The New FTE Code page appears.
Use the following table to enter information in the fields:
Enter the name of the FTE as you want it to appear in the Full-Time Equivalency pop-up menu on the Edit Current/Previous Enrollment pages. The pop-up menu is used to associate an FTE with a student's current and historical school enrollment.
Default Attendance Mode
Choose one of the attendance mode from the pop-up menu that will be used for reporting purposes if specific mode is not provided:
Default Attendance Conversion
Choose the attendance conversion from the pop-up menu that will be used for reporting purposes if a specific conversion is not provided.
If you selected Meeting as your Default Attendance Mode, you can choose Percent Period to Day, Percent Time to Day, Period to Day, or Time to Day.
If you selected Daily as your Default Attendance Mode, you can choose Code to Day, Percent Time to Day, or Time to Day.
If you selected Interval as your Default Attendance Mode, you can choose Time to Day.
Enter a description of the FTE code.
Default for These Grades
Indicate which grades you want the FTE code to be applied to by selecting the appropriate checkboxes.
These checkboxes determine what FTE a student of a particular grade level will be assigned when the End of Year process moves them into their new grade for the next year. The values should be defined for the upcoming school year's FTEs before running the End of Year process for the current school year.
- Click Submit. The Full-Time Equivalencies (FTE) page displays the new FTE code.
- To edit an FTE code:
- Click the name or description of the FTE code you want to edit.
- Edit the information as needed.
- Click Submit.
To delete an FTE code:
When deleting an FTE code, other users and student records may be directly impacted. Deleting an FTE code is not recommended unless the FTE code was created in error. If the FTE code is already in use, it cannot be deleted.
- Click the name or description of the FTE code you want to delete. The Edit FTE Code page appears.
- Verify this is the FTE code category you want to delete.
- Click Delete.
- Click Confirm Delete. The Selection Deleted page appears.