Form Elements
From the Start Page, choose System Management, Forms, and Manage Forms to select and open a form in the Form Editor, then click Add Element to add form elements.
Element | Description | Supported Standard Forms |
|---|---|---|
Single Line Text | A text box that allows the user of the form to type in data. This element can utilize auto-complete data sets that type ahead for the user. | Collaborative – Student Individual Response – Student Fee Payments – Students Individual Response – Teacher Collaborative – Teacher General Survey Pre-Registration |
Multiple Choice | A set of radio button options that allow the user to select only one option. This element has an Allow Text Entry (Other) option. When selected, a text box appears that allows the user to type in a value that was not among the original options. | Collaborative – Student Individual Response – Student Fee Payments – Students Individual Response – Teacher Collaborative – Teacher General Survey Pre-Registration |
Checkboxes | A set of options in the form of checkboxes. Unlike the Multiple Choice element, the user can select multiple options, not just one. | Collaborative – Student Individual Response – Student Individual Response – Teacher Collaborative – Teacher General Survey |
Paragraph Text | A large text box that can display multiple lines of text. | Collaborative – Student Individual Response – Student Fee Payments – Students Individual Response – Teacher Collaborative – Teacher General Survey Pre-Registration |
Dropdown | A set of options in the form of a drop-down selection. Similar to the Multiple Choice element, you can only select one option. | Collaborative – Student Individual Response – Student Fee Payments – Students Individual Response – Teacher Collaborative – Teacher General Survey Pre-Registration |
Multi-Choice Dropdown | A set of choices from which you can select multiple options, not just one. You can select an option with the pointer or begin typing an option name to filter the list options. | Collaborative – Student Individual Response – Student Fee Payments – Students Individual Response – Teacher Collaborative – Teacher General Survey Pre-Registration |
Section Break | Acts as a divider between sections on the form or as a title bar for a section. If you choose to not enter a title or description, the element appears as a horizontal line. | Collaborative – Student Individual Response – Student Fee Payments – Students Individual Response – Teacher Collaborative – Teacher General Survey |
Text Block | Holds read-only text. For example, instructions you want to convey to the user. | Collaborative – Student Individual Response – Student Fee Payments – Students Individual Response – Teacher Collaborative – Teacher General Survey |
Side-by-Side Container | A tool to organize your forms. The container has three columns and can contain unlimited rows. You can drag and drop other elements onto the container and arrange them in a grid. Select the option Render as Designed to display the elements, including blank spaces, on the form the same way they were designed in the Form Builder. You cannot place another side-by-side container or a collection table in the container. | Collaborative – Student Individual Response – Student Fee Payments – Students Individual Response – Teacher Collaborative – Teacher General Survey Pre-Registration |
Collection Table | This element works in conjunction with PowerSchool’s Extended Schema. It allows you to create an unlimited number of sub-records tied to either your student or faculty record. This can be useful for adding repeating data where you cannot predict the amount of data per response. The element requires that you first create a database extension and table to link the collection table element to. | Collaborative – Student Individual Response – Student Individual Response – Teacher Collaborative – Teacher General Survey |
Enhanced Collection Table | An enhanced version of the standard Collection Table element, which continues to exist for backward compatibility. Unlike the regular collection table, you can create records that span multiple rows, similar to a side-by-side container. In addition, it is easier to link individual fields to the database fields. | Collaborative – Student Individual Response – Student Individual Response – Teacher Collaborative – Teacher General Survey |
PIN/Password | Allows a form to be password-protected. Only users who know the correct password can submit the form. The password can be generic to the form or specific to the student or teacher. | Collaborative – Student Individual Response – Student Individual Response – Teacher Collaborative – Teacher General Survey |
Hidden Text | Used to submit data you do not need the end-user to see. The element can be linked to PowerSchool fields. This allows you, for example, to track if the form was submitted or approved. | Collaborative – Student Individual Response – Student Individual Response – Teacher Collaborative – Teacher General Survey Pre-Registration |
PowerSchool Tag | This element requires advanced PowerSchool knowledge. PowerSchool Data Access Tags are the primary feature that can be used, but PowerSchool Keywords can be used as well. For example, placing ~[schoolname] in the field will produce the school’s name on your form. Other useful data tags:
| Collaborative – Student Individual Response – Student Individual Response – Teacher General Survey |
Event Calendar | This element allows administrators and teachers to manage and share a calendar with their audience. This is helpful when creating events that the form users can sign up for. An example would be a parent/teacher conference. You can allow a set number of appointments per time slot for each teacher, and subsequent users will be forced to find and sign up for available slots. Ecollect Forms supports only one Event Calendar element per form. | Collaborative – Student Individual Response – Student Individual Response – Teacher Collaborative – Teacher General Survey |
Response List | Shows a list of previous responses to a form. The responder and date are listed for each submission. The list can be modified to show the values of other form elements submitted for each response. | Collaborative – Student Individual Response – Student Individual Response – Teacher Collaborative – Teacher General Survey |
Cloud Document Attachment | Allows users to submit documents with a form. Refer to Enable Form Document Attachment for details. | Collaborative – Student Individual Response – Student Individual Response – Teacher Collaborative – Teacher General Survey |
SIS Document Attachment | Allows users to submit documents with a form. Refer to Enable Form Document Attachment for details. | Collaborative – Student Individual Response – Student |
Contacts | Allows users to utilize PowerSchool’s Contacts structure. Updates made in this element are reflected on the PowerSchool Contacts page and vice versa. | Collaborative – Student Individual Response – Student General Survey |
Race | The Race element is connected to your district's Race codes; responders have the option to add or update race information for students. | Collaborative – Student Individual Response – Student |
School Preference | Select schools that parents can choose to enroll their students in. | Pre-Registration |
Entry Year | Choose accepted entry years. | Pre-Registration |