Enrollment 26.3.0.0

Person Management Validation

Forms that collect contact data will enforce stricter configuration and validation rules. The enhancements made to these validation checks ensure that data integrity is preserved throughout the project.

Each Remove/Restore Contact element on a form must explicitly map three fields: a Contact ID field, a Contact First Name field, and a Contact Last Name field. This validation check occurs at nearly every point in the form lifecycle, including: previewing or publishing a form, roster notification validation, when a parent accesses the form, and during data delivery.

Form Builder’s Remove/Restore Contact element also includes a Disable "Remove Contact" Option checkbox that allows districts to hide the Remove Contact button family, while still enforcing read-only behavior on pre-populated contact data.

Forms that are currently published and live to parents are not affected by this release and will continue to function without modification. Modifications made to existing forms that use the legacy Person Management configuration format must be updated to the new configuration before it can be previewed/published.

Self-Service Form Cloning

District administrators with the Configuration role can clone Enrollment forms directly from the customer admin portal without contacting Support. For districts that go through this process every year, it's a meaningful step toward managing their own enrollment cycle.

The "Clone…" option appears in the More menu (“…” icon) on each form on the Form Builder page. The cloned form retains the original title, advances to the next K12 Academic Year, and is set to Closed status so district staff can finish configuration before the form goes live. If the next K12 Academic Year is not yet enabled, the system enables it automatically. Any linked Year-Round Updates are also cloned and connected to the new form.

The "Clone…" option is available for forms that have an associated K12 Academic Year of 2025 / 2025–2026 or later, have not yet been cloned, and have not been decommissioned. Decisions, Checklists, and Recommendations are not in scope for this release.

Automated email reminders are also sent to administrators, prompting them to kick off their annual rollover.

Scheduled Print Template Export to SFTP

Print templates can be automatically generated and included in scheduled data exports to an SFTP folder. When the scheduled job runs, the system produces a PDF of the specified print template for each submission and delivers it to a secure SFTP folder. The output file name can be customized per print template, making it easy to organize the generated files. Multiple print templates can be exported in a single job run, and conditional logic can be defined to control which print templates are generated based on the state of each record (for example, the print templates used for Kindergartners versus the print templates used for 9th graders).

Enabling this feature is optional and must be performed by PowerSchool Enrollment Support.

Admin - Contact Match Error When PowerSchool SIS Contact ID Exceeds 32-Bit Integer Limit

When delivering data for a student record and attempting to open the match dialog for a contact, if the SIS-generated contact ID exceeded the maximum value supported by a 32-bit integer (2,147,483,647), the system threw a deserialization error, and the match dialog failed to load, preventing the user from proceeding with contact matching. This has been resolved.

Admin - Appointment Cancellation Notification Email Not Sent When Confirmation Notification Email Is Disabled

If a resource in Appointment Management was configured with the Cancellation Notification Email enabled but the Confirmation Notification Email disabled, when a parent cancelled a confirmed appointment, no cancellation email was sent to the resource. This has been resolved.

Admin - Download Forms Task Requires Print Template Selection When Downloading Uploaded Documents

If a submission record contained uploaded documents, when the Download Forms task was used with Include Uploaded Documents checked but no print template selected, the download did not proceed, and an error message stating "No print templates are selected" was displayed. This has been resolved.

Parent - Date of Birth Format Help Text Displays Incorrect Format for Korean Language Users

When a family user had their language set to Korean and was adding a new student in the Enrollment Family Portal, the Date of Birth field displayed a help text indicating a yyyy/mm/dd format; however, the field required the date to be entered in mm/dd/yyyy format, resulting in a validation error. This has been resolved. This was also addressed through Date of Birth Authentication validation.

Parent - Family Portal Sign-In Page Displays Untranslated Text in Portuguese

When a parent had their language set to Portuguese and navigated to the Enrollment Family Portal sign-in page, the "Complete forms online" bullet point in the Create Account section was displayed in English rather than Portuguese. This has been resolved.

Parent - Email Address Validation Incorrectly Rejects Valid Long Top-Level Domains

When a parent entered an email address with a top-level domain greater than four characters in length (for example, test@test.academy) on the Create Account, Sign In, or Change Email Address pages, the email address was considered invalid, and the parent was prevented from proceeding. This has been resolved.