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Tokens

Tokens are a way to display the value stored within a form field or property, like a variable. These are often used in Paragraph elements, Additional Content, and Print Templates within forms, and in communication templates.

Token Syntax

Tokens always have *is* surrounding the variable being referenced. Without this syntax, the variable name will simply be displayed as text.

Syntax: *is*$VariableName*is*, where $VariableName is either the name of a form field or a property

Example 1: *is*stu_FirstName*is*, where stu_FirstName is the name of a form field

Example 2: *is*Submission:DateSubmitted*is*, where Submission:DateSubmitted is the property

Token Support

Tokens referencing form fields are supported everywhere, whereas Tokens referencing properties have limited scope.

Token Index

* All dates and times in Central Time

** Property must be mapped to appropriate form field by PowerSchool Specialist

*** What each seating unit level represents is dependent on configuration

TokenDescriptionSupported Area
*is*$FieldName*is*

Stored value within a form field, where $FieldName is the name of the desired form field.

Example: *is*stu_FirstName*is*

  • All Fields Valid Content
  • Closed Content
  • Early Access Content
  • Introduction Content
  • No Payment Due Content
  • On Hold Content
  • Paragraph Elements
  • Payment Due Content
  • Pre-Submission Communication Templates (Email)
  • Print Templates
  • Roster Communication Templates (Email, Letter, Label)
  • School Choice Communication Templates (Email, Letter, Label)
  • Snapcode Help Content
  • Some Fields Not Valid Content
  • Submission Communication Templates (Email, Letter, Label)
  • Submission Confirmation Content
  • Submission Confirmation Email
  • Submission Confirmation Popup Content
*is*Action:CloseDate*is*Date form scheduled to close, if form Status is Scheduled.
  • Closed Content
*is*Action:OpenDate*is*Date form scheduled to open, if form Status is Scheduled.
  • Early Access Content
*is*Action:Title*is*Name of form (in English).
  • Closed Content
  • Early Access Content
  • Introduction Content
  • On Hold Content
  • Pre-Submission Communication Templates (Email)
  • Print Templates
  • Snapcode Help Content
  • Submission Confirmation Content
  • Submission Confirmation Email
  • Submission Confirmation Popup Content
*is*Appointment:TITLEHERE*is*

Generates a hyperlink to view and schedule an appointment, where TITLEHERE is the name of the desired event. Within Restricted and Private forms, the generated link will bypass the student selection page as part of the schedule appointment workflow.

Example: *is*Appointment:Documentation Review*is*

  • Submission Confirmation Content
  • Submission Confirmation Popup Content
*is*Customer:Name*is*Name of school/district.
  • Closed Content
  • Early Access Content
  • Introduction Content
  • On Hold Content
  • Pre-Submission Communication Templates (Email)
  • Print Templates
  • Snapcode Help Content
  • Submission Confirmation Content
  • Submission Confirmation Email
  • Submission Confirmation Popup Content
*is*DirectActionUrl*is*Generates a URL to the live form.
  • Submission Confirmation Content
  • Submission Confirmation Email
  • Submission Confirmation Popup Content
*is*DocumentStatus:$DocumentName*is*

Status of the specified uploaded document, where $DocumentName is the name of the desired uploaded document.

Example: *is*DocumentStatus:Copy of Birth Certificate*is*

  • Submission Communication Templates (Email, Letter)
*is*FamilyMember:FirstName*is*First name of student within parent account.
  • Introduction Content
  • Submission Confirmation Content
  • Submission Confirmation Email
  • Submission Confirmation Popup Content
*is*FamilyMember:ID*is*ID of student within parent account.
  • Submission Confirmation Content
  • Submission Confirmation Email
  • Submission Confirmation Popup Content
*is*FamilyMember:LastName*is*Last name of student within parent account.
  • Introduction Content
  • Submission Confirmation Content
  • Submission Confirmation Email
  • Submission Confirmation Popup Content
*is*FamilyMember:Name*is*First and last name of student within parent account.
  • Print Templates
*is*HostLinkUrl*is*Generates a generic URL to the family portal.
  • Submission Confirmation Email

*is*OpenInvitationsSection*is*

CONTENT HERE

*is*OpenInvitationLinks*is*

*is*OpenInvitationsEndSection*is*

This series of tokens is used to conditionally display a series of links to start siblings' forms from the Submission Confirmation page of a Private form. The content will conditionally be shown if the value within PROP:ExternalFamilyID for the submitted student matches the value within PROP:ExternalFamilyID for at least one other student in the Roster who's form has not yet been started. Effectively, if the student has a sibling who's form has not yet been started, then this provides the parent easy access to start that sibling's form. **

The *is*OpenInvitationsSection*is* token is used to start the section, and the *is*OpenInvitationsEndSection*is* token is used to end the section.

"CONTENT HERE" can be replaced with any custom content desired to be shown to the parent in this scenario.

The *is*OpenInvitationLinks*is* token will generate a bullet point (unordered) list of hyperlinks to start siblings' forms, with each hyperlink text being the PROP:FirstName and PROP:LastName values for each sibling.

  • Submission Confirmation Content
  • Submission Confirmation Popup Content
*is*Page:Number*is*Page number within PDF.
  • Print Templates
*is*Page:Total*is*Total page numbers within PDF.
  • Print Templates
*is*Payment:Amount*is*Total amount paid by parent.
  • Submission Confirmation Content
  • Submission Confirmation Email
  • Submission Confirmation Popup Content
*is*Payment:InvoiceItems*is*List of items/fees on invoice.
  • Submission Confirmation Content
  • Submission Confirmation Email
  • Submission Confirmation Popup Content
*is*Payment:Method*is*Payment method used by parent.
  • Submission Confirmation Content
  • Submission Confirmation Email
  • Submission Confirmation Popup Content
*is*PaymentReceipt:EN*is*

Generates a payment receipt in English.

Note: Supports each of the supported culture codes:

  • EN: English
  • ES: Spanish
  • FR: French
  • HT: Haitian Creole
  • KO: Korean
  • PT: Portuguese
  • RU: Russian
  • TL: Tagalog
  • UK: Ukrainian
  • VI: Vietnamese
  • ZH: Chinese
  • Submission Confirmation Content
  • Submission Confirmation Email
  • Submission Confirmation Popup Content
*is*PaymentReceipt*is*Generates a payment receipt in the language used by the parent.
  • Submission Confirmation Content
  • Submission Confirmation Email
  • Submission Confirmation Popup Content
*is*Print:TITLEHERE*is*

Generates a hyperlink to generate the PDF for the specified print template, where TITLEHERE is the name of the desired print template.

Example: *is*Print:Annual Re-Registration*is*

  • Submission Confirmation Content
  • Submission Confirmation Popup Content
*is*PROP:ActionSessionID*is*ID of in-progress form.
  • Submission Confirmation Content
  • Submission Confirmation Email
  • Submission Confirmation Popup Content
*is*PROP:DateLastAccessed*is*Date form last accessed by parent. *
  • Pre-Submission Communication Templates (Email)
*is*PROP:DateOfBirth*is*Student date of birth within in-progress form. **
  • Pre-Submission Communication Templates (Email)
*is*PROP:DateStarted*is*Date form started by parent. *
  • Pre-Submission Communication Templates (Email)
*is*PROP:FirstName*is*Student first name within in-progress form. **
  • Pre-Submission Communication Templates (Email)
*is*PROP:FirstPaymentDate*is*

Date of first payment. *

Note: Used with Deferred Fees.

  • Submission Communication Templates (Email, Letter)
*is*PROP:InvoiceAmount*is*Total amount of invoice items charged to parent.
  • Submission Communication Templates (Email, Letter)
*is*PROP:InvoiceDate*is*Date of invoice. *
  • Submission Communication Templates (Email, Letter)
*is*PROP:LastName*is*Student last name within in-progress form. **
  • Pre-Submission Communication Templates (Email)
*is*PROP:LastPaymentAmount*is*

Amount of last payment.

Note: Used with Deferred Fees.

  • Submission Communication Templates (Email, Letter)
*is*PROP:LastPaymentDate*is*

Date of last payment. *

Note: Used with Deferred Fees.

  • Submission Communication Templates (Email, Letter)
*is*PROP:LastSavedDataEntryPageIndex*is*Index of last form page accessed by parent.
  • Pre-Submission Communication Templates (Email)
*is*PROP:OutstandingAmount*is*

Outstanding amount due.

Note: Used with Deferred Fees.

  • Submission Communication Templates (Email, Letter)
*is*PROP:PaymentAmount*is*Total amount paid by parent.
  • Submission Communication Templates (Email, Letter)
*is*PROP:UserAccountEmailAddress*is*Parent account email address.
  • Pre-Submission Communication Templates (Email)
*is*SchoolRecsLink*is*Generates a hyperlink to schoolrecs, with text reading "schoolrecs".
  • Introduction Content
  • Submission Confirmation Content
  • Submission Confirmation Popup Content
*is*Submission:DateSubmitted*is*Date form submitted by parent. *
  • Print Templates
  • School Choice Communication Templates (Email, Letter)
  • Submission Communication Templates (Email, Letter)
  • Submission Confirmation Content
  • Submission Confirmation Email
  • Submission Confirmation Popup Content
*is*Submission:ID*is*ID for submission record.
  • School Choice Communication Templates (Email, Letter)
  • Submission Communication Templates (Email, Letter)
  • Submission Confirmation Content
  • Submission Confirmation Popup Content
*is*Submission:TimeSubmitted*is*Time form submitted by parent. *
  • School Choice Communication Templates (Email, Letter)
  • Submission Communication Templates (Email, Letter)
  • Submission Confirmation Content
  • Submission Confirmation Email
  • Submission Confirmation Popup Content
*is*SubmissionRejectionReason*is*The reason a submission record was rejected.
  • Submission Communication Templates (Email, Letter)
  • Submission Confirmation Content
  • Submission Confirmation Email
  • Submission Confirmation Popup Content
*is*SubmissionUpdateUrl*is*The hyperlink to the published form.
  • Submission Communication Templates (Email, Letter)
  • Submission Confirmation Content
  • Submission Confirmation Email
  • Submission Confirmation Popup Content
*is*SubmissionUpdateAccessCode*is*Use this token for published public forms where the parent must enter the student’s date of birth along with a unique 6-digit access code shared in the email. Alternatively, this code can be obtained from the School or District staff from the Submission Workspace view.
The Update Submission Access Code token does not apply to Restricted or Private Forms.
  • Submission Communication Templates (Email, Letter)
  • Submission Confirmation Content
  • Submission Confirmation Email
  • Submission Confirmation Popup Content
*is*TOKEN:CurrentDate*is*Current date *
  • Pre-Submission Communication Templates (Email)
  • Roster Communication Templates (Email, Letter)
  • School Choice Communication Templates (Email, Letter)
  • Submission Communication Templates (Email, Letter)
*is*TOKEN:HostLinkUrl*is*Generates a generic URL to the family portal.
  • Pre-Submission Communication Templates (Email)
  • Roster Communication Templates (Email, Letter)
  • School Choice Communication Templates (Email, Letter)
  • Submission Communication Templates (Email, Letter)
*is*TOKEN:SchoolChoiceRemovedAssignment*is*Generates a table including the names of the seating unit levels (for example, school name, grade level, program name) where the seats are defined and where the student is on the removed list. ***
  • School Choice Communication Templates (Email, Letter)
*is*TOKEN:SchoolChoiceRemovedAssignmentAllLevels*is*Generates a table including the names of all seating unit levels (for example, school name, grade level, program name) where the student is on the removed list. ***
  • School Choice Communication Templates (Email, Letter)
*is*TOKEN:SchoolChoiceRemovedAssignmentLevel1*is*Generates a table including the names of the highest most seating unit levels (for example, school name) where the student is on the removed list. ***
  • School Choice Communication Templates (Email, Letter)
*is*TOKEN:SchoolChoiceRemovedAssignmentLevel2*is*Generates a table including the names of the second highest seating unit levels (for example, school name) where the student is on the removed list. ***
  • School Choice Communication Templates (Email, Letter)
*is*TOKEN:SchoolChoiceRemovedAssignmentLevel3*is*Generates a table including the names of the lowest seating unit levels (for example, school name) where the student is on the removed list. ***
  • School Choice Communication Templates (Email, Letter)
*is*TOKEN:SchoolChoiceResultURL*is*

Generates a URL to the student's lottery results.

Note: Only applicable when School Choice Result Notification & Decision Response is enabled.

  • School Choice Communication Templates (Email)
*is*TOKEN:SchoolChoiceSeatAssignment*is*Generates a table including the name of the seating unit level (for example, school name, grade level, program name, seat status, seat acceptance deadline) where the seats are defined and where the student is on the seated list, and the student's placement on the seated list. ***
  • School Choice Communication Templates (Email, Letter)
*is*TOKEN:SchoolChoiceSeatAssignmentAllLevels*is*Generates a table including the names of all seating unit levels (for example, school name, grade level, program name, seat status, seat acceptance deadline) where the student is on the seated list and the student's placement on the seated list. ***
  • School Choice Communication Templates (Email, Letter)
*is*TOKEN:SchoolChoiceSeatAssignmentLevel1*is*Generates a table including the name of the highest most seating unit level (for example, school name, seat status, seat acceptance deadline) where the student is on the seated list and the student's placement on the seated list. ***
  • School Choice Communication Templates (Email, Letter)
*is*TOKEN:SchoolChoiceSeatAssignmentLevel2*is*Generates a table including the name of the second highest seating unit level (for example, grade level, seat status, seat acceptance deadline) where the student is on the seated list and the student's placement on the seated list. ***
  • School Choice Communication Templates (Email, Letter)
*is*TOKEN:SchoolChoiceSeatAssignmentLevel3*is*Generates a table including the name of the lowest seating unit level (for example, program name, seat status, seat acceptance deadline) where the student is on the seated list and the student's placement on the seated list. ***
  • School Choice Communication Templates (Email, Letter)
*is*TOKEN:SeatAcceptanceDeadlineTimeframe*is*

This token will render within a School Choice email or letter as the defined numerical value entered into the Deadline Timeframe configuration item. If this token is in use, but the Seat Acceptance Deadline feature is disabled, it will render as blank in the email or letter. ***

  • School Choice Communication Templates (Email, Letter)
*is*TOKEN:SeatAcceptanceAlreadyAcceptedDeadlineTimeframe*is* This token will render within a School Choice email or letter as the defined numerical value entered into the Already Accepted Deadline Timeframe configuration item. If this token is in use, but the Seat Acceptance Deadline feature is disabled or Already Accepted Deadline Timeframe is empty, it will render as blank in the email or letter. ***
  • School Choice Communication Templates (Email, Letter)

*is*TOKEN:SeatAcceptanceDeadlines*is*


This token will render within a School Choice email or letter as a comma-separated list of deadlines associated with the student’s choice or choices in chronological order (earliest to latest). If a student has multiple choices with the same deadline, the deadline date is not repeated. If the student has no choices that currently have seat acceptance deadlines set, this token will render as " - ". If this token is in use but the Seat Acceptance Deadline feature is disabled, it will render as blank in the email or letter. ***

  • School Choice Communication Templates (Email, Letter)

*is*TOKEN:SeatAcceptanceDeadlineChoice#*is*

*is*TOKEN:SeatAcceptanceDeadlineChoice$n*is*

This token will render within a School Choice email or letter as the set seat acceptance deadline for choice #, where the # is the amount of choices available to the student. The user can add as many of these tokens as there are choices. If the choice has no seat acceptance deadline set, this token will render as " - ". If this token is in use but the Seat Acceptance Deadline feature is disabled, it will render as blank in the email or letter. ***

  • School Choice Communication Templates (Email, Letter)
*is*TOKEN:SchoolChoiceStudentName*is*Concatenation of student's first name + " " + middle name + " " + last name. **
  • School Choice Communication Templates (Email, Letter)
*is*TOKEN:SchoolChoiceWaitlistAssignments*is*Generates a table including the names of the seating unit levels (for example, school name, grade level, program name) where the seats are defined and where the student is on the waitlist, the student's placement on the waitlists, and the number of total students on the waitlists. ***
  • School Choice Communication Templates (Email, Letter)
*is*TOKEN:SchoolChoiceWaitlistAssignmentsAllLevels*is*Generates a table including the names of all seating unit levels (for example, school name, grade level, program name) where the student is on the waitlist, the student's placement on the waitlists, and the number of total students on the waitlists. ***
  • School Choice Communication Templates (Email, Letter)
*is*TOKEN:SchoolChoiceWaitlistAssignmentsAllLevelsShowPositionOnly*is*Generates a table including the student's placement on the waitlists and the number of total students on the waitlists.
  • School Choice Communication Templates (Email, Letter)
*is*TOKEN:SchoolChoiceWaitlistAssignmentsAllLevelsShowSchoolOnly*is*Generates a table including the names of all seating unit levels (for example, school name, grade level, program name) where the student is on the waitlist. ***
  • School Choice Communication Templates (Email, Letter)
*is*TOKEN:SchoolChoiceWaitlistAssignmentsLevel1*is*Generates a table including the names of the highest most seating unit levels (for example, school name) where the student is on the waitlist, the student's placement on the waitlists, and the number of total students on the waitlists. ***
  • School Choice Communication Templates (Email, Letter)
*is*TOKEN:SchoolChoiceWaitlistAssignmentsLevel1ShowPositionOnly*is*Generates a table including the student's placement on the highest most seating unit levels' waitlists, and the number of total students on the waitlists.
  • School Choice Communication Templates (Email, Letter)
*is*TOKEN:SchoolChoiceWaitlistAssignmentsLevel1ShowPositionOnlyNoTable*is*Student's placement on the highest most seating unit levels' waitlists, and the number of total students on the waitlists, comma separated.
  • School Choice Communication Templates (Email, Letter)
*is*TOKEN:SchoolChoiceWaitlistAssignmentsLevel1ShowSchoolOnly*is*Generates a table including the names of the highest most seating unit levels (for example, school name) where the student is on the waitlist. ***
  • School Choice Communication Templates (Email, Letter)
*is*TOKEN:SchoolChoiceWaitlistAssignmentsLevel1ShowSchoolOnlyNoTable*is*Names of the highest most seating unit levels (for example, school name) where the student is on the waitlist, comma-separated. ***
  • School Choice Communication Templates (Email, Letter)
*is*TOKEN:SchoolChoiceWaitlistAssignmentsLevel2*is*Generates a table including the names of the second highest seating unit levels (for example, grade level) where the student is on the waitlist, the student's placement on the waitlists, and the number of total students on the waitlists. ***
  • School Choice Communication Templates (Email, Letter)
*is*TOKEN:SchoolChoiceWaitlistAssignmentsLevel2ShowPositionOnly*is*Generates a table including the student's placement on the second highest seating unit levels' waitlists, and the number of total students on the waitlists.
  • School Choice Communication Templates (Email, Letter)
*is*TOKEN:SchoolChoiceWaitlistAssignmentsLevel2ShowPositionOnlyNoTable*is*Student's placement on the second highest seating unit levels' waitlists, and the number of total students on the waitlists, comma-separated.
  • School Choice Communication Templates (Email, Letter)
*is*TOKEN:SchoolChoiceWaitlistAssignmentsLevel2ShowSchoolOnly*is*Generates a table including the names of the second highest seating unit levels (for example, grade level) where the student is on the waitlist. ***
  • School Choice Communication Templates (Email, Letter)
*is*TOKEN:SchoolChoiceWaitlistAssignmentsLevel2ShowSchoolOnlyNoTable*is*Names of the second highest seating unit levels (for example, grade level) where the student is on the waitlist, comma-separated. ***
  • School Choice Communication Templates (Email, Letter)
*is*TOKEN:SchoolChoiceWaitlistAssignmentsLevel3*is*Generates a table including the names of the lowest seating unit levels (for example, program name) where the student is on the waitlist, the student's placement on the waitlist, and the number of total students on the waitlist. ***
  • School Choice Communication Templates (Email, Letter)
*is*TOKEN:SchoolChoiceWaitlistAssignmentsLevel3ShowPositionOnly*is*Generates a table including the student's placement on the lowest seating unit levels' waitlists, and the number of total students on the waitlists.
  • School Choice Communication Templates (Email, Letter)
*is*TOKEN:SchoolChoiceWaitlistAssignmentsLevel3ShowPositionOnlyNoTable*is*Students' placement on the lowest seating unit levels' waitlists, and the number of total students on the waitlists, comma-separated.
  • School Choice Communication Templates (Email, Letter)
*is*TOKEN:SchoolChoiceWaitlistAssignmentsLevel3ShowSchoolOnly*is*Generates a table including the names of the lowest seating unit levels (for example, program name) where the student is on the waitlist. ***
  • School Choice Communication Templates (Email, Letter)
*is*TOKEN:SchoolChoiceWaitlistAssignmentsLevel3ShowSchoolOnlyNoTable*is*Names of the lowest seating unit levels (for example, program name) where the student is on the waitlist, comma-separated. ***
  • School Choice Communication Templates (Email, Letter)
*is*TOKEN:Snapcode*is*Snapcode
  • Roster Communication Templates (Email, Letter)
*is*TOKEN:SnapcodeHyperlink:EN*is*

Generates a hyperlink to the live form in English with the Snapcode embedded within it.

Note: Supports each of the supported culture codes:

  • EN: English
  • ES: Spanish
  • FR: French
  • HT: Haitian Creole
  • KO: Korean
  • PT: Portuguese
  • RU: Russian
  • TL: Tagalog
  • UK: Ukrainian
  • VI: Vietnamese
  • ZH: Chinese
  • Roster Communication Templates (Email, Letter)
*is*UserAccount:EmailAddress*is*Parent account email address.
  • Introduction Content
  • Submission Confirmation Content
  • Submission Confirmation Email

  • Submission Confirmation Popup Content

*is*UserAccount:FirstName*is*Account holder first name within parent account.
  • Submission Confirmation Email
*is*UserAccount:LastName*is*Account holder last name within parent account.
  • Submission Confirmation Email
*is*UserAccount:UpdateAccountLink*is*Generates a hyperlink to the account page in the family portal, with text reading "Update Your Email Address".
  • Introduction Content

<% IF(*is*$FieldName*is* == '$Value') %>

CONTENT HERE

<% END %>

This syntax is used to conditionally display content to parents outside of the main form pages (which instead would be done using Show-If logic).

The <% IF(*is*$FieldName*is* == '$Value') %> syntax is used to start the section, and the <% END %> syntax is used to end the section.

The <% IF(*is*$FieldName*is* == '$Value') %> syntax is also used to define the condition that must be met in order for the content to be displayed, where $FieldName is the name of the desired form field and where $Value is the desired value.

Example: <% IF(*is*stu_Grade*is* == '9') %>

Supported evaluators:

  • "==": equals
  • "!=": does not equal

Support operators:

  • "&&": and
  • "||": or

Note: Parentheses ("(", ")") can be used to group expressions together logically.

Note: If looking for an empty value, $Value should be empty.

Example: <% IF((*is*stu_Grade*is* == 'PK' || *is*stu_Grade*is* == 'K') && *is*stu_School*is* != '' ) %>

"CONTENT HERE" can be replaced with the custom content desired to be shown to the parent in this scenario.

  • Introduction Content

  • Roster Communication Templates – Email, Letter, and Label

  • Submission Communication Templates – Email, Letter, and Label

  • School Choice Communication Templates – Label

  • Admin Notification Email Templates – Submission, Approval, and Delivery

  • Submission Confirmation Content

  • Submission Confirmation Email

  • Submission Confirmation Popup Content

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