School Choice Workspace

Districts that have school choice programs collect applications for admission into their schools. The desired outcome of these admissions processes is to determine which applicants will attend the schools to which they applied. This is decided by conducting a lottery, where each applicant is rated objectively based on pre-determined and transparent criteria (priority levels). The ratings are then randomized within the priority level tiers and ordered based on priority levels and randomization. This results in some students being offered seats while others are waitlisted.

The lottery results then must be communicated to the parents so that they are kept informed and can take action if necessary. If a seat is awarded or offered, the parent must accept that seat to solidify the student’s placement.

Use the various features across the School Choice workspace sections to:

• Import submission records.
• Run the lottery.
• Communicate and transfer the lottery results.
• Hide the lottery results.
• Manage Cap parameters.
• Manage seating assignments.
• Manage seating unit messages.
• Manage seat acceptance deadlines.

View, Manage, and Export Communication Log

Administrative users can log custom communication events in the new School Choice Communication Log for communications and (or) interactions that occur outside of PowerSchool Enrollment (for example, phone calls, text messages, in-person, and so on), ensuring the communication log contains a comprehensive record of relevant communications.

The School Choice Workspace’s preexisting email history has been transformed into a comprehensive communication log, including emails and letters. The communication log can be accessed using the same icon as the preexisting email history in the Student's view and the seating unit detail page. The communication log is displayed as a table, including “When”, “By”, “Type”, and “Description”, displaying entries in chronologically descending order. Emails sent by the system (either automated or manually triggered) have a type of “System Email”. Letters generated by the system (only manually triggered) have a type of “System Letter”.

• The View Communication Log task provides a more detailed and inclusive record of all communications related to students.
• Only users with the Manage Communication Log task permission can create and delete custom communication events that get logged in the audit log. 
• The Export Communication Log task can be accessed from the main School Choice Workspace page and the seating unit detail page to export a CSV file for download.