PowerSchool SIS - Administrator
PowerSchool SIS - Administrator
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Delete Partial Student Data

Navigation: System Management, Data, Delete Partial Student Data

  • Delete Partial Student Data is available to all districts but must be enabled by an authorized administrator.

  • Student data can only be deleted at the district level. The Delete Partial Student Data function permanently removes selected data at the scheduled date and time, which can be canceled or rescheduled before then from the Deletion Status page. A backup of necessary data should be created beforehand.

  • Active students' data cannot be deleted, mark them inactive to delete.

  1. On the Start Page, select one or more inactive students that you want to delete. Refer Student Basic Search for more information.

    1. Navigate to System Management, Data, and Delete Partial Student Data. The inactive students selected from the start page will be displayed in the Delete Partial Student Data page.

  2. On the Delete Full Student Records page, click Next.

Confirm students to be deleted

  1. Select or deselect students from the list. To revise the whole selection, visit the Start Page.

  2. Click Next.

Select data to delete

  1. Select one or more data categories for the selected students.

    1. Configure necessary data fields from the Database Extensions page.

  1. Selecting the Contact Associations category checkbox will remove the association between the selected student and their contacts.

  2. Selecting the nested Delete contacts left without associated student(s) checkbox will remove the association between the selected student and their contacts and delete the contact as well.

    1. Only contacts originally associated with the selected students will be targeted for deletion.

  1. Click Next.

Set deletion date & time

  1. Set a date and time to schedule the deletion.

By default, the deletion date and time is set 24 hours from your current date and time.

  1. Click Next.

Review & schedule deletion

Review the data categories selected for permanent deletion.

  1. Click Confirm scheduled deletion of xx student records to continue with the selected number of student.

  2. Review the District Responsibilities & Deletion Impacts disclaimer before proceeding to delete the student data.

  3. You can download the deletion details in PDF and CSV formats.

You can go back to the previous steps and revise your selection or change the deletion time. Once Schedule deletion is selected, the students or data categories selected cannot be revised or modified. However, you can cancel or reschedule the scheduled deletion from the Deletion Status page.

  1. Click Schedule deletion.

Confirmation

The number of students and time of deletion is displayed. You cannot revise or modify the selection, but you can cancel the scheduled deletion from the Deletion Status page.