Preferences

Preferences include:

• Application Flags
• Application Milestones
• Plan Milestones
• Graph Options
• Rank and Decile
• Summary Data Range
• Default GPA
• GPA Mapping
• Printer-friendly Logo
• Set Time Zone
• Enable tracking of Additional Test Types
• Manage Home Rooms
• Manage IB Subjects
• Journal and Time Tracking

To set up a new account, Naviance recommends that you:

• Set the default GPA.
• Upload a printer-friendly logo.
• Set your school's time zone.

Graph Options

Select graph options to customize Scattergrams.

Additionally, customize Scattergrams from Select and Update Optional Features.

1. Navigate to the gear icon and select Setup.
2. Choose Preferences, and then select Graph Options.
3. Update the graph options:
   • Enter a Start year. Scattergrams display data for that class year on. If you do not enter a start year, Scattergrams display data for all class years.
   • Enter the Lowest GPA and the Highest GPA to set a GPA range.
   • Select a Default Score Type from the list.
   • Select the Lowest GPA and the Lowest ACT from the lists. Otherwise, the lower bound score is 600 for the SAT and 10 for the ACT.
   • Select an option from the Student Names list. Show names displays the student's name when hovering over a data point in Naviance. Scattergrams in Naviance Student do not display student names.
   • Select to display information about AP/Honors Courses when hovering or a data point in Naviance. Scattergrams in Naviance Student does not display the number of AP or Honors courses.
   • Select basic or advanced Symbols.
     • To include symbols for only Accepted, Denied, Waitlisted or Deferred (Accepted), and Waitlisted or Deferred (Denied) outcomes, choose Basic symbols.
     • To also include Early Decision, Early Action, Deferred, and Waitlisted outcomes, choose Advanced symbols.
     • You can also change symbol types manually from within Scattergrams.
4. Click Update.

Rank and Decile

By default, Naviance does not display rank or decile in the student folder, nor can you manually enter rank or decile for a student. To display rank and decile in the student folder, update the rank and decile settings and then select rank options from Select and Update Optional Features.

1. Navigate to the gear icon and select Setup.
2. Choose Preferences, and then select Rank and Decile.
3. Optionally:
   • Choose System Rank and Decile to:
     • Display rank and decile in the student folder and reports.
     • Do not want counselors to manually add or edit rank and decile in the student folder.
     • Have Naviance calculate rank and decile according to student GPA.
   • Choose Manual Rank and Decile to:
     • Display rank and decile in the student folder and reports.
     • Allow counselors to manually add or edit rank and decile in the student folder.
     • Add rank and decile to student folders via a data import.
4. Click Update.

Summary Data Range

As you gather college application data for students in Naviance, Naviance calculates summary statistics from this data and displays historical application data in many college planning tools. After using Naviance for several years, you may want to set the start year for calculating data.

1. Navigate to the gear icon, then select Setup.
2. Choose Preferences, then select Summary Data Range.
3. Enter a Start year.
4. Click Update.

Default GPA

By default, Naviance displays unweighted GPA, if imported, in college comparison tools, Scattergrams, College Match, reports, college statistics, and college overlaps. If you import weighted and unweighted GPA for students, you can change the default GPA in Naviance and Naviance Student.

1. Navigate to the gear icon and select Setup.
2. Choose Preferences, and then select Default GPA.
3. Choose an option from the Default GPA list.
4. Click Update.

GPA Mapping

Map your school's GPA scale to a standard A through F scale to ensure that your school's GPA data is compared correctly to GPA data from other schools.

1. Navigate to the gear icon and select Setup.
2. Choose Preferences, and then select GPA Mapping.
3. Enter the Minimum GPA Required for each Grade.
4. Click Update Mapping.

Printer-friendly Logo

Include your school's logo on any PDF downloads from Naviance.

1. Navigate to the gear icon and select Setup.
2. Choose Preferences, and then select Printer-friendly Logo.
3. Click Choose File, then find and open a GIF, JPEG, or PNG file.
4. Click Upload Logo.

Set Time Zone

Set the time zone for your school so staff and student actions are date and time stamped correctly.

1. Navigate to the gear icon and select Setup.
2. Choose Preferences, then select Set Time Zone.
3. Select a time zone from the GMT Offset list.
4. Optionally, select Half Hour Adjustment.
5. Choose active or inactive from the Daylight-Saving list.
6. Click Update.

Enable Tracking of Additional Test Types

Before importing state test scores such as Terra Nova, SSAT, HSPT, and ISEE, enable tracking of these test types.

1. Navigate to the gear icon and select Setup.
2. Choose Preferences, and then select Enable tracking of Additional Test Types.

3. From the Test Type list, select On or Off to enable tracking of the selected test.

   

   The Test Type list only displays tests available for tracking in your state.
4. Click Update.

Manage Home Rooms

Add Home Rooms

Add an unlimited number of home rooms. However, you must add them in batches of 20.

1. Navigate to the gear icon and select Setup.
2. Choose Preferences, and then select Manage Home Rooms.
3. From Options, select Add Home Rooms.

4. Enter a Home Room Name.

   

   Names can be alphanumeric.
5. Click Add.

Edit Home Rooms

1. Navigate to the gear icon and select Setup.
2. Choose Preferences, and then select Manage Home Rooms.
3. From Options, select Edit Home Rooms.
4. Update the Home room.
5. Click Update.

Delete Home Rooms

1. Navigate to the gear icon and select Setup.
2. Choose Preferences, and then select Manage Home Rooms.
3. Click delete for the selected home room.

Manage IB Subjects

To enter IB scores in the student folder, you must enable IB tracking and add IB Courses.

Enable IB Tracking

1. Navigate to the gear icon and select Setup.
2. Choose Preferences, and then select Manage IB Subjects.
3. Select On from the IB tracking list.
4. Click Update.

After IB tracking is enabled, create a custom IB course list.

Add IB Courses

1. Navigate to the gear icon and select Setup.
2. Choose Preferences, and then select Manage IB Subjects.
3. From Options, select Add IB Courses.
4. Enter a Course Name.
5. Click Add.

After adding IB Courses, add IB scores for students in their student folder.

Edit IB Courses

1. Navigate to the gear icon and select Setup.
2. Choose Preferences, and then select Manage IB Subjects.
3. From Options, select Edit IB Courses.
4. Edit a Course Name.
5. Click Update.

Delete IB Courses

1. Navigate to the gear icon and select Setup.
2. Choose Preferences, and then select Manage IB Subjects.
3. From the Custom IB course list, locate a Subject and select delete.

Add IB Scores for Students

1. Navigate to a student's folder.
2. Select Scores, then choose Test Scores.
3. Select add a new set of IB scores.
4. Select a Subject, Group, and Level from the corresponding lists.
5. Enter a Predicted and Actual score.
6. Enter a Bonus and Total.
7. Click add.

Display IB Scores in Naviance Student

1. Navigate to Connections, then select Naviance Student.
2. Choose Select and Update Optional Features.
3. From the About Me Section, select Display IB Predicted Scores for the desired grade level.
4. Click Update Features.

Add IB Scores in Naviance Student

You must assign students the permission to add or edit test scores in Naviance Student to self-report IB scores.

1. From the About Me list, select Test Scores.
2. Click the add icon, then select IB from the list.
3. Enter the information about the IB subject score.
4. Click Add New IB Test Score to add additional scores.
5. Click Submit.