Incident Details

Navigation: People, Students, All Incidents

Incident Details (Reimagined) pages will ONLY be available for users with PowerSchool SIS Administrator version 26.5.0.0 and later.
By default, the reimagined Incident Details page is set for users with PowerSchool SIS Administrator version 26.5.0.0 and later, however, users can still choose to use the old version by unchecking the Enable Enhanced Incident Entry checkbox in the Additional System Preferences page.
The Quick Incident and Detailed Incident page functionalities has been combined for users with PowerSchool SIS Administrator version 26.5.0.0 and later
Users prior to PowerSchool SIS Administrator version 26.5.0.0 (or 26.5.0.0 users with the Additional System Preferences disabled) can still create incidents separately through Quick Incidents and Detailed Incident functionalities.

Navigate to Create Incident. The Incident Details page is displayed.
You can select an incident template and enter the basic incident details. This is an optional field.

Incident templates can be applied when creating an incident or editing an incident.

Enter a title for the incident.
Enter the Incident date and time. By default, the present date and time are populated.
Select the Incident type from the dropdown menu.
Select a school from the dropdown menu. By default, District Office is selected.

When you create an incident at the school level, the school name is populated automatically and cannot be edited.

The following fields are optional:
1. Description
2. Time frame
3. Location
4. Location description
5. Prepared by
6. Financial impact

Some of the optional fields might be hidden or required when an incident template is applied to an incident.

You can select an Incident attribute.
You can Save the incident and continue working on the same page.
You can Save and close the incident.
Select Next to add participants.

Participants

Select Add participant. The Add participants dialog box is displayed.
Pick a participant type from the dropdown. By default, Student is selected.
Search for the participant name. Enter at least three letters of the name to view the list of names.
To narrow the results, select Advanced filters.
1. Select a Context.
  1. If you create the incident at the district level, District Office is selected by default.
  2. If you create the incident at the school-level, the selected school name would be populated.
2. Select a Grade level, by default, All grades are selected.
3. Select the Only active checkbox to view only the active students.
Select a student or staff.
If the participant is unknown or does not fit the student or staff categories, select Other from the dropdown menu.
1. Select Create other. The Create other participant dialog box is displayed.
2. If the participant was unknown, select the Mark person as unknown checkbox.
  1. Enter details such as Position, Age and Gender.
3. Enter the known details and select Add.
Select Add role to assign a role for the added participant or select a participant template from the dropdown menu.
1. When a participant template is selected, the basic information is added, and fields like Action code and Action code comment must be manually entered.
When a role is added, the behaviors, actions, and objects must be added manually:
1. Select the plus icon to add a Behavior code and subcode.
  1. Select if the behavior is the incident’s primary behavior or an allegation. You can add multiple behaviors to one participant.
2. Select the plus icon to add an action for the participant if necessary.
  1. Select an Action code and you can choose to assign it to the participant or the added behavior.
3. Select the plus icon to add an Object, if any were involved.
4. If a participant has multiple roles associated, you can switch between roles and add the behaviors, action, and objects.
5. When multiple participants are involved, participants can share a behavior.
  1. Select Shared behavior. Changing the behavior code or subcode will change the codes for all the participants.
  2. Adding a participant post associating a few participants to a shared behavior will remove the link and be presented as separate behaviors.

A shared behavior that is assigned to multiple students may be tagged as the primary behavior for an incident, but that is the only way a primary behavior can encompass multiple students.

Select any participant attributes if necessary. The attributes apply to all the roles associated in the incident.

Review

You cannot make changes on the Review page

Review the selected behaviors, actions and objects associated with the participants.
You can go back to all the steps in the incident details page and edit the participants and the associated information.
You can filter the participants by role.

Once you create or update an incident, you can view it on the All Incidents page.