Sync course requests

Streamline the process of creating student schedules using Sync Course Requests and export students' plans of study from Naviance to your PowerSchool SIS.

Update requirement details

Update the Requirement Details in your plans of study before exporting course requests when courses in a requirement can be replaced with an alternate course.

1. Navigate to Courses, then select Plans of Study.
2. Click View/Edit for the desired graduation plan.
3. From Plan Details, click Edit.
4. Select Students to choose credits as alternates from a list.
5. Click Save for the requirement.
6. Click Publish and Update for the plan of study.

Configure PowerSchool SIS

Enable PowerSchool Data Integration

You must enable PowerSchool Data Integration in the school-level Power Scheduler for all grades in each school to have course requests synced.

1. From your PowerSchool SIS, choose a school from the menu.
2. From Applications, select PowerScheduler.
3. From Requesting, select Screen Setup.
4. Choose a grade and clear PowerSchool Student and Parent Portal, if needed.
5. Select PowerSchool Data Integration.
6. Click Submit.

Confirm courses are available for requests

Make courses available and active in each school to have course requests synced.

1. From your PowerSchool SIS, choose a school from the menu.
2. From Setup, select School.
3. From Scheduling, select Courses.
4. Expand the Filter Results and select Unavailable.
5. Choose Manage Courses for this School.
6. Select Unavailable.
7. Choose the school year from the Year menu.
8. From the list of unavailable courses, select courses to Make Available and Active.
9. Click Submit.

Set Next School Indicator for students

1. From your PowerSchool SIS district page, select Student Search.
2. Use the search tools to generate a list of the desired students.
3. From the Select Function menu, navigate to Scheduling and choose Next School Indicator.
4. Choose a school from the menu, then click Submit. Repeat this step for all schools to have course requests synced.

Enable student groups to be scheduled

1. From People on the district page, select Student Search.
2. Use the search tools to generate a list of the desired students.
3. From the Select Function or Next School Indicator menu, navigate to Functions and choose Student Field Value.
4. Click Fields.
5. From the Fields modal, choose 351. Sched_Scheduled.
6. In the New Field Value field, enter 1, then click Submit.

Export course plans to PowerSchool SIS

1. Go to Settings, then select Setup.
2. Click PowerSchool Data Integration, then click Configure.
3. Choose Sync Course Requests.
4. Enter the following:
   • Academic year in which courses would be taken
   • Class years to include such as grades 8 & 9,11, or grade 10
   • Plan of Study
   • Plan Status
   • The schools for which the data should be sent back to the SIS

The sync may take up to four hours to complete.

Alternatively, you can manually add course requests in your PowerSchool SIS.

Troubleshoot sync errors

Use the tips to troubleshoot these sync errors:

• Critical Error: Is PowerSchool down?
  • Confirm that you have enabled PowerSchool data integration at all schools.
  • Confirm that the correct scheduling year is available in PowerSchool.
• Specified student is not enrolled in the specified school for the specified year.
  • Confirm the student exists in the SIS.
  • Confirm Schedule this Student is selected.
  • Confirm the student is or will be enrolled in a school where the course request is available.
• Specified course not found.
  • Confirm the course exists in the SIS.
  • Confirm the course number in Naviance and the SIS are the same.
  • Confirm the course is available at the correct schools and for the correct year.

If you import course requests in error, remove the requests from your SIS.