Manage College Visits with College Planner

If you are not integrating Naviance with RepVisits, a feature available with all Naviance accounts, you can use the Naviance College Planner to manage visits.

Whether using RepVisits or Visits, the college profile will display any scheduled visits so students can register to attend the college visit in Naviance Student.

If you integrate RepVisits with Naviance, use Visits to:

• Access a list of all visits.
• Print a summary list of all visits.
• Print a detail list of all visits.
• Review past visits.

If you do not integrate RepVisits with Naviance and use Visits to:

• Manually add new visits.

• Access a list of all visits.

• Print a summary list of all visits.
• Print a detail list of all visits.
• Review past visits.

Schedule a college visit

1. Navigate to Colleges and select Visits.
2. Click Add New Visit.
3. Search for a college using the college picker and then select the college name.
4. Enter the date.
5. Enter any other optional details about the visit.
   1. While entering other college visit information, enter a number in the Maximum Attendees field. If you do not enter a number, it is assumed an unlimited number of students may sign up.
   2. Enter a number in either the hours or days field for the Registration Deadline.
6. Click Add Visit or Add Visit and Send Email Notification. Email notifications are sent immediately to all students with the selected college in their active application list.

Schedule a visit by a military recruiter or organization not in the Naviance college database

1. Navigate to Colleges and select Visits.
2. Click Add New Visit.

3. Enter the visit details and click Add Visit.

   

   You must manually enter the organization name.

Automate college visit reminders

1. Navigate to Connections and select Reminders.
2. Select the reminder settings from the lists and click Update Setting.
   
   • When visit reminders are active, Naviance automatically sends reminders to the email address listed in the student folder.
   • The email indicates it is from the student's assigned counselor in Naviance.
   • Automated email reminders are only sent to students and cannot be sent to parents.

Set the maximum number of visits per student

1. Navigate to Colleges and select Visits.
2. From Visit Options, select Visit Settings.
3. Enter a maximum number.
4. Click Update.

Delete a college visit

If a college cancels or you are no longer hosting a visit, delete the visit from your schedule.

1. Navigate to Colleges and select Visits.
2. Select delete for the selected visit and then click Delete again. The history of any students who may have signed up for the visit through Naviance Student is also deleted.

Un-register a student from college visits

Un-register a student for a college visit directly from their student folder.

1. Navigate to the student folder.
2. Select Colleges and then select Visits.
3. Click Event Registrations.
4. From Upcoming Events Attending, select Un-register to remove the student from the visit.

Review details about a scheduled visit

Display details about a college visit scheduled in Naviance College Planner, such as the date, time, location, and name of the college representative. You can also review a list of students who have registered for the visit.

1. Navigate to Colleges and select Visits.
2. Choose View for the selected visit.

Alternatively, review visit details from the college profile in Naviance.

1. Navigate to Colleges and select Search Colleges.
2. Search for and select the college.
3. From the Scheduled Visits section of the General tab, select the date and time for the visit.

Print the visit schedule

The list of scheduled visits in Naviance displays the college name, name of the college representative, date, and time. You can review this information on the screen or print the list with or without detailed information about each visit.

1. Navigate to Colleges and select Visits.
2. From Visit Options, select print summary list or print detail list.