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Data Fields for Import

The following data fields can be imported to create staff and student user accounts.

Data FieldDescriptionRequirement
The name the user will enter to sign in. Usernames must be at least 4 characters long and unique among all users in the system. Usernames can be alpha-numeric and are not case-sensitive.
Naviance Elementary recommends that you use an email address or another guaranteed unique value if available. Alternatively, you can add a prefix to each name such as your school name followed by an underscore, so the value is more likely to be globally unique.
This field is required.

The password with which a user will sign in. Passwords must be 6 characters, can be alpha-numeric, and are case-sensitive.

If you do not include a password for users not logging in with single-sign-on (SSO), you must choose the option to generate a password after uploading your file, then distribute it to your users.
This field is required if using single-sign-on (SSO). Otherwise, this field is recommended.
Email Address

The user's e-mail address.

If you are not using SSO, and you do not import an e-mail address, the user will not be able to verify their account ownership and reset a lost password.
This field is recommended.
First NameThe user's first name. This field is recommended.
Last NameThe user's last name. This field is recommended.

The primary school the user attends. This should be either:

  • The ID assigned to the school by the National Center For Education Statistics (NCES)
  • The State assigned ID for this school
  • The full name of the school as it is defined in the filter list for managing users

Any values that do not match will result in an error.

This field is recommended when importing users for multiple schools in a district. Otherwise, it is optional.
Graduation Year

The 4-digit year that the user will graduate, if they are currently in school.

This field is optional.
Access Type

Can be:

  • Administrator
  • School Administrator
  • Manager

If the field is blank, the user will be created without any special privileges.

This field is optional. The user will not have any special privileges if you do not include data in this field.
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