Predefined Lists

Overview

Predefined lists are referenced within the Form Builder. To access the Predefined Lists configuration, choose Configuration from the main menu, then General, then select the Predefined Lists tab. The Predefined Lists page is selected by default. Existing lists appear by Name and whether Show If Rules are enabled.

 For a video overview of Predefined Lists, refer to Form Builder- Predefined Lists.

Create a Predefined List

1. Click Create List.
2. Enter a unique, descriptive Name.
   
   • The name is used when selecting a list for the Dropdown element in the Form Builder.
3. Select the Show If checkbox to indicate that the list options only appear on the form when certain conditions are met.
4. For each list option:
   1. Enter the Display name of the list option as it appears to parents on the form.
      
   2. To display the list option differently in the PowerSchool Enrollment portal, enter the Stored value.
   3. To meet any SIS data requirements, enter the appropriate Integration value.
      
   4. If you selected the Show If checkbox, fill out the Show if linked field is information:
      1. Click the Edit (pencil) icon.
      2. Specify the Conditional Value.
         1. Enter the Stored value of the appropriate list option within the Linked Field in the form.
      3. Click the Plus (+) icon.
      4. If needed, add additional stored values.
      5. Click Done.

5. To add another option, click Add Option. 

6. To reorder an option, drag and drop the option to its new location.

7. To remove an option, click the Delete (trash) icon.

8. Click Save.

Edit a Predefined List

1. Select the list you want to edit. 
2. Update the information as needed.
3. Click Save.

Duplicate a Predefined List

1. Click More (...) on the list you want to duplicate.
2. Select Duplicate.
3. Enter a unique Name.
4. Update the information as needed.
5. Click Save.

Delete a Predefined List

1. Click More (...) on the list you want to delete.
2. Select Delete. 
3. Click Delete.

Translate a Predefined List

1. Click Translations.
2. Click the [Language] button to select the language you want to work with.
3. If needed, use the page Filter to narrow down the list.
   • You can search for blanks to locate all values that are currently missing translations.

4. For each list value, enter the appropriate translation.

   • If a translation is not entered, the value appears in English when viewing the form in the Family portal in the selected language. 
5. To copy and paste English content into a spreadsheet or translation service:
   1. Click the value in the English column for any row. The value appears highlighted. 
   2. Copy and paste the content using keyboard shortcuts or right-click the pointer and select Copy, then Paste.