TWebSchAdmin Update 5.41.00

In-application help for TWebSchAdmin is now provided through a new searchable website. Your board no longer has to install the Online Help web application previously provided by Trillium. The help link within TWebSchAdmin automatically opens in your Board’s language setting. Open a service ticket if you would like to provide feedback on the online help content.

To access the new help, you'll need to make two edits to your TWebSchAdmin.xml config file. Complete instructions are included with the Install instructions here.

Clients have reported some issues with generating Secondary Achievement, or printing Elementary Report Cards that have been traced back to the *CTCC BSID* and *Designated School BSID* fields that were added to the student enrolment record. When these fields are empty instead of null, some functions do not work as expected. We have adjusted all data entry points for these fields, including TwebOLR (Nov 2018 release). We also provide a script in the main upgrade package of CT 4.11.00. You can include this check in your database monitoring, or run it prior to upgrading to CT 4.11.00. The script:

**UPDATE student_enrolments SET DBSID = NULL WHERE DBSID = ' ' or DBSID=‘’;
UPDATE student_enrolments SET CBSID = NULL WHERE CBSID = ' ' or CBSID=‘’;**

This release brings new Sign-In functionality. You now have the the ability to sign in an Individual student, or groups of students, using a G-day code. This feature is available on the Individual Attendance (Trill-5797), Class/Group Attendance (-5799), and Admit Slip (-5800) pages of Admin Attendance.

We discussed with the Trillium User Group that when a sign-in is entered, in some scenarios it is appropriate to overwrite the Attendance for the previous Periods, and at other times it is not. The Group decided we should provide the opportunity for you to decide which Periods to overwrite. The Individual Attendance Entry has that ability now.

If your student has no Attendance entered for the day, when the sign-in is processed:

• The previous Periods will be assigned the Attendance Type of the sign in (A, G, E).;
• The Period of the sign in will be assigned a code of L, E or G (as appropriate);
• All future Attendance Periods will be marked as Present.
• You will receive no additional prompts.

For a student who already has Attendance recorded for one or more Periods that day, a pop-up window appears, showing the student’s current Attendance before any changes for the sign-in are applied.

• Periods where the student has no Attendance recorded will be displayed so you have the ability to keep the Present Periods as well.
• You will be asked to identify any Attendance that should be kept untouched when the sign in is processed.
• If your student has signed out previously in the day, you will want to select those Periods, so the Attendance is not changed.
• The rest of the day will, in most cases, not be selected.

If the student has E, G or Non-Instructional Attendance recorded for Periods later in the day, an additional comment appears in the instructions, alerting you to these types of records. It will be your responsibility to select those upcoming periods if that Attendance should be maintained.

If Attendance is being entered for multiple days, the list will contain the Periods of all of the days. Periods where your student has no Attendance recorded still need to be displayed so you have the ability to keep the Present periods as well. Periods where the student has no Class assigned will not need to be displayed. Future Periods that do not have any Attendance recorded will not need to be included in the grid.

We will consider making a similar change for the Admit Slips and Class/Group in the spring release, pending the design of the interface required when multiple students and multiple days are updated.

Learn more about the G-Day Code here.

The Ministry of Education has replaced Ontario Skills Passport (OSP) with a new Sector-Partnered Contextualized Experience (SPC) in the new version of SHSM award. In general, any students beginning an SHSM program after Sept. 1, 2017 will have SPC as a SHSM component, although students can choose to complete the OSP instead.
Whether they choose OSP or SPC, SHSM Component is a mandatory field if they take a SHSM program.

• When OSP is selected as the SHSM component, the Used Ontario Skills Passport checkbox on the row with the label of OSP is visible and enabled. 
• When SPC is selected as the SHSM component, the three checkboxes (Coding; Innovation, Creativity and Entrepreneurship; and Mathematical Literacy) on the row with the label of SPC are visible and enabled. A student must complete at least one. More information available here.

In order to separate the generation of achievement reports from editing Report Periods, a new Security Task, SAS - Build Report Periods Achievement is available. This new task now controls access to the menu item Report Periods. Users with this security task will not be able to modify the Report Period settings, but will be able to select a Report Period and generate achievement reports or calculate functions for the selected Report Period.

The existing Security Task, SAS - Report Periods, now controls the user's ability to modify Report Periods.

Overall, the resulting new behaviour is:

• If the user needs only to generate achievement records, then assign the Security Task SAS - Build Report Periods Achievement.
• If user needs to generate achievement records and modify Report Period parameters, then both the SAS - Build Report Periods Achievement and SAS - Report Periods Security Tasks have to be assigned.

Please adjust your user profiles accordingly.

03742813, 03787852, 03749102