Student Maintenance: Share Within Your School Board

Overview

In TWebSchAdmin, in 5.40.10 and newer, this page is used to share students with schools within your board. This page is not applicable to ConEd schools.

You may also want to read: Transfer Within Your School Board.

Start here: Student Maintenance > Transfer Student > Share within School Board. This form includes its own Student Search.

Security

This feature requires the All Students flag to be selected and it adheres to the Update Flag setting for the particular user's role when determining whether the functionality
action buttons are visible.

If you're assigned proper Tasks but have the All Students flag deselected, then regardless of the update flag settings, you'll have Read Only access to this page.

Here are the Security Tasks controlling access to this feature. There are also Board preferences which control access to some pieces of information used while
registering a Student.

Full Name	Where Used
STUMNT - Transfer Student Menu	STUMNT - Controls access to Transfer Student menu option
STUMNT - RegStu - Transfer/Register Students	STUMNT - Controls access to Register Transferred Students, Register Shared students, Transfer within School Board, Send Students to Coned, and Share within School Board.

Share Default Values

This section is used for setting parameters required for sharing a student. Boards can control multiple share through a board preference. Allow share to multiple schools.

Semester/Term	Select all Semesters and Terms during which the student will be shared with other school(s). Use the Add button to add a new row for the next Semester/Term/School selection.
Share Date	This is the date on which the share becomes effective. It is set to the first day of the selected Semester/Term by default, but can be changed to a later date in case the share does not start on the first day. This is a mandatory field.
Share with School	Select the school with which the student is being shared. Only schools within your Board are displayed. If share with multiple schools is allowed at your board, then students can be shared with several schools for a single term and different schools' selection is allowed for the same term. If share with multiple schools is NOT allowed at your board then only one shared school is allowed for a single term. This is a mandatory field.

Student Search

The fields in this section will be used to filter the list of searched students.

Grade	Limits students to only those in that Grade.
School Track	Limits students to only those in that Track. This is a mandatory field.
Student Name	This field is used to find a student in particular. Start typing the name to get a list of students who match your search. You must select a student from the list to share. Partial names cannot be found.
Class	Select a class to find only students who were enrolled in that Class on the selected Class Effective Date.
Class Effective Date	Select or enter a valid date. This date will be used to find only students enrolled in the selected Class on the selected Date
Not Shared	Select this option to find students who could be shared with the selected share with school, in the selected Semester and Term.
Shared	Select this option to find students that are shared, but not yet registered, with other schools in the default school year. You will be able to redirect the student share to another school or to same school but another Semester/Term.
Shared and Registered	Select this option to find students that were shared and registered with other schools in the default school year.
Undo Share	Select this option to find students that are shared, but not yet registered, in the default school year and to be able to undo Share.
Find Button	Click this button to find students based on your defined search criteria and share Default values. When finding Not Shared students: For every student listed, a row will be created for each Semester/Term/School defined where the student was not yet shared. Students who are already shared with the default values defined will not be listed.

Search Results

This section displays the list of students who meet your search criteria. You will be able to Share or undo Share for the selected students.

Select/Deselect	A checkbox is used to allow you to select/deselect all rows on the current page or on all pages. Select the students to share/undo share.
Student Name/ Student Number	This field displays students' Preferred Name and the Student Number
Student Information Icon	Click this icon to view the Student Name, Student Number, Status, and Grade.
Semester/Term	Indicates the Semester and Term the selected students will be shared. It is copied from the Share default values section. You are allowed to change this value. This is a mandatory field.
Share Date	This is the Date on which the share becomes effective. It is copied from the Share default values section.
Share with School	This is the school with which the student is being shared. It is copied from the Share default values section. You are allowed to change this value to share the student with another school. This is a mandatory field.
Remarks	Enter any remark, up to 240 characters, detailing the student's share.
Share	Click Share to share the selected student(s) with another school. These students will appear in Register Shared Students page of the new school.
Undo Share	Click Undo Share if you would like to cancel the share for the selected student(s).
Errors	When enabled, Click Errors to display and print the errors which occurred during the share process.