EAS: Initial Observations Report Card

The Initial Observations Report Card page is the default view under Build Kindergarten Achievement - Board, the fifth tab in Elementary Achievement.

Security

Access to the screen is controlled by eas_build_kg_achievement

Use this form to enter text for display on the Kindergarten Report Card. Your text will populate the text box on Page One of the Report Card – same copy for all students. The box size differs between English and French, and Catholic and Public schools. The box will be calculated dynamically.

Page Controls

Board Information Box	The size of this text box differs between English and French, and Catholic and Public. It will be calculated dynamically.
Maximum rows in the box: {0}	Shows the maximum number of rows, 12, allowed for the comment.
Rows left for the message:{0}	Shows the number of rows left for the comment. This number will be calculated after a character is added or deleted.
Command Buttons
Update	Updates the comments for all schools in your Board.

Initial State

The user needs to select a student in order to display his transcript information.
This page is opened blank, accordion bars are invisible and all buttons are disabled/invisible except for the Student Search button
The user should use the Student Search button to select one student to view his transcript info.
A message is displayed in the area where student information is displayed.

Selected Student

The page opens with this section where the student's name, language of instruction, status, mature flag, grade, the name of the diploma the student is working towards, number of compulsory and elective credits earned, student number, OEN, the name of the SHSM program the student is working towards, and the number of earned SHSM credits are displayed with the student's photo.

Page Controls

Student Search	When this button is clicked the Student Search window pops up. The user must enter criteria to select the student. The user is allowed to select a single student from the students he has access to.
Student Courses
Course/Section	This section can be displayed in 2 views. The user can expand to the full view or collapse to the partial view. If the course list is empty for the student, only the Add button will be enabled allowing the user to add a course. Other buttons in this section are disabled. If the course list has one or more courses the first course in the list will be selected by default. The list should include all the courses the student completed in the current or past years. The list is displayed in a summary view and the user can use the expand button to show the full view. The user can use the collapse button to bring the list back to summary view. When selecting another course ( summary or full view): The system checks for unsaved information and displays an error message allowing the user to save changes, discard changes or cancel the selection. The system checks the users privilege for the selected course and sets the user privilege field ( No Access, Full Access, Limited Access). Once a course is selected, the right side is refreshed and the course information bar is opened by default.
Year	The year the course was earned or taken in is displayed. The field is display only.
Eligible	A check box that when checked indicates the course is eligible for the transcript. The field is display only.
School	The school code of the school the course was earned or taken in is displayed. The field is display only.
Mark	The mark earned in the course is displayed. The field is display only.
Earned Credit	The credit earned in the course is displayed. The field is display only.
Created by Achieve	A check box that when checked indicates the course is created by achievement. The field is display only.
When the Expand button is clicked the following fields are displayed
Transcript	If the check box is checked then course is displayed on the transcript.
Requirement Area	The requirement area the course is counted in is displayed. The field is display only
SHSM Credit	The SHSM credit earned is displayed. The field is display only.
Course Type	The course type is displayed. The field is display only.
Command Buttons
Add	This button is used to manually add courses to the selected student. If data was not saved before clicking this button in any of the accordion bars, the system will display a message. When the button is pressed the Add course popup is displayed. The user is able to add one course or quick add several courses at a time.
Delete	This button respects the user security privileges. It is only enabled if the user has All changes privileges. When the delete button is pressed to delete the selected course, a confirmation message is displayed allowing the user to confirm or cancel the delete process. Only records that are not created by achievement can be deleted otherwise an error message is displayed and the delete process is cancelled.
Rename	Only courses entered through the transcript window can be renamed, otherwise a error message is displayed. When this button is clicked a popup is presented where it is possible to manually change the course code, title, section, course type, and whether the course is a transcript/credit course.

Add Course Popup
Page Controls

Date Credit Earned	This is a mandatory date field with no default value. Any valid date is allowed and no validation is required. When the earned date is entered, the school year will be defaulted to the school year where the date falls. If the year of the Date Credit Earned = EDY then the school year will be set as follows: If earned date falls between Sep 1st and Dec 31st, school year = EDY concatenated with (EDY+1) and If the earned date falls between Jan 1st and Aug 31st, school year = (EDY-1) concatenated with EDY.
School Year	Select the school year from the drop down list.
Credit Granted by
School BSID	This is a mandatory alpha numeric field with blank as the default. The user can type a valid school BSID or find a school using the search icon. Once entered, selected or changed the school field is populated with the school name. When changed, if the course is an LDC course, the title field is blanked out and the list is repopulated with new titles based on the new school BSID selected,
School	This is a display only field of the name of the school belonging to the selected School BSID with blank as the default.
Language	This is a mandatory single selection list that displays the language of instruction for the course. The default is the language of the board. When changed the title field is populated with the title in the selected language and the list is repopulated with new titles based on the new language selected.
Course Type	This is a mandatory single selection list with a default value of 'Day'. If the course type is set to 'Equiv' then the final mark must be set to blank and the final mark must be disabled unless the course is not a 'Q' course then the final mark is enabled.
Course Code	This is an editable alpha numeric field. The letters are converted to uppercase as the user types. The course must be 6 characters in length. The field has a default value of empty. Single selection list. The user can enter a max of 6 characters. The list is displayed and filtered as the user type. The list will be populated as follows: A distinct list of all courses which are not expired. This includes ministry defined where the school_bsid ='-' and locally defined where the school BSID = School BSID of the school granting the credit The user is able to select the first 5 character course from the list and key in the 6th character or simply key in the 6 characters of the course without selecting from the list. Settings on change: If the course code starts with "GLC2O" or "CHV2O": Sets attempted and earned credit to 0.500 and both fields are enabled, and the final mark is enabled. If the course is a qcourse: Sets attempted and earned credit to 0.000, earned credit must be disabled, attempted credit is enabled, and the final mark is set to blank and disabled. If the course starts with a K: Sets the attempted credit and the earned credit to 0.000, earned credit field is disabled, attempted credit is enabled, and the final mark is enabled. Otherwise for all other courses: Sets the attempted and earned credit to 1.000 and enabled and the final mark is enabled. When changed, the title field is blanked out and the list is repopulated with new titles based on the new course code selected.
	This button will only be enabled: If the school granting the credit is the same school selected in the header ( the one updating the transcript) and if the user is assigned the proper security task'sas_add_new_course_code' This button allows the user to add locally developed courses to the default school. When clicked the Add Course popup is displayed allowing the user to add a new course and it returns the course code and title and displays them on the add new course popup.
Title	This is a mandatory single selection list. The list is not editable and has a default value of blank. At least 5 characters of the course code is provided in order to be able to display the title(s)
Section	This is a mandatory, editable, alpha numeric field with a default value of 00. When focus is lost the system will ensure that the section is 2 characters by adding a zero to the left if the user provided only one character, if blank is set back to 00.
Transcript/Credit Course	This field is a check box with checked as the default. When unchecked the following will apply: earned credit field is set to zeros and disabled attempted credit field is disabled. When checked the following will apply: earned credit field must be enabled except for q courses or K courses is disabled. attempted credit field is enabled
Final Mark	This is a text field with blank as the default value. The format is ### or letter 'I'. A final Mark of 'I' is only valid if the credit_flag ='x' and the course is a junior course. When the final mark is changed the following will apply: If final mark is 'I': the earned credit is disabled the transcript/credit flag is disabled and checked the earned credit is set to 0.000 If final mark is not 'I': the transcript/credit flag is enabled. If final mark is numeric and >= than the passing mark the earned credit field is enabled if final mark is numeric and < than passing mark and the course type is <> 'Equiv' then the earned credit field is enabled
Earned Credit	This is a numeric field that is disabled for Q courses and K courses. The format is #0.000 and the default is1.000. If changed by the user the earned_credit_override_flag field is set to 'x' on save.
Attempted Credit	This is a numeric field accepting a format of #0.000 and the default is1.000.If changed by the user the attempted_credit_override_flag field is set to 'x' on save.
Publish Date	This date field is visible only if the board is using Via. The field is mandatory when visible. The default value is set as per the school preference. The user is able to enter or select a date from a calendar. There are no restrictions on the date value.

Command Buttons

Save	When clicked the system checks mandatory fields. If a field is found missing validation a message is displayed under each missing mandatory field and the process ends allowing the user to fix.
Clear	When clicked all the fields will return to their default values
Cancel	When clicked the add process is cancelled and the popup is closed. The user should return to the transcript page. The page is in the same state as it was before clicking the add button if no courses were added otherwise to the last course successfully added using the quick add is displayed.