Student Stored Selections

Store a selection of students or staff to retrieve a group that you work with frequently. Whereas a stored search holds criteria that can result in a varying list of students or staff every time you utilize the stored search, stored selections hold the actual list of students or staff at the time you create the stored selection.

You can create compounded stored selections; that is, use stored selections either to add to other stored selections or create new ones. Since stored selections are user-specific, you manage your own set of stored selections. However, you can publish a stored selection to others in your school.

Stored selections are snapshots of a particular time and do not change when student- or staff-related information changes; therefore, it is suggested that you periodically delete and recreate their stored selections to refresh the data.

Store a Selection

1. Select a group of students.
2. Click Stored Selections.

3. Enter a name for the new stored selection.

4. Select SAVE the current selection with a new name is selected.

5. Click Submit. 

Edit the Name of a Stored Selection

Though you cannot remove records from a stored selection, you can change its name. 

1. On the start page, click Stored Selections. 
2. Click the name of the stored selection you want to edit.
3. Edit the name of the stored selection.
4. Click Submit. 

Modify Stored Selections

After creating a stored selection, you can add records to a stored selection or combine it with another stored selection.

1. Select a group of students you want to add to or combine with another stored selection.
2. Click Stored Selections.

3. Choose an option:

   1. Select ADD records that belong to ANY of the checked selections TO the current selection to add records to the current selection from one or more stored selections.

   2. Select FILTER records in current selection BY records that belong to EVERY checked selection to include only records in the current selection that exist in any chosen stored selections.

   3. Select CREATE a NEW selection based on records that belong to ANY of the checked selections to create and store a new selection that includes all records from all of the selected stored selections.

   4. Select CREATE a NEW selection based on records that belong to EVERY checked selection to create and store a new selection that includes records that exist across all of the chosen stored selections.

4. Click Submit. 

Delete a Stored Selection

You can delete their stored selections, including the stored selections that they publish. Stored selections are snapshots of a particular time and do not change when student- or staff-related information changes; therefore, it is suggested that you periodically delete and recreate their stored selections to refresh the data.

1. On the start page, click Stored Selections. 
2. Select DELETE all checked selections.
3. Select the checkboxes next to the names of the stored selections to be deleted.
4. Click Submit. 

Publish a Stored Selection

Since stored selections are user-specific, you manage your own set of stored selections. However, you can publish a stored selection to all others for your school. Publishing a stored selection at the district level affects all schools on the system. 

Others at the school (or district) can delete the stored selections that you publish. When you delete a stored selection you had previously published, that stored selection is deleted for all others.

1. On the start page, click Stored Selections. 
2. Select PUBLISH all checked selections for other users.
3. Select the checkboxes next to the names of the stored selections to be published.
4. Click Submit. 

Sign in as a different user and click Stored Selections to see if the published stored selection is now available.