Log Entry Fields

Log entries are used to create a record regarding a student's behavior, performance, or activity. Many schools use log entries to chronicle disciplinary actions. Log entries can also be used to record students' positive achievements.

The default Log Entries page contains over forty fields, which may or may not be applicable to your district. Based on your needs, you can customize the page to eliminate unneeded fields. Log Entries page customizations are reflected on PowerSchool's Log Entries page.

Using the Log Entry Setup page, you can determine which fields appear and the selections for each field, the format in which the field appears, and the order in which the field appears on the page.

Customize the Log Entries Page

Navigate to the Log Entry Fields page.
Click the Field Name link of the field you want to customize.
Enter the title of the field name, which you want to appear on the Log Entries page. Some HTML formatting is supported. You cannot modify the Field Label for the following fields: Entry_Date, Entry_Time, Entry_Author, LogType, Subtype, Consequence, Subject, and Entry.
Select the Input Type.
If you select the Field Type of "entry field" or "entry box," enter a width and height value for the field/box.
If you select the Input Type of "Popup menu" or "Radio buttons," enter the information you want to appear. A menu contains values, which consist of two segments. The first segment is the value that is stored in the database. This value is not visible on the Log Entries page. The second segment is the label, which appears within the menu. The first and second segments use a semi-colon as a delimiter. To set a default value for a menu, enter a semi-colon as the delimiter and then enter an asterisk at the end of the default entry.
Once you have entered the appropriate data on the Edit Log Entry Field page, click Submit. Upon submitting your customizations, data validation is performed. An error page appears if one or more invalid entries are found due to the following:
- An empty entry.
- More than one default value.
- An entry that has only one segment.
- An entry that has only one segment where that entry is marked as the default entry.
The error page lists the line numbers where the error occurred and instructs you to return to the Edit Log Entry Field page to make corrections. The following are example of error messages you may encounter:
- The entry in line 2 of the popup values is invalid.
- The entries in these lines of the popup values are invalid: 2 and 4.
- The entries in these lines of the popup values are invalid: 2, 3, and 4. Additionally, the system removes nulls (Char(0)) though no alert page is returned.
Once you have made all of your Log Entry Field customizations, click Submit.

Log Entry Fields

Field	Description
Entry_Date	The date the log entry is entered, such as 5/17/2009. By default, this field appears as an entry field on the Log Entries student page and is auto-populated with today's date.
Entry_Time	The time the log entry is entered, such as 3:41 PM. By default, this field appears as an entry field on the Log Entries page as is auto-populated with the current time.
Entry_Author	The name of the staff member making the log entry. By default, this field appears as an entry field on the Log Entries page and is auto-populated with the author's username.
LogType	Classification indicating the nature of a log entry. By default, this field appears as a menu on the Log Entries page. To modify the field selections, see Log Types.
Subtype	Further characterization of a log entry associated to a specific LogType. By default, this field appears as a menu on the Log Entries page. To modify the field selections, see Log Types.
Consequence	Action resulting from the log entry. By default, this field appears as a menu on the Log Entries page.
Subject	The title for the log entry. By default, this field appears as an entry field on the Log Entries page.
Entry	Description for making the log entry. By default, this field appears as an Entry box on the Log Entries page. There is no limit to the length of the entry.
Database Extension (Legacy Custom Field)	Database extension (legacy custom field) created by your district to display a variety of information about students, staff, courses, and sections.

The following fields were incorporated into PowerSchool to address the Federal Gun-Free Schools Act:

Field	Description
Discipline_IncidentType	The type of incident. Discipline incident types indicate the nature of an incident. By default, this field appears as a menu on the Log Entries page.
Discipline_IncidentTypeCategory	The category of incident. Discipline incident categories are the general groups of incidents. Add a discipline incident category to further classify group incidents. By default, this field appears as a menu and an entry field on the Log Entries page.
Discipline_IncidentTypeDetail	The details of the incident. Discipline incident details include specific information about incidents. Use discipline incident details to record additional information about an incident. By default, this field appears as a menu and an entry field on the Log Entries page.
Discipline_IncidentDate	The date the incident occurred, such as 5/17/2009. By default, this field appears as an entry field on the Log Entries page and is automatically populated with today's date.
Discipline_IncidentContext	Indicates if the incident occurred during or outside school hours and if it occurred at a school-sponsored activity. By default, this field appears as a menu on the Log Entries page.
Discipline_IncidentLocation	Indicates if the incident occurred on campus, during an off-campus school activity, or while using school-sponsored transportation. By default, this field appears as a menu on the Log Entries page.
Discipline_IncidentLocDetail	Discipline location details include specific information about incident locations. By default, this field appears as an entry field on the Log Entries page.
Discipline_Offender	Category of the person committing the incident. By default, this field appears as a menu on the Log Entries page.
Discipline_Reporter	Category of the person reporting the incident. By default, this field appears as a menu on the Log Entries page.
Discipline_ReporterID	Identification number of the person reporting the incident. By default, this field appears as an entry field on the Log Entries page.
Discipline_VictimType	Category of the person victimized by the incident. By default, this field appears as a menu on the Log Entries page.
Discipline_FelonyFlag	Indicates if the incident was a felony. By default, this field appears as a Yes or No menu on the Log Entries page.
Discipline_LikelyInjuryFlag	Indicates if the incident likely resulted in an injury. By default, this field appears as a Yes or No menu on the Log Entries page.
Discipline_SchoolRulesVioFlag	Indicates if the incident was a violation of school rules. By default, this field appears as a Yes or No menu on the Log Entries page.
Discipline_PoliceInvolvedFlag	Indicates if there were police involved in the incident. By default, this field appears as a Yes or No menu on the Log Entries page.
Discipline_HearingOfficerFlag	Indicates if there was a hearing officer involved in the incident. By default, this field appears as a Yes or No menu on the Log Entries page.
Discipline_GangRelatedFlag	Indicates if the incident was gang-related. By default, this field appears as a Yes or No menu on the Log Entries page.
Discipline_HateCrimeRelatedFlag	Indicates if the incident was a hate crime. By default, this field appears as a Yes or No menu on the Log Entries page.
Discipline_AlcoholRelatedFlag	Indicates if the incident was alcohol-related. By default, this field appears as a Yes or No menu on the Log Entries page.
Discipline_DrugRelatedFlag	Indicates if the incident was drug-related. By default, this field appears as a Yes or No menu on the Log Entries page.
Discipline_DrugTypeDetail	Discipline drug details include specific information about drug-related incidents. By default, this field appears as a menu on the Log Entries page.
Discipline_WeaponRelatedFlag	Indicates if a weapon was used during the incident. By default, this field appears as a Yes or No menu on the Log Entries page.
Discipline_WeaponType	Indicates the type of weapon. By default, this field appears as a menu on the Log Entries page.
Discipline_WeaponTypeNotes	Notes relating to the weapon type. By default, this field appears as an entry field on the Log Entries page. A maximum of 79 characters can be entered.
Discipline_MoneyLossValue	The amount of money lost in the incident, if the incident results in a dollar loss amount for any party. By default, this field appears as an entry field on the Log Entries page.
Discipline_ActionDate	The date the disciplinary action was taken, such as 5/17/2009. By default, this field appears as an entry field on the Log Entries page and is auto-populated with today's date.
Discipline_ActionTaken	The disciplinary action taken against a student. By default, this field appears as a menu on the Log Entries page.
Discipline_ActionTakenDetail	Specific information about disciplinary action taken against a student. By default, this field appears as a menu on the Log Entries page.
Discipline_ActionTakenEndDate	The date the discipline action ends. By default, this field appears as an entry field on the Log Entries page.
Discipline_DurationAssigned	The assigned duration of the disciplinary action. By default, this field appears as an entry field on the Log Entries page.
Discipline_DurationActual	The actual duration of the disciplinary action. By default, this field appears as an entry field on the Log Entries page.
Discipline_DurationChangeSource	Reasons for any difference in the values of the Discipline_DurationActual from the Discipline_DurationAssigned fields. By default, this field appears as a menu on the Log Entries page.
Discipline_DurationNotes	Notes relating to the duration of the disciplinary action. By default, this field appears as an entry field on the Log Entries page. You can enter a maximum of 79 characters.
Discipline_Sequence	The numerical sequence of this log entry if entering more than one log entry for the incident. By default, this field appears as an entry field on the Log Entries page.