Courses

School(s)

To narrow list of courses by school, select the checkbox and choose the school by which you want to filter.

This field only appears at the district level.

[Status]

To narrow list of courses by course status, any combination of the following course statuses by which you want to filter:

• Active - School(s) in which courses have been made available and is currently active. This is the default setting.

• Inactive - School(s) in which courses have been made available, but is currently inactive.

• Unavailable - Course(s) that have not been made available.

When in district mode, this filter is applied to the list of courses associated to the schools selected using the School(s) filter, or all schools if none are selected, and to the selected Year filter.

When in school mode, this filter is applied to the list of courses associated only with the school selected in the School menu in the navigation toolbar, and to the selected Year filter.

Year

To narrow list of courses by school year, select the checkbox and choose the school year by which you want to filter.

Course Number

To narrow list of courses by course number, select the checkbox and enter the course number by which you want to filter.

Department

To narrow list of courses by department, select the checkbox and enter the department by which you want to filter.

Course Name

To narrow list of courses by course name, select the checkbox and enter the course name by which you want to filter.

Prerequisite Note

To narrow list of courses by prerequisite note, select the checkbox and enter the prerequisite note by which you want to filter.

Has Relationships

To narrow list of courses by courses that do or do not have course relationships, select the checkbox and choose Yes or No.

This field only appears at the school level.

Has Fees

To narrow list of courses by courses that do or do not have course fees, select the checkbox and choose Yes or No.

Has Sections

To narrow list of courses by courses that do or do not have course sections, select the checkbox and choose Yes or No.

This field only appears at the school level.

Manage Courses for This School

Click to access the Available Courses for [Year] page. For more information, refer to the Edit Course Status section.

This field only appears at the school level.

Print

Click to print the course list. For more information, refer to the Print Course List section.

New Course

Click to create a new course. For more information, refer to the New Courses section.

This field only appears at the school level if enabled by this district.

[Course]

Do one of the following:

• Select the checkbox in the header row to select all filtered courses.

• Select the checkbox next to each course you want to work with.

Number

The number used to identify the course. 

Name

The name of the course.

Department

The department the course is associated to.

Prerequisite Note

Descriptive text regarding academic requirements or authorizations that must be fulfilled prior to an enrollment in a course.

Fee

Indicates whether or not course enrollment fees are associated to the course.

Relationship

When in school mode, indicates whether or not a relationship exists between this course and another course.

Sections

When in school mode, only courses that are active for the school you are working in appear.

Active

When in district mode, schools in which this course has been made available.

Inactive

When in district mode, schools in which this course has not been made available.

Edit Availability for Schools and Years

Click to edit which schools the selected courses will be made available to.

This field only appears at the district level.

Edit Prerequisites

Click to add prerequisites for selected courses.

[Text]

The following informational text appears on the page:

• This page lists all available courses for the selected school and year.

• To make a course active for the selected school and year, select the checkbox and then click the Submit button.

• Only available courses should be used in PowerScheduler and only available and active courses can be used in live scheduling.

• Unavailable courses are not included in this list.

• To make courses available or unavailable, use the Edit Availability for Schools and Years district level function or the Availability tab on the district level Edit Course page.

New

Click to create a new course. For more information, refer to New Courses.

Active

Do one of the following:

• Select the checkbox next to the course you want to make active.

• Deselect the checkbox next to the course you want to make inactive.

Course Name

The name of the course appears.

Course Number

The number of the course appears.

Department

The department of the course appears.

Credit Type

The credit type of the course appears.

Remove all courses from this school's course list that do not have any sections taught this year

Select the checkbox to remove all courses from this school's course list that do not have any sections taught this year (optional).

[Text]

The following informational text appears on the page:

• This page lists all unavailable courses for the selected school and year.

• Only available courses should be used in PowerScheduler and only available and active courses can be used in live scheduling.

• To make courses available or unavailable, use the Edit Availability for Schools and Years district level function or the Availability tab on the district level Edit Course page.

Make Available and Active

Select the checkbox next to the course you want to make available and active.

This column only appears if your district allows schools to adjust course availability.

Course Name

The name of the course appears.

Course Number

The number of the course appears.

Department

The department of the course appears.

Credit Type

The credit type of the course appears.

View Course Information By Year

1. Click to access the View Course By Year page. By default, the current year is selected.

2. Choose a year to view course information for a different year.

District - General

Click to access the Edit Course District - General Information page.

District - Standards

Click to access the Edit Course District - Standards Information page.

Fees

Click to access the Edit Course Enrollment Fees page.

Prerequisites

Click to access the Edit Course Prerequisites page.

Availability

Click to access the Course Availability page.

Relationships

Click to access the Edit Course Relationships page.

This procedure may only be performed at the school level.

Scheduling

Click to access the Edit Course Scheduling Information page.

This procedure may only be performed at the school level.

Equivalencies

Click to access the Course Equivalencies page.

Course Name

The name of the course appears.

Course Number

The number used to identify the course appears.

Course Name

Edit the name of the course.

Course Description

Enter a detailed course description that will appear on the student course request pages and in the printed version of the course catalog.

Alternate Course Number

If needed, enter an additional number used to identify the course.

Credit Hours

Enter the number of credits a student receives for taking the course.

Max Credit Hours

Enter the maximum number of credits a student receives for taking the course. The value must be greater than or equal to the Credit Hours. Once a value is entered, the value will be evaluated against the credit earned on stored grades to determine if it should be excluded from graduation progress/graduation planner based on the association to the grade policy related to the grade scale for the course or section.

For more information, refer to Repeated Course Grade Suppression.

CIP Code

If needed, enter the CIP code to identify courses as part of a state-managed vocational program.

Vocational Class

Select the checkbox if the course is a vocational class.

Program for All Sections

For the purpose of continuation education programs. Any program specified here will automatically be considered the program that every section of the course will belong to. Since this is stored for the district this will be true for all schools that use the course. If schools other than continuation education schools use the course then specify this as no selection (blank) and designate the proper program to each section of the course created within the continuation education schools. The programs available for selection can be defined in Special Programs.

Credit Type

Enter the credit type to indicate which credit type to display on the master schedule, such as MATH for mathematics courses, ENG for English courses, FL for foreign language courses, VOC for vocational courses, or ELEC for electives. This credit can then be applied to a graduation type, if applicable.

Default Maximum Enrollment

Edit the maximum number of students who can be enrolled in this course.

Department

Click Associate to select the department for this course.

Click Department to create or edit departments at your school.

Subject Area

Edit the subject area for the course.

Course Notes

If needed, enter descriptive text regarding the course or course enrollment.

Exclude from Attendance

If enabled, all new sections of this course will be excluded from ADA/ADM by default.

Exclude From Storing Final Grades

Select the checkbox to skip this course when storing grades. This setting is useful in cases where storing grades may not be appropriate, such as study hall or lunch.

Grade Scale

Choose the grade scale from the Grade Scale menu.

GPA Added Value Points

Enter any added value for the grade points, such as 1 for one additional grade point. You can also use fractions of a point. Most schools do not enter added values.

Exclude from GPA?

Select the option to either include or exclude the grade from the GPA calculation.

Exclude from Class Rank?

Select the option to either include or exclude the grade from the class rank calculation.

Exclude from Honor Roll?

Select the option to either include or exclude the grade from the honor roll calculation.

Use the Course for Lunch

Select the checkbox to indicate that this course will be used exclusively for scheduled lunches. Otherwise, deselect the checkbox.

Exclude on Report Cards/Transcripts

Select the checkbox to exclude all sections of this course from appearing on the schedule listing of Report Cards or the Transcript Object of Object reports. Otherwise, deselect the checkbox.

Update the Course in the District Course Archive for [Year]

Do one of the following:

• Select the checkbox to update archived course information, as well as current course information.

• Leave the checkbox blank to only update current course information.

This field only appears if the end-of-year process has been completed. For more information, refer to End-of-Year Process.

Basic Filter

To filter the information that appears on this page, enter search criteria. If needed, click the arrow to expand this section. Click the arrow again to collapse this section.

To filter by columns:

1. Click +.

2. Choose one of the following:

3. • Standard Identifier

   • Standard Name

   • Weight

   • Percent

4. Enter filter criteria in the field to the right of the menu.

5. Click Apply. The page refreshes and display filtered results.

The Filter (0) header refreshes and displays the number of applied filters. In addition, the header displays the fields being used to filter results.

To add another filter:

1. Click +.

2. Repeat Step 1 through Step 4.

The + appears shaded if all filters have been added.

To delete a filter:

1. Click - next the filter.

2. Click Apply. The page refreshes and display filtered results.

To remove all filter selections, click Clear.

Standards

This shows the standards name and identifier.

Weight

Enter the weight for this standard to be used to calculate into a traditional final grade when the traditional grade formula is set to be calculated by Specific Weight or Specific Sum. 

Percent

The percent value is auto-calculated based on the weight entered.

Calculate

Select to set specific calculations methods for the lower-level standards. When selected, you must define a calculation method for the lower-level standards.

Calculation Method

Click Edit, and then enter the weight for each standard. The percent value automatically appears.

Unavailable

All schools where the course is not available for that year appear.

To make a school available:

1. Click the school you want to make available.

2. Click the single arrow pointing right.

To make all schools available, click the double arrows pointing right.

Available

All schools where the course is available for that year appear.

To make a school unavailable:

1. Click the school you want to make unavailable.

2. Click the single arrow pointing left.

To make all schools unavailable, click the double arrows pointing left.
Available schools that appear shaded are associated to sections and cannot be made unavailable.

Reset

Click to reset the Unavailable list and Available list back to their original state before you began moving schools from one list to another.

Unavailable

All years the course is not available.

To make a course available for a selected year:

1. Click the year for which you want to make the course available.

2. Click the single arrow pointing right.

To make a course available for all years, click the double arrows pointing right.

Available

All years the course is available.

To make a course unavailable for a selected year:

1. Click the year for which you want to make the course unavailable.

2. Click the single arrow pointing right.

To make a course unavailable for all years, click the double arrows pointing right.

Available years that appear shaded are associated to sections and cannot be made unavailable.

Reset

Click to reset the Unavailable list and Available list back to their original state before you began moving years from one list to another.

Add

To add a new relationship:

1. Click New.

2. Click Associate.

3. Select the number of the course for which you want to define a relationship.

4. Click Submit.

5. Choose one of the following:

6. • Prerequisite

   • Corequisite

   • Postrequisite

7. Click Submit.

Edit

To edit an existing relationship:

1. Click the name of the course you want to edit.

2. Edit as needed.

3. Click Submit.

Delete

To delete an existing relationship:

1. Click the name of the course for which you want to delete a relationship.

2. Click Delete.

3. Click Confirm Delete.

Allow Student Repeat in Same Term

Select the checkbox to allow the system to schedule a student in more than one section of this course in the same term. For example, occasionally students need to double-up on a course within the same term. This is usually done for elective courses, such as Work Release.

Allow Student Repeat in Different Term

Select to allow the system to schedule a student in more than one section of this course in different terms. Use this option for either academic or elective courses.

Load Priority

Enter a numerical value of 1 to 99 (1 being the highest priority) to prioritize in which course the system should schedule a student when a conflict between two of the student's requests arises. You can enter the same load priority number for several courses. For example, enter a load priority of 10 for all academic courses to ensure that students are loaded into these courses first, 20 for academic electives, and 30 for non-academic electives.

Load Type

Choose whether this is an academic, elective, or alternate course. The system uses this classification to balance the types of courses in which the student is scheduled during a schedule term. For example, if your school's scheduling terms are semesters, the system does not schedule the student in all elective courses the first semester and all academic courses the second semester.

Use Pre-Established Teams

Select if you want the system to reference teams when scheduling students into this course.

Use Section Types

Select if you want the system to schedule courses according to section types.

Don't Allow Substitutions

Select if you do not want the system to attempt to schedule a student in alternate courses if this course is full.

Global Substitution 1

Click Associate to select the first course substitution you want the system to schedule for every student who cannot be scheduled in this course.

Global Substitution 2

Click Associate to select the second course substitution you want the system to schedule for every student who cannot be scheduled in this course. The system will use this substitution if Global Substitution 1 is no longer available.

Global Substitution 3

Click Associate to select the third course substitution you want the system to schedule for every student who cannot be scheduled in this course. The system will use this substitution if Global Substitution 2 is no longer available.

Relationship

Indicate whether the equivalent course number Can replace or Can be replaced by the selected course.

Equivalent Course Number

Enter the course that is equivalent to the selected course.

As you begin entering the course name or number, PowerSchool automatically provides a list of suggestions that you may choose from.

Start Date

Do one of the following:

• Enter the date the relationship begins or click the calendar icon to select a date.

• Leave blank.

Data cannot overlap with an existing course equivalency.

End Date

Do one of the following:

• Enter the date the relationship ends or click the calendar icon to select a date.

• Leave blank.

Data cannot overlap with an existing course equivalency.

School Source List

To narrow the list of schools, use the Basic Filter.
To associate this course to a school, select the checkbox next to the school.
To associate this course to all schools, select the checkbox in the header row.

Association Type

Do one of the following:

• Select the Make Available option to make the courses available and active for the selected schools and years. 

• Select the Make Unavailable option to make the courses unavailable and inactive for the selected schools and years.

Courses Affected

Click to view the Courses Affected, which displays the courses you selected.

Years Affected

Click to view the Years Affected, which displays the years you selected.

Schools Affected

Click to view the Schools Affected, which displays the schools selected.

[Available/Unavailable] Associations that Already Exist

Click to view the [Available/Unavailable] Associations that Already Exist, which displays any associations that already exist for those associations you are trying to make.

Total Associations to be Added

Click to view the Total Associations to be Added, which displays the associations that will be added making the selected courses available for the selected schools and years.

Total Associations to be Removed

Click to view the Total Associations to be Removed, which displays the associations that will be removed making the selected courses unavailable for the selected schools and years.

Total Association Conflicts

Click to view the Total Association Conflicts, which displays the associations that were requested but not allowed and the reasons why the request was not allowed.

Only allow new courses to be created at the District Office

Indicate whether or not schools can create new courses by doing one of the following:

• Select the checkbox to only allow new courses to be created at the District Office. When selected, the following do not appear when signed in at the school level:

• New Course button on the Courses page.

  • Courses the Table menu on the Quick Import page.

  • Courses in the Import into this table menu on the Import Template page.

• Deselect the checkbox to allow schools to create new courses. When deselected, the following appear when signed in at the school level:

• New Course button on the Courses page.

  • Courses in the Table menu on the Quick Import page.

  • Courses in the Import into this table menu on the Import Template page.

By default, this checkbox is not selected.

Only allow course equivalencies to be created and edited at the District Office

Indicate whether or not schools can create and edit course equivalencies by doing one of the following:

• Select the checkbox to only allow course equivalencies to be created and edited at the District Office. When selected, the Course Equivalencies page is view-only when signed in at the school level.

• Deselect the checkbox to allow schools to create and edit course equivalencies.

Do not allow schools to adjust Course Availability

Indicate whether or not schools can adjust course availability by doing one of the following:

• Select the checkbox to only allow course availability to be adjusted at the District Office. When selected, the following does not display when signed in at the school level:

• • The Make Available column on the Unavailable tab of the Available Courses for [Year] page.

  • The Submit button on the Unavailable tab of the Available Courses for [Year] page.

  • The Edit Availability button on the Course Availability page.

• Deselect the checkbox to allow schools to adjust course availability.

Name

Enter a name for the course group.

If there are multiple high schools on your server, you may want to create a system for naming your course groups so that they sort in a certain way. For example, you might call Apple Grove High School's course group containing ninth-grade core courses AGHS-9-Core Courses. If you followed this system, all of your high schools would sort together, as would the grade levels within them.

Type

Choose the type of course group:

• Scheduling Only: Course group is used for scheduling purposes only.

• Graduation Set Only: Course group is used for graduation requirement purposes only.

• Both: Course group is used for both scheduling and for graduation requirement purposes.

Applies to

Choose whether you want to apply the course group to all schools or only to the current school. By default, course groups are only applied to the current school.