Contact Element Flexibility

This feature requires the Duplicate Contact Prevention feature, which is generally available with the 25.9.0.0 release.

The Contact element has been updated to support more robust customization, giving schools and districts greater control over what contact information is collected, how it is presented to users, and how it integrates with PowerSchool SIS. Previously, the Contact element supported only a fixed set of fields, including First Name, Last Name, Relationship, Phone, Email, Address, and so on. Administrators can now configure the Contact element to include additional fields from the PowerSchool SIS Person table and extend functionality using any 1-to-1 extensions off the Person table. This gives the ability to collect only the data that matches your district’s requirements, customize forms to align with local policies and workflows, and ensure consistent integration with existing SIS records.

Customizing Contact Elements

Administrators can customize the Contact element to better match district data requirements. Within the custom layout, administrators can add new fields from the Person table or any supported 1-1 extensions, remove existing fields (except default items), define field settings (for example, formatting, validation), assign custom field labels and translations, rearrange field order, and control field visibility within the contact card.

Default fields such as First Name, Last Name, Relationship, Phone, Email, and Address cannot be removed.

Accessing Customization

1. From the main menu, go to: System Management – Forms – Customize Contact Element.

2. Switch from the default contact layout to a custom layout.

Integration with Form Editor

All configured fields automatically appear in the Form Editor, where administrators can make additional, per-form adjustments:

• Mark fields as optional or required

• Adjust visibility to suit the specific form’s needs

This integration enables you to:

• Add additional fields from the PowerSchool SIS Person table and any 1-to-1 extensions off the Person table.

• Delete the optional fields with the Delete icon.

• Rearrange the order in which the fields appear on the edit contact window.

• Control visibility of what fields to show on the Contact card.

• Provide custom names and translations for the fields.

  • To add translations, if locales are not migrated to PowerSchool SIS, migrate the Enrollment Express/Ecollect Forms locale to PowerSchool SIS locales using Locale Migration in EEC 24.12.0.0. Otherwise, translations will be disabled.

• Set fields as required or optional in the Form builder (this applies to each form).

How Contact Data Flows to PowerSchool SIS

When a responder completes a form, the Contact element is displayed exactly as configured in Customize Contact Elements.

• When the form response is approved by the administrator, the contact dataset is delivered to the corresponding fields in PowerSchool SIS.

• This includes both default fields and any custom-defined fields mapped to the Person table or 1-to-1 extensions.

During approval:

• Newly configured fields appear in the Review Contacts window.

• These fields are shown for contacts with a status of New or Update.

• Reviewers can use this view to verify and validate the submitted contact data before it is committed to SIS.

All features impact the contact element and response PDF area that renders the Contact Cards in the PDF. The PDF feature is also updated to accommodate the changes.