Configure Summer School

School Name

Enter the school's full name.

School Abbreviation

Enter an abbreviation for the school to be used in PowerSchool.

Is a Summer School

Select the checkbox to indicate that this is a summer school.

Do not select this option for regular schools, even if they will be hosting Summer School. A new school must be set up for managing each Summer School even if it is part of a regular school.

School Address (Full)

Enter the school's address.

School Address

Enter the school's street address.

School City

Enter the school's city.

School State/Province

Select the school's state from the pop-up menu.

School Postal/Zip Code

Enter the school's postal/zip code.

School Phone Number

Enter the school's phone number including area code.

School FAX Number

Enter the school's fax number including area code.

School Number

Enter the school's number. A maximum of nine digits can be used. Once you enter this number, do not change it.

States usually assign school numbers.

Alternate School Number

If you wish to use a number other than what is listed above to identify the school, enter the number here. Otherwise, leave blank.

StatePrId

Use only when Schools Interoperability Framework (SIF) is enabled.

Exclude From State Reporting?

Select the checkbox to exclude this school from state reporting.

Grades

Enter the lowest and highest grade levels at the school. Only historical data in this range of grade levels is used for data such as cumulative GPAs, graduation, and credit. Students at the highest level are affected by the End-of-Year Process.

Historical Grade Levels

Enter the range of grade levels from which historical data is pulled, such as cumulative GPAs and graduation credit.

Default Next School

For Summer Schools, leave as 0.

Sort Order

Enter the number that indicates the order in which this school appears on school lists and menus.

When Scheduling, Display Courses From

Not applicable to Summer Schools.

Principal's Name

Enter the name of the school's principal.

Principal's Phone

Enter the telephone number of the school's principal.

Principal's Email

Enter the email address of the school's principal.

Assistant/Vice-Principal's Name

Enter the name of the school's assistant or vice-principal.

Assistant/Vice-Principal's Phone

Enter the telephone number of the school's assistant or vice-principal.

Assistant/Vice-Principal's Email

Enter the email address of the school's assistant or vice-principal.

Bulletin Email

Enter the email address of the person responsible for including items in the daily bulletin. This address appears on the Daily Bulletin page for users to link to when submitting daily bulletin items.

Attendance Secretary Email

Enter the email address of the attendance secretary.

Registrar Email

Enter the email address of the registrar.

Email Copies of New Teacher Log Entries To

Enter the email addresses of anyone who wants a copy of new log entries submitted by teachers. Separate multiple entries with commas.

County Name

Enter the name of the school's county.

County Number

Enter the number for the school's county.

Fee Exemption Status

Use the School Fee Information section to indicate the Fee Exemption Status for all students within the selected school.

Special Program Link

Use the Auto Enrollment Program to avoid having to separately enroll each new student into a program if every student enrolled in the school must be enrolled into a specific program. Students are automatically enrolled into the program specified here when they are enrolled into the school. Only a program in which all students in the school participate should be selected. If there are no programs that meet this criteria, the correct option to select is None Selected. The available programs that can be selected are those defined in Student Programs.

Fee Type

Use the School Enrollment Fee section to add, edit, and delete school enrollment fees.

Name of School Year

Enter the school year name.

Abbreviation

Enter the abbreviation of the school year. For the year term, use numbers. For example, enter 23-24 for the 2023-2024 school year.

First Day of School

Enter the start date of the summer school session.

Last Day of School

Enter the end date of the summer school session.

This value will determine what school TermID the summer school year is assigned. If after July 31^st, the TermID will be created for the next year. If July 31^st or before, the TermID will be created for the prior year. Sections you create in summer school will use this TermID. This will have implications on the sections available when enrolling students and when storing grades.

Name of the Term

Enter the name of the term, which indicates when it occurs during the academic year. For example, enter Summer Session 1.

Abbreviation

Enter an abbreviation for the term, such as S1.

First Day of Term

Enter the date of the first day of the term.

Last Day of Term

Enter the date of the last day of the term.

What portion of the school year this term represents

If you need multiple summer school sessions, select the fraction or item that represents the portion of the summer school session during which the term takes place. For example, if you define Summer Session 1 and your school as two summer school sessions, Summer 1 represents one-half of your Summer School session.

If multiple summer school sessions overlap, it is advised to use different summer schools for each session.

Import File Term #

If you plan to import schedule or historical data from another system and the data is different from the abbreviation you define, enter the term code the other system uses to represent this term.

Periods

Choose the number of periods you want include in your schedule.

Days

Choose the number of cycle days you want to include in your schedule.

Attendance recording methods

Select the appropriate checkboxes that apply (any combination of the four options is valid):

• Meeting to record attendance by meeting for this year

• Daily to record attendance by day for this year

• Time to record attendance this year by entering a time value

• Interval to record attendance this year according to a specified time interval

Only Meeting attendance is supported for the Remote Enrollment method.

Audit attendance records

Select the checkbox to enable auditing of attendance. After an attendance record is initially created, the records keep track of any change, the previous value, and who made the change.

Default attendance page

Use the menu to indicate the default attendance page to display when viewing student attendance. The items that appear in the pop-up menu vary based on the attendance recording methods you select.

Enable multiple character attendance codes

By default, you can only create single-character attendance codes. To create multiple-character attendance codes, select the checkbox.

Meeting and daily attendance bridge

Direct Enrollment Only:When using both Meeting and Daily attendance modes, this setting allows you to synchronize attendance records based on a bridge period. You can define a bridge period in each bell schedule. To create and synchronize Daily attendance records based on the bridge period, select One-Way. To keep the corresponding meeting attendance record synchronized whenever a change is made to a daily attendance record, select Two-Way.

It is not necessary to bridge Meeting and Daily attendance. Daily attendance can be managed manually. However, bridging attendance does provide a convenient way of automatically creating and maintaining attendance when both attendance modes are in use.

Bridging attendance only functions with sections and section enrollments, which reside in the same school.

Number of school days teachers may alter attendance prior to current date (PowerTeacher)

Use the menu to indicate how far back teachers can alter attendance in the PowerSchool SIS Teacher portal.

Number of school days teachers may alter attendance after the current date (PowerTeacher)

Use the menu to indicate how far forward teachers can alter attendance in the PowerSchool SIS Teacher portal.

Show Saturday and Sunday on attendance views

Select the checkbox to display Saturday and Sunday on the Student Attendance pages. This is typically not needed unless you have in-session days on weekends where student attendance marks need to be displayed.

Interval Duration (in Minutes)

Direct Enrollment Only: Interval attendance is primarily intended for alternative education programs that require attendance to be taken every hour.

When using Interval Attendance mode, the number of opportunities for which attendance can be recorded during a given class is determined by dividing the bell time for the class by the interval duration. For instance, if a class is 90 minutes long and the interval duration is 60 minutes, then there will be two opportunities provided to take attendance. The first is at the beginning of class and the second is after 60 minutes has gone by. The default for this field is 60 minutes.

Calculation accuracy

Enter the number of decimal places to use when calculating attendance values.

Count Meeting attendance recorded at another school for students enrolled at this school

If a student is enrolled in a class at another school, and there is attendance associated with that class, select this option to include this attendance when calculating Average Daily Attendance (ADA).

Count these codes for period conversion

This setting determines what is counted and subsequently used as the value for looking up the day's attendance, specifically for Period conversion.
Use the pop-up menu to select Presents if your school calculates attendance using the number of periods a student is present in a day. Select Absences if your school calculates attendance using the number of periods a student is absent in a day.

Round or truncate

Use the menu to indicate how you want the system to handle long decimals that exceed the maximum when calculating attendance.

Enable ADA Periods and Passing Time Deductions

To enable, set up Daily Time Exclusion.

Deduct Passing Time

To enable, set up Daily Time Exclusion.

Name

Enter the name of the FTE as you want it to appear in the Full-Time Equivalency pop-up menu on the Edit Current/Previous Enrollment pages. The menu is used to associate an FTE with a student's current and historical school enrollment.

Default Attendance Mode

Choose the attendance mode from the menu that will be used for reporting purposes if specific mode is not provided.

Default Attendance Conversion

Choose the attendance conversion from the menu that will be used for reporting purposes if specific conversion is not provided.

Description

Enter a description of the FTE code.

Default for These Grades

Indicate which grades you want the FTE code to be applied to by selecting the appropriate checkboxes.

These checkboxes determine what FTE a student of a particular grade level will be assigned when the End-of-Year process moves them into their new grade for the next year. The values should be defined for the upcoming school year's FTEs before running the End-of-Year process for the current school year.

Name

Enter a name for the bell schedule. For example, enter H or Half for half-day schedules.

Attendance Conversion Method

Choose the attendance conversion from the menu.

The number of periods in the attendance conversion must not exceed the number of periods in the bell schedule.

Period

Choose the period from the pop-up menu.

Start Time

Enter a start time for the period. Indicate if it is AM or PM.

End Time

Enter a finish time for the period. Indicate if it is AM or PM.

Counts for ADA

Select the checkbox to count this bell schedule item in average daily attendance calculations.

Day Part

Indicate the portion of the day Average Daily Attendance (ADA) is to be calculated by choosing one of the following from the pop-up menu:

• Blank – Counts only toward full day ADA.

• AM – Counts toward full day and AM ADA.

• PM – Counts toward full day and PM ADA.

This field only appears if Day Part Attendance is enabled.

Use For Daily Attendance

Select the checkbox to use daily attendance for this bell schedule item. If you select the checkbox, enter the start and end times that will be used to calculate daily attendance.

Day Attendance Value

Enter the number of attendance points students receive if they are present, based on the number of periods in the preceding field. For example, if students are counted as absent for the entire day if they are present for zero or one period, enter 0 in the fields next to 0 and 1 periods present.

Comments

Enter any comments that are relevant to this attendance conversion item.

Attendance Value

For each attendance code, enter the number of attendance points students receive if they are marked with that attendance code.

Comments

Enter any comments that are relevant to this attendance conversion item.

Minutes Present

Enter the minimum number of minutes a student must be present to earn the number of attendance points specified in the next field. Use the first row for zero minutes present.

Attendance Value

Enter the number of attendance points students receive if they are present, based on the number of minutes you enter in the previous field.

Comments

Enter any comments that are relevant to this attendance conversion item.

Code

Enter an attendance code. Attendance codes can use characters A-Z, 0-9 and _- (underscore and hyphen). Attendance codes are not case-sensitive. There are other restrictions, including the code must be unique for this school and year and cannot be the same name as a Code Category for this school.

By default, only single-character attendance codes are allowed. However, to create multiple-character attendance codes, select the Enable multiple character attendance codes checkbox on the Attendance Preferences page.

Description

Enter a description for the attendance code.

Presence Status

All attendance codes are categorized as present or absent. Indicate whether the attendance code should be categorized as present or absent by selecting the appropriate option.

Code Categories

Attendance code categories are used to group attendance codes by classification for reporting and searching purposes. In order for an attendance code to count as an attendance code category, the attendance code must be associated to that attendance code category.

Indicate which attendance code category you want to associate to this attendance code by selecting the appropriate checkbox.

Points

Enter the number of attendance points a student receives for this attendance code, such as absent=1, tardy=2, and present=0.

Teacher can assign

Use the menu to choose whether teachers can assign this attendance code in the PowerSchool SIS Teacher portal.

This attendance code earns ADA credit

Select the checkbox if this attendance code counts towards Average Daily Attendance (ADA).

This attendance code counts towards membership

Select the checkbox if this attendance code counts towards Average Daily Membership (ADM).

Sort order for display

Use the menu to choose a sort order of this attendance code as it appears in the attendance codes pop-up menu on the student attendance pages.

Date

Each day of the month appears, including weekends.

Day

Choose the cycle day for the specific date from the menu.

Schedule

Choose the bell schedule you want to assign to this date from the menu.

Tracks/In Sess

If your school does not use tracks and all students attend school on the same dates, select In Sess to indicate that school is in session for all students on this date. If your school uses multiple student tracks, select the tracks for which school is in session on this date.

If your school uses tracks, determine which students are on Track A and which students are on Tracks B, C, D, E, and F. These track names are standard and appear only on the Calendar Setup page.

Memb Value

Enter the attendance value students receive if they are present in school on this date.

Type

Choose either Holiday, In Session or Not in Session from the menu.

Note

Enter any comments to describe the schedule on this date, such as Half-Day, Holiday, or Spring Break.

Course Name

Enter the name of the course.

Course Number

Enter the number that will be used to identify this course.

Alternate Course Number

Enter an alternate course number if your school uses this field for state reporting or district purposes.

Credit Hours

Enter the number of credits a student receives for taking this course.

CIP Code

In some states, schools use CIP codes to identify courses as part of a state-managed vocational program. Enter this code, if applicable.

Vocational Class

Select the checkbox if this is a vocational course.

Credit Type

Enter the type of credit a student receives for passing this course, such as MATH, ENG, or FINE. You can then apply this credit to a graduation type.

Default Maximum Enrollment

Enter the maximum number of students that can be enrolled in this course.

Courses Notes

Enter descriptive text regarding the course or course enrollment, if any.

Grade Scale

Choose the grade scale from the menu.

GPA Added Value Points

Enter any added value for the grade points, such as 1 for one additional grade point. You can also use fractions of a point.

Exclude from GPA?

Select the option to either include or exclude the grade from the GPA calculation.

Exclude from Class Rank?

Select the option to either include or exclude the grade from the class rank calculation.

Exclude from Honor Roll?

Select the option to either include or exclude the grade from the honor roll calculation.

Use the Course for Lunch

Select the checkbox to indicate that this course will be used exclusively for scheduled lunches. Otherwise, deselect the checkbox.

Exclude on Report Cards/Transcripts

Select the checkbox to exclude all sections of this course from appearing on the schedule listing of Report Cards or the Transcript Object of Object reports. Otherwise, leave blank.