Calendar
Use Calendar Setup to view, edit, or set up your school's calendar for the current academic year. At the top of the page, the system displays the month you are currently viewing and the six months before and after it. While your school calendar displays information regarding when school is in session for users, the system uses the calendar and the prerequisites you define to calculate your school's ADA/ADM statistics that you report to your state.
Prerequisites
Set up years and terms.
Set up periods and days, either when setting up years and terms or by committing a master schedule.
Set up attendance conversions.
Set up bell schedules.
Set Up Calendar
Before the start of a school year, define each field for each date in that year. During the school year, you might need to edit or update your school's calendar. For example, at the beginning of the year, assume you define a normal bell schedule for January 5. On that date, a snowstorm causes a two-hour delay and students are not able to make it to their first two periods. You can change the bell schedule and membership value you originally defined for the date and enter a note to explain the circumstances. By changing the bell schedule for that day, you can either remove the first two periods from that day or shorten all the periods for the day.
Navigate to the Configure Calendar page.
Click a month to view its calendar.
Enter information in the fields.
Repeat the previous step for each date needing schedule definition.
Click Submit.
Field | Description |
|---|---|
Date | Each day of the month appears, including weekends. |
Cycle Day | Choose the cycle day for the specific date from the pop-up menu. |
Bell Schedule | Choose the bell schedule you want to assign to this date from the pop-up menu. |
School In-Session | If your school does not use tracks and all students attend school on the same dates, select the checkbox to indicate that school is in session for all students on this date. When editing, the total of in-session days appears at the top of the page. |
Membership Value | Enter the attendance value students receive if they are present in school on this date. |
Tracks In-Session | If your school uses multiple student tracks, select the checkboxes for the tracks for which school is in session on this date. If your school uses tracks, determine which students are on Track A and which students are on Tracks B, C, D, E, and F. These track names are standard and appear only on the Calendar Setup page. |
Type | Choose the appropriate membership type as defined in the district setup. For example, Holiday. |
Note | Enter any comments to describe the schedule on this date, such as Spring Break. |
Edit a Calendar
Navigate to the Configure Calendar page.
Click a month to view its calendar.
Edit the information as needed.
Repeat the previous step for each date that needs editing.
Click Submit.
Verify the Number of School Days in a Term
Navigate to the Configure Calendar page.
Click a month to view its calendar.
Click Verify # of school days in the current term.
Display Days not in Session in Mobile Apps
Display days not in session in the Parent and Student Mobile apps.
Navigate to the Configure Calendar page.
Click a month to view its calendar.
Deselect the In Sess checkbox for the applicable day or days.
Select a type from the Type menu.
Enter further information in the Note field, if applicable.
Click Submit. In order for Not in Session days to appear in the Parent and Student Mobile apps, a Type must be selected, and the In Sess checkbox must be deselected. It is also a good idea to add a descriptive note to the day to let parents and students know why school is not in session.
Set Up Bell Schedules
Set up bell schedules to correlate periods with the times that the periods meet and to determine which periods are taught on which calendar days. When setting up your school calendar, you can associate different bell schedules to different days of the year. For example, set up a bell schedule called Assembly, where each period meets for a shorter amount of time to accommodate a school event that day.
You must first set up attendance conversions to properly calculate attendance.
Do not set up bell schedules until after you commit your master schedule. If you set up bell schedules and then re-commit a master schedule, the bell schedules lose their references to the schedule periods. Without this reference, you cannot take attendance. For more information about committing your master schedule, refer to Master Schedule.
Navigate to the Bell Schedules page.
Click New.
Enter a name for the bell schedule. For example, enter H or Half for half-day schedules.
Choose the attendance conversion from the pop-up menu. The number of periods in the attendance conversion must not exceed the number of periods in the bell schedule.
Click Submit.
Edit Bell Schedules
Navigate to the Bell Schedules page.
Click the name of the bell schedule you want to edit.
Edit the information as needed.
Click Submit.
Set Up Bell Schedule Items
Bell schedule items indicate the start and end times for each period, which can be used to calculate daily attendance and average daily attendance. All periods used for scheduling purposes must have an associated bell schedule.
Navigate to the Bell Schedules page.
Click Edit Schedule next to the bell schedule you are working with.
Click New.
Edit information in the fields.
Click Submit.
Field | Description |
|---|---|
Period | Choose the period from the pop-up menu. |
Start Time | Enter a start time for the period. Indicate if it is AM or PM. |
End Time | Enter a finish time for the period. Indicate if it is AM or PM. |
Counts for ADA | Select the checkbox to count this bell schedule item in average daily attendance calculations. |
Day Part | Indicate the portion of the day Average Daily Attendance (ADA) is to be calculated by choosing one of the following from the pop-up menu:
This field only appears if Day Part Attendance is enabled. |
Use For Daily Attendance | Select the checkbox to use daily attendance for this bell schedule item. If you select the checkbox, enter the start and end times that will be used to calculate daily attendance. |
Edit Bell Schedule Items
Navigate to the Bell Schedules page.
Click Edit Schedule next to the bell schedule you are working with.
Click the period number for the bell schedule item you want to edit.
Edit the information as needed.
Click Submit.
Delete Bell Schedule Items
Navigate to the Bell Schedules page.
Click Edit Schedule next to the bell schedule you are working with.
Click the period number for the bell schedule item you want to delete.
Click Delete.
Click Confirm Delete.