Each student page looks different, but the top of each page displays the name of the page, student's name, Find Me, Counselors, grade level, ID number, and school name. In the Student Pages menu, all of the items listed are possible actions performed or items viewed on a student's record. This is where you will start the activities described in this section.
Find Me
Use the Find Me icon to quickly find the student's location based on the current time, the current day’s bell schedule, and the student’s schedule.
Counselors
Use the Counselors icon to identify which counselors are assigned to this student. If there are no counselors assigned, you can assign one to a student from Modify Info. To assign counselors to multiple students, you can use the import/export or Mass Assign Counselor.
Quick Lookup Page
The Quick Lookup page displays commonly used information, such as the student's schedule, teachers, current grades, and attendance record.
If the student is enrolled in more than one school, the page includes a tab for each school. Each of the tabs includes the school abbreviation. When viewing the Quick Lookup page from the context of the student's home school, the first tab reflects the student's home school. The other tabs are for the remote schools. When viewing the Quick Lookup page from the context of one of the student's remote schools, the first tab is for that remote school. The other tabs are for the home school and other remote schools.
Use the following table to view information in the Attendance By Class section:
Field
Description
Exp.
The expression indicates the period and day combination of the course.
Last Week
This section displays the student's attendance for last week.
Blank indicates class meets that day and the student is present.
A dot indicates class does not meet that day.
An A indicates class meets that day and the student was absent.
Shaded indicates school is not in session or the student is not enrolled on that date.
Other information may not appear unless school is in session and the student is currently enrolled.
This Week
This section displays the student's attendance for this week.
Blank indicates class meets that day and the student is present.
A dot indicates class does not meet that day.
An A indicates class meets that day and the student was absent.
Shaded indicates school is not in session or the student is not enrolled on that date.
Other information may not appear unless school is in session and the student is currently enrolled.
Course
This section displays the name of the course, the teacher, teaching the course, and the room number where the course is taught.
Click a teacher's name to send that teacher an email message.
Click the Section Teachers icon next to the teacher’s name to view the teachers assigned to the class. When done viewing the Section Teachers dialog box, click the x to close it. The Section Teachers icon only appears if there is more than one teacher assigned to the class.
[Term]
This section displays the reporting term.
Blank indicates no PGFinalGrades record exist for the student/class/termbin.
Two dashes indicate a PGFinalGrades record exists for the student/class/termbin, but the Grade value is blank.
Click the score in a term column to view the assignments and their scores that comprise the final grades for that term. For more information, see View Student Assignment Scores.
Additional information, such as overall grade, percentage, and citizenship, may be available based on school settings.
Absences
This section displays the number of absences per reporting term.
Lower-case attendance codes indicate that the teacher took attendance.
Upper-case attendance codes indicate that an attendance clerk or office staff member took attendance.
Click any absences to display details on the Dates of Attendance page.
Tardies
This indicates the number of tardies per reporting term.
Attendance Totals
This section displays the total number of absences and tardies for each term. The attendance totals can be used for reports.
Current Weighted GPA
This section displays the student's current weighted GPA. The Current Weighted GPA is only available for the student's home school.
If a room has been defined for a section, the room number appears next to the teacher's name.
If your school uses Daily Attendance, use the following table to view information in the Attendance By Day section:
Field
Description
Last Week
This section displays the student's attendance for last week.
Blank indicates class meets that day and the student is present.
A dot indicates class does not meet that day.
An A indicates class meets that day and the student was absent.
This Week
This section displays the student's attendance for this week.
Blank indicates class meets that day and the student is present.
A dot indicates class does not meet that day.
An A indicates class meets that day and the student was absent.
Absences
This indicates the number of absences per reporting term.
Click any absences to display details on the Dates of Attendance page.
Tardies
This indicates the number of tardies per reporting term.
Attendance Totals
This indicates the total number of absences and tardies for each term.
Click Show dropped classes to view records for dropped classes.
Click the Standards Grades tab to view standards grades for the selected student. For more information, see Standards Grades Classic View Page.
View Student Assignment Scores
On the start page, search for and select a student. The student pages menu displays the selected default view.
Click Quick Lookup. Click on the score listed to view the Scores page.
You can also access the Scores page from the Term Grades page and the All Enrollments page.
On the Scores page, view the assignments and the selected student's scores for that class. This page contains assignments created in PowerTeacher Pro. See the legend at the bottom of the page to understand the icons that appear on the page.
Click View to see assignment details.
Click on the standards icon to view the scores for the standards associated to the assignment.
Print A Report
Click the Print A Report link on the Student Pages menu to print a report for the selected student. You can also access this page from Functions by clicking Print Reports For This Student.
Switch Student
Click the Switch Student link on the Student Pages menu to look for other student records. Enter the name or partial name of the student and click OK. If the name matches more than one student, select a student from the Student Selection page. For more information, see Student Search.
Student Record Navigation
Previous Record arrow: When viewing the student pages menu from a selection of students, click the Previous Record arrow to display the student record preceding the selected record. When you reach the first student on the list of selected students, the last student on the list appears.
List: When viewing the Student Pages menu from a selection of students, click List to display the Student Selection page. For more information, see Student Search.
Next Record arrow: When viewing the Student Pages menu from a selection of students, click the Next Record arrow to display the student record following the selected record. When you reach the last student on the list of selected students, the first student on the list appears.
The remaining items in the Student Pages menu indicate the possible actions to be performed on the selected record. If a student has transferred out, graduated, is preregistered, or imported into PowerSchool as a historical record, that student's status appears on each student page. The student status is based on the contents of the Enrollment Status field.
The student's status indicator does not appear on the student pages for an active student.
Alerts
Several student pages provide alert functions. Use alerts to create and maintain sensitive information for each student. If a student's record contains an alert, an alert icon appears at the top of each of his or her student pages. Alert details are available to all users by clicking the alert icon on any student page.
Some alerts require action and appear as messages instead of icons. For example, actions made on student pages may not have their intended effect if the student has an incomplete schedule. If you receive an alert indicating that a selected student has an incomplete schedule, you can complete a student's schedule by navigating to Modify schedule. See Course Requests and Schedule for additional information on modifying a student's schedule.
Alert
Description
The Birthday Alert appears if a student's birthday is within a week of the current date.
The Discipline Alert details display any active discipline-related information that staff need to be made aware of
The Other Alert details display any active general information that staff need to be made aware of.
The Parent Alert details display any active guardian-related information that staff need to be made aware of.
The Medical Alert details display any active medical-related information that staff need to be made aware of.
Note: If Enhanced Health is enabled, legacy active medical alerts appear along with the active health concern once the student has at least one active health concern set to Show in Alert. Additionally, active health plans associated to the student will also appear.
To read and acknowledge a health plan:
Click View Plans.
Click the name of the health plan to access the View Acknowledge Health Plan drawer.
Once you have read through and understand the health plan, select I acknowledge that I have read and understand this health plan.
Click Acknowledge.
The health plan continues to display in the alert even after you have read and acknowledged it. The status of the plan in the alert reflects whether it requires acknowledgment. If a health plan is updated, the status of the plan in the alert will indicate the need to re-acknowledge.
Student Standards Grades Classic View Page
The Standards Grades Classic View page displays the student's standards grades and comments. By default, only classes currently in progress appear.
View the Standards Grades Classic View Page
On the start page, search for and select a student. The Student Pages menu displays the selected default view.
Click Quick Lookup.
Click the Standards Grades tab. On the Standards Grades Classic View page, you can perform any of the following tasks:
Click Show Completed Classes to view standards grades for completed classes.
Click Hide Completed Classes to view only the classes for the current term.
If a score appears as a link, click to view score comments.
Click the name of the standard to view the following details:
Teacher
Course
Standard Name
Gradescale
Gradescale Description
Gradescale Details
If the student is enrolled in any Student Programs, the Attendance By Program section of the page displays attendance for any Student Programs in which the student is enrolled. The Student Programs must be set to appear on the Quick Lookup page.
Student Page Views
Most of the pages you work with are the same for all of the schools that use PowerSchool. However, some pages can be modified to meet your school's individual needs. This function is noted in the appropriate sections. If a section does not indicate that a page can be customized for your school, it is a PowerSchool preconfigured page that cannot be modified.
When reading descriptions of the modifiable pages, keep in mind that either the page itself can be modified by your PowerSchool administrator or the data in the fields on the page can be modified by the PowerSchool user. For example, a page might provide fields for only a student's name and phone number. As the user, you can modify the data in those fields if the information is wrong or has changed. However, if you want the page to provide a student's address in addition to a name and phone number, your PowerSchool administrator must modify the page to add the address field.
Each student page view section assumes that you have selected an individual student record. For more information, see Student Search.
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