Secondary Achievement Setup: Awards/Credits

TWebSchAdmin 5.40.20 and newer

Overview

This functionality is designed to track the student’s progress towards a diploma. A student may have only one diploma specified that they have not yet earned. There is no limit
to the number of earned diplomas or awards a student may earn.

Security

Access to this page is controlled by these security tasks:

This module adheres to the Update Flag setting for the particular user's role when determining if Add/Delete/Save buttons are visible.

The user must have the all-students flag selected on the security task controlling the page in order to be able to perform any modifications on this page,
otherwise the page remains in Read-Only mode.

Award/Credits

In Secondary Achievement Setup, Click Award/Credits. Then search for the Student you need to work with. The Selected Student's header with applicable icons pertaining to various areas for the student is displayed above the Award/Credits fields at right.

The first time you access the Award/Credits area for a given student, the default values of OSSD Diploma 1999 display atop the main portion of this screen, under the basic student data referred to in the previous paragraph. If OSSD Diploma 1999 is not the Award the student is working towards, delete it before adding the correct Award. To add an Award, Click Add, then choose from the picklist, which includes Cert. Accomplisment, Cert. of Training, C of E diploma, Drivers Education, G.E.D., Inter. Baccalaureate, OSSC, OSSD, SSGD, SSHGD. This field is mandatory.

• If a student has earned a Certificate of Education, OSSC or an OSSD, the date the diploma was earned will automatically appear in the Date Earned field. However, if they have earned another type of award, such as a bursary, scholarship, SSGD or SSHGD, then you'll have to manually add the date. This field is not mandatory.
  • If a student's credits were entered through the Transcript Information window, our software uses the date the last credit was earned.
• The Granted By field displays the BSID of the school granting the award. Click the school icon beside this field to locate the appropriate Board School Identification number, if you need it. This field is not mandatory unless this is a Calculated Award. For calculated awards, Granted By can be changed only if it is not blank and in this case it is mandatory.
• Compulsory Credit Reduction field: Enter the number of credits the student does not have to fulfill, for example: 5. Changes to the CCR cause the student's credits to be recalculated. This field is only valid for students working towards an OSSD 1989 diploma.
• Click Credit Totals to produce a pop-up of the Required and Earned Credits by Requirement Area for the Award assigned to the student. The values Compulsory and Elective are the only non-variable rows. Any credits also assigned as SHSM Credits will also be displayed. Totals are based on the selected diploma.

Community Involvement

At the top left of the main display, this is required information for the 1999 OSSD transcript and report card.

• Hours Prior to Entry: Enter data to represent the hours a student has completed that have not been recorded in the database (For example: Hours completed while attending a school at another Board). Hours default to zero when a student is added. Hours can be modified on this form. Maximum four digits and one decimal place
• Hours After Entry: Displays, view-only, the service hours the student has had reported on a Report Card for any school within your Board.
• Total Hours: Displays, view-only, the sum total of the two previous fields. Total hours default to zero when a student is added.
• Date Completed Field: Displays, view only, the date the Total Hours = 40.0 will be entered by our system.

Literacy Requirements

At the top right of the main display, this section will be enabled only if the student is pursuing the OSSD 1999. If another award is displayed in the Award (Version) field, this section will be disabled. Students pursuing the OSSD 1999 diploma must display competent literacy skills in either French or English.

Note: The next four fields listed are mandatory for students working toward an OSSD-1999 award.

The values in the Literacy Diploma Requirement picklist are:

• Not Completed
• Successfully Completed in English
• Réussi en français
• N/A

The values of the Literacy Test Status picklist are:

• Eligible
• Deferred
• Exempt
• Not a Requirement

The values in the OSSLT Results picklist are:

• Successful
• Unsuccessful

Enter the date the student completed the requirement.

If the Adjudication box is checked, the Literacy Diploma Requirement will be automatically set to "Successfully Completed in English or Réussi en français," depending on the Board language.

Note: The Ministry of Education had always required a result in both Reading and Writing, but this was modified in 2016. Students are now required only to successfully complete the OSSLT in Reading.  Due to this change, TWebSchAdmin will populate the field with the Reading Results in the OSSLT Results and Date Completed fields.

Student Settings

In the middle of the main display, you will find Student Settings. 

• The Language of Instruction default value is the language of the School Board when a student is added to the database or the same value as a transferred student had in the previous school. Field is mandatory.
• The Ministry permits a student to have a Specialized Program designation printed on their transcript. If this student qualified, enter the value that is to appear on the transcript. For an SHSM student, this text is replaced on the transcript with the SHSM award text.
• The Mature Student (PLAR) checkbox indicates whether this student is to be considered as a mature student, under OSS and using the PLAR process, as per the Ministry’s definition.
• Select the Potential Graduate box to indicate that the student is likely to graduate at the end of this school year. This box can also be set via the Potential Graduates report, or through the Copy to Next Year - Students process.
• Select the OCAS Applicant box to indicate the student's marks are being reported to OCAS. Only Active students may be selected as potential applicants for OCAS. Student should have this flag set to be included in OCAS submission file.
• Select the OUAC Applicant box to indicate the student's marks are being reported to OUAC. Only Active students may be selected as potential applicants for OUAC. Studentshould have this flag set to be included in OUAC submission file.
  
  

Specialized High Skills Major (SHSM)

In the lower, middle portion of the main display you will find Specialized High Skills Major (SHSM). Select a Sector and fill in the first three fields mentioned below. Then click SHSM Credit Totals to produce a pop-up of the Required and Earned Credits by Requirement Area for the SHSM Sector the student is working in. The values Mandatory and Optional are the only non-variable rows.

Select the Sector the student is working in. The fields Destination, SHSM School, and SHSM Focus are conditionally mandatory when a Sector has been selected.

• The Destination picklist values are:
  • Apprenticeship/Training
  • College
  • Entry-level occupation in the workplace
  • University
• SHSM School will be enabled only when a specific SHSM Sector (other than blank or All Sectors) is selected. It will be populated with names of schools offering SHSM programs for the selected sector.
• The SHSM Focus field will be enabled only when a specific SHSM Sector (other than blank or All Sectors) is selected. It will be populated with names of focuses offered in the selected Sector/School.
• Start Date is mandatory.
• Check Dropped if the student is not completing the SHSM Sector.

Note: When Dropped is selected, Award OSSD Separately is automatically selected in TWebSchAdmin 5.40.20 and newer. 

• Our system will complete Date Dropped, when applicable; and Date Earned and Granted By.
• In order to be granted the SHSM, a student must have:
  • Completed "Reach Ahead" Activities selected, indicating they have completed Reach Ahead activities.
  • Used Ontario Skills Passport selected, indicating they completed the Ontario Skills Passport component of the SHSM requirements.
  • Experiential Learning/Career Exploration selected, indicating they completed the Experiential Learning/Career Exploration component of the SHSM requirements. 

Note: We modified the Compulsory Credit Calculation to look for checks in all three of the above boxes before granting the SHSM to the student.

• Award OSSD Separately controls whether the SHSM program can be earned after an OSSD diploma.

SHSM Certificates

The bottom-most accordion bar. This table is where you add all certificates applicable to the sector in which the student is working.

Fill in:

For each applicable certificate:

• Number of hours the student worked on that particular certificate. Maximum three digits, one decimal. Not mandatory;
• The certificate-earned date. Not mandatory;
• A view-only flag indicates whether the Certificate is mandatory to the success of the sector;
• The first and last years the certificate is available are view-only.
• You can toggle Display Only Earned on the right side of the header bar to display either All of the Sector's Certificates or only those this student has earned.