Incident Tracking: Preferences, Security, Validation Tables
Preferences
Display Behaviour Scale | Selecting this box enables the Behaviour Scale picklist on the Infraction accordion bar. |
Include CCs on Letters | Selecting this box includes the values from the Incident CC Names validation table on the Suspension letter. |
Number of Days for Appeal | Selecting this box determines the number of days for an appeal. |
Override Suspension End Date | Selecting this box enables the overwriting of the automatically calculated Suspension End Date. |
Progressive Discipline | Selecting this box enables the Progressive Discipline accordion bar. |
Search for Board Staff | Selecting this box enables the Searching of Board Staff. |
Security
Full Name | Properties |
Incident Tracking - Delete Incident | InTrak - Controls the ability to delete an incident |
Incident Tracking - Delete Participant | InTrak - Controls the ability to delete a participant |
Incident Tracking - Incident | InTrak - Controls the ability to add/update/delete incidents |
INTRAK - Change School Year | InTrak - Controls the ability to change the school year |
Incident Tracking - Validation Table - Incident Appeal Status | InTrak - Controls access to Incident Appeal Status validation table |
Incident Tracking - Validation Table - Incident CC Names | InTrak - Controls access to Incident CC Names validation table |
Incident Tracking - Validation Table - Incident Consequences | InTrak - Controls access to Incident Consequences validation table |
Incident Tracking - Validation Table - Incident Injuries | InTrak - Controls access to Incident Injuries validation table |
Incident Tracking - Validation Table - Incident Locations | InTrak - Controls access to Incident Locations validation table |
Incident Tracking - Validation Table - Incident Support/Strategy | InTrak - Controls access to Incident Support/Strategy validation table |
Incident Tracking - Validation Table - Incident Roles | InTrak - Controls access to Incident Roles validation table |
Gateway - Incident Tracking | Enable Gateway menu item 'Incident Tracking', Access to INTRAK directly and through Trillium Via |
Incident Tracking - Validation Table - Infraction Types | InTrak - Controls access to Infarction Types validation table |
Validation Tables | Controls access to the validation tables |
www Board Preferences - Configuration Settings | Controls access to the Preferences - Board - Configuration page |
www Change Password | Gives access to the change password window in all web modules |
Validation Tables
Incident Appeal Status | When assigned, you will be allowed to access this validation table. This is a system table. You will not be allowed to modify it in any manner. |
Incident CC Names | When assigned, you will be allowed to add, delete, check and uncheck the Active flag. |
Incident Consequences | When assigned, you will be allowed to access this validation table. This is part system table and part Board defined table. You will be allowed to add, delete, check and uncheck the Active flag on all values except Suspension and Expulsion. |
Infraction Types | When assigned, you will be allowed to access this validation table. This is part system table and part Board defined table. You will be allowed to add and delete data from the Board defined portion of the table. The Short Description field is mandatory. |
Incident Injuries | When assigned, you will be allowed to add, delete, check and uncheck the Active flag. |
Incident Locations | When assigned, you will be allowed to access this validation table. This is a system table. You will not be allowed to modify it in any manner. |
Incident Roles | When assigned, you will be allowed to access this validation table. This is part system table and part Board defined table. You will be allowed to add and delete data from the Board defined portion of the table. |
Incident Support/ Strategy | When assigned, you will be allowed to access this validation table. This is part system table and part Board defined table. You will be allowed to add and delete data from the Board defined portion of the table. |
Details
The Infraction Types Table refers to the various types of infractions that may occur.
The selections in the Infractions picklist are Reported to Ministry and Not Reported to Ministry. The window changes, depending on your selection.
The Reported to Ministry codes cannot be modified and are sent with the annual OnSIS submission when the Consequence of the Incident is Suspension or Expulsion.
The only field that can be edited on the Ministry Infractions portion of the table is Board Ref. #. This is a unique number some Boards of Education use internally.
The Board Infractions Mapped to Ministry portion of the table is used by Boards to enter their own codes and map them to a Ministry Reported Infraction, if desired.
To map a Board code:
- Click Add to create a row on the table. In the Code Field, enter the name of the Board Infraction
- Enter a Description of the code.
- Enter a Short Description, if desired.
- From the Mapped to Ministry picklist, select the Ministry Reported Infraction the Board Infraction is to be reported as.
- Enter the Board Ref. #, if relevant.
- The fields Ed. Act Result, Ed. Act #, and OnSIS Code are completed by our application with the values pertinent to the selection made in Mapped to Ministry.
- The Active checkbox is on (selected) by default. If the code is not meant to be active at this time, deselect the box.