Incident Tracking: Find/Add Incident

From the Landing Page, you have clicked on Incident Tracking. Or, from the Home screen, you have gone here: School > Incident Tracking.

Incident Tracking is a module which works within one school. The School picklist, in the page header at top, right, is populated with the schools of the board you have access to. The first school of the list is selected by default. The current school year is the default in the Year field.

Add Incident

This accordion bar allows you to create a new incident record.

Enter the Date, Time and Location of the Incident. All of these fields are mandatory.
Enter a Description of the Incident. This is not mandatory, and the Description can be entered later in the process. The field has a maximum of 1,000 characters.

Find Incident

This accordion bar lets you search existing incidents.

Selecting the radio button for Preferred or Legal Name and entering a portion of the name as a search parameter will produce a list of all possible matches by the selection. Preferred name will be the default for all instances of name selection.
If searching by OEN or Student Number, you must enter the number. Fields are formatted automatically.
The Incident Date, Infraction Type, Incident ID, Participant Role, and/or Incident Location can also be used as search criteria.
The Infraction Type picklist is populated with the values from the Incident Infractions validation Table. The Incident ID will be assigned by the system when a new incident is created. The Incident ID picklist is populated with all Incident ID's in the current school year. The Participant Roles picklist is populated with the values from the Incident Roles where the Active flag is checked. The Incident Location picklist is populated with the values from the Incident Locations validation table where the Active flag is checked.
When the search parameter has been entered and the results list is displayed, a single click on the searched-for Incident takes you to the Participant Details tab and opens on the Role Details accordion bar.

History of Incidents

The Incident ID, Incident Date, Incident Location, Participant Role, Infraction Type, Behaviour Scale, Consequence, and Number of Days for all Incidents the selected Participant has been involved in, in the current school year, are displayed.

Honour Roll

The Honour Roll Setup page is used to define the honour roll criteria and requirements a student must meet in order to be eligible for the honour roll. This information will be used when generating the Honour Roll report. The user can create an unlimited number of criteria sets. Note that in addition to these criteria, courses must be flagged as 'Include in Honour Roll' in the Scheduling Courses window in order to be considered by the Honour Roll calculation.

Security
This Menu option is controlled by the 'SAS - Honour Roll' security task.

Master List

Section Controls

Show Inactive Criteria	This field is used to indicate if the list should include inactive criteria(s).
Master List Table	This table is not editable. It displays a list of the criteria defined in the default school. It allows the user to select criteria to maintain its details or to select criteria to delete. Also, the user will be able to add new criteria. This table is displayed sorted by description and the user is able to sort by pressing any column header (except for flags) to re-sort the table according to the user's needs.
Select	The first row in the list is selected by default. Once selected the criteria details are displayed in the details section, where the user can make changes.
Name	Displays the unique name of the criteria.
Description	Displays the description of the criteria.
Include Dropped Courses .	When checked, dropped courses are included in the honour roll calculation.
Include Courses from Other Schools	When checked, courses from other schools are included in the honour roll calculation.
Active	Indicates the status of the criteria.
Year Created	Indicates the school year the criteria was created.
Last Modified	Indicates the last date the criteria was modified.
Command Buttons
Add	This button is used to add a new criteria for the school.
Delete	This button is used to delete the selected criteria.

Criteria Details

Section Controls

Name	This is the unique name of the criteria, specified when the criteria is first added. Once the new criteria is saved, the name cannot be changed.
Active	Checking this checkbox indicates the Honour Roll criteria is active, and will be available when printing the Honour Roll report.
Description	This is the description of the Honour Roll criteria.
Year Created	This field displays the school year in which the criteria was created.
Last Modified	This field displays the date the criteria was last modified.
Use Weighted Averages	This checkbox indicates that the honour roll calculation will determine the average by weighting the marks by their corresponding attempted credit.
Include Dropped Courses	This checkbox indicates that dropped courses will be included in the honour roll calculation.
Include Courses Completed at another School	This checkbox indicates that courses earned at another school (either in the same board or in another board). When the honour roll report is run, the user will be able to specify a date range to use to determine the completed courses that are to be included in the honour roll calculation.
Requirements for High Honours, Requirements for Low Honours	Check these boxes in order to be able to edit the requirements for high and/or low honours.
Lowest Mark	The mark entered is the lowest mark that qualifies for high/low honours. For example - if the lowest mark for high honours is 70 then any course with a mark of less than 70 will disqualify the student, even though the student may have an average of 90. Only numbers are allowed.
Minimum Average	This value indicates the lowest average to qualify for the honour roll. Only numbers are allowed.
Minimum Number of Credits	This value indicates the lowest number of credits a student must have attempted during the report period to be eligible for the honour roll. Student who do not meet this requirement will be disqualified from the honour roll. Only numbers are allowed.
Minimum Number of Courses	This value indicates the lowest number of courses a student must have enrolled in during the report period in order to qualify for the honour roll. Only numbers are allowed.
Course Types Excluded from Calculations
Course Types	This table displays a list of course types to be excluded from the Honour roll calculations, even if the course has been flagged as 'Include in Honour Roll' in the Courses window. The table is displayed sorted in an ascending order.
Edit	When clicked a popup is displayed allowing the user to select/deselect the course types to exclude from the honour roll calculation.

Command Buttons

Save	This button is used to save the current criteria.

Edit Excluded Course Types Popup

Section Controls

Select	This box is used to select/deselect course types to be excluded from the honour roll calculations
Course Type	This is a complete list of available course types.
OK	This button is used to update the list of course types on the main page
Cancel	This button is used to cancel the changes and return to the main page.

HONOUR ROLL REPORT

Section Controls

High Honours	Indicates that high honours students must be included in the report
Low Honours	Indicates that low honours students must be included in the report
Select Criteria	Lists all active predefined criteria(s)
Use All Marks	This field is always enabled. When pressed the system closes the popup, keeps the course type list on the main page unchanged.
Number of Marks to use in Average Calculations	Indicates that average calculations are to take into account the students' marks in all courses.
Report Period	Indicates which report period the honour roll report should be generated for.
Print Totals	Indicates that the total number of students receiving honours will be displayed on the report.
Include Completed Courses	Indicates if completed courses should be included in the report
Start and End Dates	Only courses ended between those dates will be included in the calculations
Select Grades	This section displays the available grades in the selected school. The report will be generated for only the selected grades