Incident Action Attendance

Incident Action Attendance provides you with the ability to quickly enter attendance for the students involved in an incident using the Quick Incident or the Detailed Incident pages. Attendance is based on your school's default attendance mode (daily, meeting/interval, and clock-in/clock-out). Attendance can be entered for the entirety of the action date range or individually by day/meeting. Incident Action Attendance is enabled on a per school/per year basis. When enabled, you can restrict the available attendance codes to a predefined list if controlling access to different attendance codes based on the action used in the incident. Once enabled, action codes must then be assigned action/attendance code mappings. Settings are carried forward from year to year when the next year's term is created.

To enter incident action attendance, the preference must be enabled, the participant must be a student who is enrolled in the school the admin is signed into (not a remote enrollment), the action must have a start and end date.

Set Up Incident Action Attendance

1. Navigate to the Attendance Preferences page. 

2. Choose the default attendance page to display when viewing student attendance.

3. Select Enable Writing Attendance from Incident Actions to enable writing attendance from incident actions.

4. Select Restrict Attendance Codes to Mapped Incident Action Codes to restrict attendance codes to mapped incident action codes. If selected, users can only enter mapped attendance codes. If not selected, users can enter any attendance code.

5. Enter additional attendance information as needed.

6. Click Submit. 

Map Action Code to Attendance Codes

For each action code, you can map the attendance codes that may be entered for that action code. If an action code has subcodes, you can enter attendance codes for each of those subcodes independently from one another based on your school's needs. Mappings are on a per school and per year basis. Mappings roll over year-to-year when you create a new term. As with attendance codes, you can use Batch School Setup to create mappings at one school and copy them to other schools.

1. Navigate to the Map Attendance and Action Codes page.

2. Click the name of the action code you want to map.

3. Select Applies to all subcodes to map the selected attendance codes to all subcodes within the action code.

4. Choose the attendance codes you want to map to the subcode. To select multiple attendance codes, press and hold down the Control key on a PC, or the Command key on a Mac, as you click each attendance code.

5. Choose a specific attendance code as your default.

6. Click Save. 

Enter Incident Action Attendance 

Attendance can be entered when creating a quick incident or when creating or editing a detailed incident. Removing the action code (and selecting the blank) clears any attendance that has been entered.

Quick Incident Attendance

1. Navigate to the Modify Attendance page. 

2. To set attendance for the entire date range:

   1. Choose the Attendance Code you want to enter.

   2. Click Set All for Range to enter attendance for the entire date range.

   3. Click OK.

3. To set attendance within the date range:

   1. Choose the Attendance Code you want to enter.

   2. Enter daily or meeting/interval attendance as needed. If enabled, Clock In/Clock Out is available with meeting/interval. 

   3. For each different attendance code you want to enter, repeat Step A and Step B.

4. Click OK.

5. Click Submit Incident. 

Detailed Incident Attendance

1. Navigate to the All Incidents page.

2. Search for and select the incident you want to edit. 

3. In the Attendance Related Actions section, click Edit next to the attendance related action you want to edit.

4. To edit attendance for the entire date range:

   1. Choose the Attendance Code you want to enter.

   2. Click Set All for Range to enter attendance for the entire date range.

   3. Select Override Existing Attendance Codes to replace any existing attendance entered within this date range. 

   4. Click OK.

5. To edit attendance within the date range:

   1. Choose the Attendance Code you want to enter.

   2. Enter daily or meeting/interval attendance as needed. If enabled, Clock In/Clock Out is available with meeting/interval. 

   3. For each different attendance code you want to enter, repeat Step A and Step B.

   4. Click OK. If the date range is increased, already entered attendance does not change. If the date range is decreased, already entered attendance outside of the new range is cleared.

6. Click Submit Incident.