District Calendars

Once you have created cycle days and bell schedules, you can then set up a calendar template for each unique attendance schedule. Once created, the calendar template can be pushed to one or more schools.

Create District Calendars

Navigate to the District Calendars page.
Click New Calendar for [School Year].
Use the following table to enter information in the [Details] fields:

Field	Description
Calendar Name	Enter the calendar name.
Calendar Description	Enter the calendar description.
Calendar Start Date	Enter the calendar start date. This will be the first day marked as in session in the calendar.
Calendar End Date	Enter the calendar end date. This will be the last day marked as in session in the calendar. Set up the standard school week to be used as the basic weekly setup for a newly submitted district calendar. Select Day, Schedule, Tracks, in-session indicator, membership value, calendar day type and notes for the standard school week.

Click Submit.

District Calendar Details

Navigate to the District Calendars page.
Click the name of the district calendar you want to edit.
On the Details tab, edit information as needed.
Click Submit.

Edit District Automated Calendar Setup

The Automated Calendar Setup tool simplifies the calendar setup process by providing you with a quick and easy way to perform the following functions for a specified date range:

Set In-Session Flags
Set Cycle Days Pattern
Set Bell Schedule Value
Set Membership Value
Set Membership Type
Set Note
Clean Up Not-In-Session Days

Note: Automated Calendar Setup may also be used at the school level.

Simple Setup Mode

Navigate to the District Calendars page.
Click the name of the district calendar you want to edit.
Click the Automated Calendar Setup tab.
Use the following table to enter information in the Dates to Affect section:

Field

Description

First Date to be Changed

Enter the first date of the date range you want to apply updates to using the format specific to your locale. If you do not use this format, an alert appears.

Note: The date entered must fall within the selected school year term and be before or equal to the last date to be changed.

Last Date to be Changed

Enter the last date of the date range you want to apply updates to using the format specific to your locale. If you do not use this format, an alert appears.

Note: The date entered must fall within the selected school year term.

In the Setup Mode section, select the Simple option.
Use the following table to enter information in the Weekdays Setup section:
Note: All calendar fields, including those left blank, will overwrite existing data between the start and end dates specified above.

Field	Description
Day of the Week	Each day of the week appears, including weekends.
Cycle Day	Choose the cycle day for the specific date from the pop-up menu.
Bell Schedule	Choose the bell schedule you want to assign to this date from the pop-up menu.
School In-Session	If your school does not use tracks and all students attend school on the same dates, select the checkbox to indicate that school is in session for all students on this date. Note: When editing, the total of in-session days appears at the top of the page.
Membership Value	Enter the attendance value students receive if they are present in school on this date.
Tracks In-Session	If your school uses multiple student tracks, select the checkboxes for the tracks for which school is in session on this date. Note: If your school uses tracks, determine which students are on Track A and which students are on Tracks B, C, D, E, and F. These track names are standard and appear only on the Calendar Setup page.
Type	Choose the appropriate membership type as defined in the district setup. For example, Holiday.
Note	Enter any comments to describe the schedule on this date, such as Spring Break.

Click Submit.

Advanced Setup Mode

Navigate to the District Calendars page.
Click the name of the district calendar you want to edit.
Click the Automated Calendar Setup tab.
Use the following table to enter information in the Dates to Affect section:

Field

Description

First Date to be Changed

Enter the first date of the date range you want to apply updates to using the format specific to your locale. If you do not use this format, an alert appears.

Note: The date entered must fall within the selected school year term and be before or equal to the last date to be changed.

Last Date to be Changed

Enter the last date of the date range you want to apply updates to using the format specific to your locale. If you do not use this format, an alert appears.

Note: The date entered must fall within the selected school year term.

In the Setup Mode section, select the Advanced option.
Use the following table to enter information in the Days of Week to Change section:

Field

Description

Days of Week to Change

Indicate the days of the week you want to update by selecting the appropriate checkboxes:

Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday

Use the following table to enter information in the Set School and Track In-Session Flags section:

Field

Description

Set School and Track In-Session Flags

Select the checkbox to set which tracks are in-session for a particular range/pattern of days.

[Set In-Session Flags]

For each days of the week you want to set, select the appropriate flag from the pop-up menu:

[Blank] Leave As-Is
In-Session
Not-In-Session

Note: To reset the calendar to its "out of the box" state, set the date range to the entire school year, set the days to change to Monday through Friday, and set all tracks and the master in-session flags to In-Session.

Use the following table to enter information in the Set Cycle Days Pattern section:

Field	Description
Set Cycle Days Pattern	Select the checkbox to set the cycle days pattern for all in-session days within the specified date range.
Follow Pattern	Indicate the cycle days pattern you want to follow by choosing the appropriate cycle days from the applicable pop-up menus.
Reset Day Pattern Every	Indicate the day of the week you want to reset the cycle days pattern by selecting the appropriate checkbox: Monday Tuesday Wednesday Thursday Friday Saturday Sunday
Suspend Day Pattern for Days	Indicate the days of the week you want to suspend the cycle days pattern by selecting the appropriate checkboxes: Monday Tuesday Wednesday Thursday Friday Saturday Sunday
Handle Not-In-Session Days as	Indicate how you want to handle not-in-session days by selecting one of the following options: Select Ignore to continue the cycle days pattern on not-in-session days. Select Pass Over to suspend the cycle days pattern on not-in-session days and resume the pattern on the next in-session day. Select Reset to restart the cycle days pattern after not-in-session days.

Use the following table to enter information in the Set Bell Schedule Value section:

Field

Description

Set Bell Schedule Value

Select the checkbox to set the bell schedule value for all in-session days within the specified date range.

Adjust Which Bell Schedules

Select one of the following options:

Empty to update empty bell schedules to a new bell schedule value.
All to update all bell schedules to a new bell schedule value.

Set Value to

Choose the new bell schedule value from the pop-up menu.

Use the following table to enter information in the Set Membership Value section:

Field	Description
Set Membership Value	Select the checkbox to set the membership value for all in-session days within the specified date range.
Set Value to	Enter the new membership value (attendance value students receive if they are present in school).

Use the following table to enter information in the Set Membership Type section:

Field	Description
Set Membership Type	Select the checkbox to set the membership type for all in-session days within the specified date range.
Set Value to	Select the new membership type from the pop-up menu.

Use the following table to enter information in the Set Note section:

Field	Description
Set Note	Select the checkbox to enter a note regarding all in-session days within the specified date range.
Set Value to	Enter the note.

Use the following table to enter information in the Clean Up Not-In-Session Days section:

Field

Description

Clean Up Not-In-Session Days

Select the checkbox to perform the following basic cleanup of not-in-session days, such as holidays or weekends, within the specified date range:

Cycle Day will be reset to blank.
Bell Schedule will be reset to blank.
All A-F Track In-Session flags will be cleared (not in-session).
Membership Value will be set to 0.0.
Membership Type will be reset to blank.
Note will be reset to blank.

Click Submit.

Edit District Calendar Days

Navigate to the District Calendars page.
Click the name of the district calendar you want to edit.
Click Days.
Use the following table to edit information as needed:

Field	Description
Date	Each date within the calendar appears, including weekends.
Cycle Day	Choose the cycle day for the specific date from the pop-up menu.
Bell Schedule	Choose the bell schedule you want to assign to this date from the pop-up menu.
School In-Session	If your school does not use tracks and all students attend school on the same dates, select the checkbox to indicate that school is in session for all students on this date. Note: When editing, the total of in-session days appears at the top of the page.
Membership Value	Enter the attendance value students receive if they are present in school on this date.
Tracks In-Session	If your school uses multiple student tracks, select the checkboxes for the tracks for which school is in session on this date. Note: If your school uses tracks, determine which students are on Track A and which students are on Tracks B, C, D, E, and F. These track names are standard and appear only on the Calendar Setup page.
Type	Choose the appropriate membership type as defined in the district setup. For example, Holiday .
Note	Enter any comments to describe the schedule on this date, such as Spring Break .

Click Submit.

Push a District Calendar to Schools

Navigate to the District Calendars page.
Click the name of the district calendar you want to push.
Click Push.
Use the following table to enter information in the Days to Affect section:

Field

Description

First Date To Be Changed

Enter the first date of the date range you want to apply updates to using the format specific to your locale. If you do not use this format, an alert appears.

Note: The date entered must fall within the selected school year term, must be today or later, and be before or equal to the last date to be changed.

Last Date To Be Changed

Enter the last date of the date range you want to apply updates to using the format specific to your locale. If you do not use this format, an alert appears.

The date entered must fall within the selected school year term.

Use the following table to enter information in the Filter section:

Field

Description

Filter ([Number])

Click the arrow to expand this section. Click the arrow again to collapse this section.

How to Filter Schools (Simple)

To narrow the list of schools using simple search:

Verify the Advanced checkbox is deselected.
Enter search criteria in the search field.
Click Apply. The page refreshes and display filtered results.

Note: To remove all filter selections, click Clear.

How to Filter Schools (Advanced)

To narrow the list of school using advanced search:

Select the Advanced checkbox.
Choose the column by which you want to filter courses:
- School Name
- Minimum Grade
- Maximum Grade
Do one of the following:
- Enter search criteria in the search field.
- Select search criteria from the pop-up menu.
To add another filter, click + and repeat Step 1.
To delete a filter, click - next the filter.
Click Apply. The page refreshes and display filtered results.

To remove all filter selections, click Clear.

The following information appears:

Field	Description
School Name	The name of the school.
Minimum Grade	The lowest grade level that will be attending this school.
Maximum Grade	The highest grade level that will be attending this school.

Click column headings to sort in ascending order. Click again to sort in descending order.

Do one of the following:
- Select the checkbox in the header row to push the district calendar to all schools.
- Select the checkbox next to each school you want to push the district calendar to.
Click Push Calendar to Selected Schools. When the calendar has been pushed to all of the selected schools, the Push Calendar Results pop-up displays the following information:

Field	Description
Calendar Pushed From	The name of the district calendar being pushed to schools.
Failed	The number of schools the district calendar was not successfully pushed to. Click to view a list of the schools.
Successful	The number of schools the district calendar was successfully pushed to. Click to view a list of the schools.
School Name	The name of the school. Note: Click column headings to sort in ascending order. Click again to sort in descending order.
Minimum Grade	The lowest grade level that will be attending this school.
Maximum Grade	The highest grade level that will be attending this school.
Status	The reason the district calendar was or was not successfully pushed to the school. The push may be unsuccessful due to any of the following reasons: Bell schedule missing. Calendar day count mismatch. Cycle day missing. Dates after the context year. Dates before the context year. District calendar days does not exist. Found associated attendance for calendar days. Invalid district calendar ID. Invalid school number. Invalid year ID. No term found for school and year. Last Date cannot be after the Calendar End Date. First Date cannot be before the Calendar Start Date.