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School Enrollment Student Pages

Activities

Use the Activities function to view and manipulate extracurricular activities on two different levels. Add or delete an activity from an individual record. Alternatively, add or delete an activity from the PowerSchool system that can be applied to any or all records.

Manage Activities on a Student Record

This action adds or deletes an activity to a specific student record. It affects the selected student only.

  1. Navigate to the Extracurricular Activities page. 
  2. Select activities to add to the student's record. Deselect any activities to remove them from the student's record.
  3. Click Submit.

Student Functions

Use the Functions link to perform various important actions to an individual student record.

Perform Student Functions

Use the following pages in the Student Menu to perform different functions.

Page

Description

Print

Use this option to print a report. For more information, refer to Report Formatting.

Transfer Out Of School

Use this option to transfer students out of your school. For more information, refer to Transfer Students.

Re-Enroll In School

Use this option to reenroll a student in your school after he or she has left. For more information, refer to Reenroll Students.

Transfer To Another School

Use this option to transfer a student to another school after you have transferred the student out of your school. For more information, refer to Transfer Students.

Remote and Summer School Registration

Use this option to enroll a student in a remote/summer school class. For more information, refer to Enroll a Student in a Remote/Summer School.

Create New School Enrollment

Use this option to create a new school enrollment record without transferring the student in or out of school. For more information, refer to Create a New School Enrollment.

On-Screen Transaction Report

Use this option to access a view-only page of the student's meal account activities. For additional information on serving meals and account maintenance, refer to PowerLunch.

Transfer Information

This page displays the student's history of transfers into and out of your school. Use the Transfer Info function for viewing or editing information that was previously entered through the Functions page. Do not use this page to transfer a student. For instructions on transferring students, refer to Transfer Students.

You can add, edit, or delete entry codes and exit codes from the student pages menu. For more information about an alternative method for adding, editing, or deleting these codes, refer to Entry and Exit Codes. You can also edit the options in the District of Residence menu. For more information, refer to Districts of Residence.

Field level security may be used to restrict this information on the Transfer Information page (with the exception of C_REENROLLMENTSOUTOFDISTRICT.DISTRICTNAME, C_REENROLLMENTSOUTOFDISTRICT.SCHOOLNAME, and REENROLLMENTS.SCHOOLID). For more information, refer to Field Level Security.

Enrollment History

The Enrollment History page displays the student's current enrollment information at the top. The student's previous enrollment information appears next. The columns show the date the student entered a school, an exit date if the student left, the student's grade level when the transfer occurred, any entry or exit comments made by the administrator who completed the transfer, and the school from which the student exited. If a blank chart appears on the page, the selected student has not transferred into or out of your school.

Edit Enrollment Information

Perform this action to change the enrollment record of an individual student.

  1. Navigate to the Enrollment History page.
  2. Click the entry date of the record you want to edit. 
  3. Use the following table to enter information in the fields:
    Fields vary from the Edit Current Enrollment to the Edit Previous Enrollment page.

    Field

    Description

    Entry Date

    Enter the date the student was enrolled using the format mm/dd/yyyy or mm-dd-yyyy. If you do not use this format, an alert appears. If you submit the date with an incorrect format, the date field is submitted as a blank entry.

    Entry Code

    Choose a reason for the transfer.

    Entry Comment

    Enter any comments related to the entry transfer.

    Exit Date

    Enter the exit date, which is the first day the student's enrollment is not active or the day after the student transferred out. Use the format mm/dd/yyyy or mm-dd-yyyy. If you do not use this format, an alert appears. If you submit the date with an incorrect format, the date field is submitted as a blank entry.

    Exit Code

    Choose a reason for the transfer.

    Exit Comment

    Enter any comments related to the exit transfer.

    Full-Time Equivalency

    FTE is a grouping that associates a student's school enrollment with a set of attendance conversion values. When ADA runs, for a student, it runs for each school enrollment during the report dates. When processing each school enrollment, it uses the student's FTE to locate the set of attendance conversions to use when looking up the attendance value for the day. For more information, refer to Full-Time Equivalencies.
    Choose the student's FTE for this school enrollment.

    Grade Level

    Choose the student's grade level at the time of the transfer.

    Track

    Choose the student's track. For more information, refer to Automated Calendar Setup.

    District of Residence

    Choose the district in which the student lives. For more information, refer to Districts of Residence.

    Approval StatusIndicate whether this transfer has been approved, rejected, or if the approval is in progress. Enter more details in the related fields: Approved By, Approval Date, and Approval Time. These four fields are only available on the Edit Current Enrollment page.


  4. Click Submit. 
    When you edit an enrollment record, the enrollment is validated before saving. An alert appears if there are any problems, such as blank field values.

Add a Transfer Code

Create a new entry or exit code on the PowerSchool system. Anyone who manages student transfers can apply this code to any student.

  1. Navigate to the Enrollment History page.
  2. Click the entry date of any record. 
  3. Click Entry Code or Exit Code, depending on your needs. 
  4. Click New
  5. Use the following table to enter information in the fields:

    Field

    Description

    Code

    Enter the code.

    Meaning

    Enter a description of the code.

    Sort Order

    Enter the sort order of the exit code as it appears in the menu on the student pages.

  6. Click Submit. Any authorized user can apply the new code to any student transferring into or out of your school.

Edit a Transfer Code

Any changes you make to a code will affect everyone who manages transfers. You may want to discuss changes with other users before making them.

  1. Navigate to the Enrollment History page.
  2. Click the entry date of any record. 
  3. Click Entry Code or Exit Code, depending on your needs. 
  4. Click the code or the meaning of the code you want to edit. 
  5. Edit the information as needed.
  6. Click Submit. Any authorized user can apply the edited code to any student transferring into or out of your school.

Delete a Transfer Code

Any changes you make to a code affects everyone who manages transfers. You may want to discuss changes with other users before making them. For information about deleting transfer information for previous student enrollments, refer to the Delete Enrollment Records section.

  1. Navigate to the Enrollment History page.
  2. Click the entry date of any record. 
  3. Click Entry Code or Exit Code, depending on your needs. 
  4. Click the code or the meaning of the code you want to delete. 
  5. Click Delete.
  6. Click Confirm Delete

View Change History Details for Edit Current Enrollment Page

If Change History is enabled, the Change History link appears at the top of the page. Click the link to view the Change History Details for that page.

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