School Enrollment Student Pages

Activities

Use the Activities function to view and manipulate extracurricular activities on two different levels. Add or delete an activity from an individual record. Alternatively, add or delete an activity from the PowerSchool system that can be applied to any or all records.

Manage Activities on a Student Record

This action adds or deletes an activity to a specific student record. It affects the selected student only.

1. Navigate to the Extracurricular Activities page. 
2. Select activities to add to the student's record. Deselect any activities to remove them from the student's record.
3. Click Submit.

Student Functions

Use the Functions link to perform various important actions to an individual student record.

Perform Student Functions

Use the following pages in the Student Menu to perform different functions.

Transfer Information

This page displays the student's history of transfers into and out of your school. Use the Transfer Info function for viewing or editing information that was previously entered through the Functions page. Do not use this page to transfer a student. For instructions on transferring students, refer to Transfer Students.

You can add, edit, or delete entry codes and exit codes from the student pages menu. For more information about an alternative method for adding, editing, or deleting these codes, refer to Entry and Exit Codes. You can also edit the options in the District of Residence menu. For more information, refer to Districts of Residence.

Field level security may be used to restrict this information on the Transfer Information page (with the exception of C_REENROLLMENTSOUTOFDISTRICT.DISTRICTNAME, C_REENROLLMENTSOUTOFDISTRICT.SCHOOLNAME, and REENROLLMENTS.SCHOOLID). For more information, refer to Field Level Security.

Enrollment History

The Enrollment History page displays the student's current enrollment information at the top. The student's previous enrollment information appears next. The columns show the date the student entered a school, an exit date if the student left, the student's grade level when the transfer occurred, any entry or exit comments made by the administrator who completed the transfer, and the school from which the student exited. If a blank chart appears on the page, the selected student has not transferred into or out of your school.

Edit Enrollment Information

Perform this action to change the enrollment record of an individual student.

1. Navigate to the Enrollment History page.
2. Click the entry date of the record you want to edit. 

3. Use the following table to enter information in the fields:
   Fields vary slightly from the Edit Current Enrollment to the Edit Previous Enrollment page.

   Field	Description
   Entry Date	Enter the date the student was enrolled using the format mm/dd/yyyy or mm-dd-yyyy. If you do not use this format, an alert appears. If you submit the date with an incorrect format, the date field is submitted as a blank entry.
   Entry Code	Choose a reason for the transfer.
   Entry Comment	Enter any comments related to the entry transfer.
   Exit Date	Enter the exit date, which is the first day the student's enrollment is not active or the day after the student transferred out. Use the format mm/dd/yyyy or mm-dd-yyyy. If you do not use this format, an alert appears. If you submit the date with an incorrect format, the date field is submitted as a blank entry.
   Exit Code	Choose a reason for the transfer.
   Exit Comment	Enter any comments related to the exit transfer.
   Full-Time Equivalency	FTE is a grouping that associates a student's school enrollment with a set of attendance conversion values. When ADA runs, for a student, it runs for each school enrollment during the report dates. When processing each school enrollment, it uses the student's FTE to locate the set of attendance conversions to use when looking up the attendance value for the day. For more information, refer to Full-Time Equivalencies. Choose the student's FTE for this school enrollment.
   Grade Level	Choose the student's grade level at the time of the transfer.
   Track	Choose the student's track. For more information, refer to Automated Calendar Setup.
   District of Residence	Choose the district in which the student lives. For more information, refer to Districts of Residence.

   
   

4. Click Submit. 
   When you edit an enrollment record, the enrollment is validated before saving. An alert appears if there are any problems, such as blank field values.

Add a Transfer Code

Create a new entry or exit code on the PowerSchool system. Anyone who manages student transfers can apply this code to any student.

1. Navigate to the Enrollment History page.
2. Click the entry date of any record. 
3. Click Entry Code or Exit Code, depending on your needs. 
4. Click New. 

5. Use the following table to enter information in the fields:

   Field	Description
   Code	Enter the code.
   Meaning	Enter a description of the code.
   Sort Order	Enter the sort order of the exit code as it appears in the menu on the student pages.

6. Click Submit. Any authorized user can apply the new code to any student transferring into or out of your school.

Edit a Transfer Code

Any changes you make to a code will affect everyone who manages transfers. You may want to discuss changes with other users before making them.

1. Navigate to the Enrollment History page.
2. Click the entry date of any record. 
3. Click Entry Code or Exit Code, depending on your needs. 
4. Click the code or the meaning of the code you want to edit. 
5. Edit the information as needed.
6. Click Submit. Any authorized user can apply the edited code to any student transferring into or out of your school.

Delete a Transfer Code

Any changes you make to a code affects everyone who manages transfers. You may want to discuss changes with other users before making them. For information about deleting transfer information for previous student enrollments, refer to the Delete Enrollment Records section.

1. Navigate to the Enrollment History page.
2. Click the entry date of any record. 
3. Click Entry Code or Exit Code, depending on your needs. 
4. Click the code or the meaning of the code you want to delete. 
5. Click Delete.
6. Click Confirm Delete. 

View Change History Details for Edit Current Enrollment Page

If Change History is enabled, the Change History link appears at the top of the page. Click the link to view the Change History Details for that page.