Federal Ethnicity and Race Management Work with Students

Once federal ethnicity and race is set up, as well as scheduling/reporting ethnicity, you can then import or manually enter student ethnicity and race data.

Import Student Races

During the initial setup of federal race and ethnicity, use the Quick Import function to transfer student race codes into the PowerSchool Student Races table. The import file must include the following columns: RaceCd and Student_Number. For general information, see Quick Import. For state-specific information, see PowerSchool recommended state-specific setup of federal race and ethnicity settings available on PowerSource.

Note: When importing federal ethnicity and race settings and data into PowerSchool, it is important to perform the imports in the following order: Federal Race Categories, Race Codes, Student Races, and then Teacher Races.

Enter Ethnicity and Race Information for a Group of Students

During the initial setup of federal race and ethnicity, use the Student Field Value function to assign a scheduling/reporting ethnicity to a group of students. For general information, see Student Field Value. For state-specific federal ethnicity and race information, see PowerSchool recommended state-specific setup of federal race and ethnicity settings available on PowerSource.

Enter Ethnicity and Race Information for a Student

Use the following procedure to enter ethnicity and race information for the selected student.

1. On the start page, search for and select a student.
2. Under Information, choose Demographics from the student pages menu. 

3. Specify the student's ethnicity and race. Information that appears may vary based on your configuration. For information about setting up federal ethnicity categories and codes used in state-specific reporting, see  Federal Race Categories and  District Race Codes.   

4. Specify the student's scheduling/ reporting ethnicity. Information that appears may vary based on your configuration. For information about setting up ethnicity codes used in scheduling and preconfigured reporting, see Scheduling/Reporting Ethnicity Codes.

5. Click Submit. The Changes Recorded page appears, unless the modified information matches another student's information in one or more of the following fields:
   • Name
   • Student Number
   • School
   • Enroll Status
   • Family ID
   • Student Phone
   • Physical Address
   • Mother's Name
   • Father's Name
   • Guardian's Name
   • Any shared fields that were modified, noted with an "x." When updating linked students, you are updating the information in these fields for those students.
6. On the Students with Shared Family Information page, select the Update checkboxes to change the linked student's demographic information to match the modified demographic information of the selected student. For example, if you change the selected student's street address from 12 Maple Way to 1 Apple Drive and the linked student also lives at 12 Maple Way, select the Update checkbox to change the linked student's address to 1 Apple Drive.