District Race Codes

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In order for a federal race category to appear on the student General Demographics page and the staff Edit Information page, at least one district race code must be defined for that federal race category. For example, if the federal race category of (A) Asian is defined, the district race code of (A) Asian must also be defined. If multiple district race codes are defined within a single federal race category, they will appear grouped together on the student General Demographics page and the staff Edit Information page. If no district race codes are defined within a particular federal race category, that category will not appear on the student General Demographics page and the staff Edit Information page.

District race codes may be imported when importing federal race categories or they can be manually entered. Once district race codes are defined, indicate the sort order in which you want each district race code to display relative to other district race codes for a given federal ethnicity category.

For state-specific information, see PowerSchool recommended state-specific setup of federal race and ethnicity settings available on your state-specific help site.

Import District Race Codes

During the initial setup of federal ethnicity and race, use the Quick Import function to transfer district race codes into the PowerSchool Race Codes table. The import file must include the following columns: Name (RaceCode), Value (FederalCode), ValueT (Description), Value2 (AltRaceCode), and SortOrder. For general information, see Quick Import. For state-specific information, see PowerSchool recommended state-specific setup of federal race and ethnicity settings available on your state-specific help site.

Note: When importing federal ethnicity and race settings and data into PowerSchool, it is important to perform the imports in the following order: Federal Race Categories, Race Codes, Student Races, and then Teacher Races.

Manage District Race Code

Use the following procedure to create new district race codes.

1. On the start page, choose District under Setup in the main menu. 
2. Under Identity, click Federal Ethnicity and Race Settings. 
3. Under District Race Codes, click New. 
4. Enter the district race code, such as A.
5. Enter a description for the district race code, such as (A) Asian.
6. Choose the federal category you want to associate to the district race code, such as (A) Asian.
7. If you want to associate alternate district race codes with PowerSchool district race codes, you will need to map the codes appropriately. If you are using this field to associate SIF ethnicity codes with PowerSchool district race codes, you will need to obtain the SIF ethnicity codes. Once you have obtained the SIF ethnicity codes, enter the appropriate SIF ethnicity code. For more information about SIF, visit Troubleshooting SIF on the PowerSchool Community.
8. Click Submit. 

Once you have created a District Race Code, you can edit or delete a code by clicking the code, description, or category of the district race code you want to update. Student or staff records are not updated when editing district race codes.

Sort District Race Codes

Use the following procedure to indicate the order in which you want each district race code to display relative to other district race codes within that federal race category. The lower the sort order number, the higher the district race code appears in its respective federal category group in the Race section of the student General Demographics or staff Edit Information page.

Note: You can use 0 or negative numbers, such as -1, to precede other entries. If two items have the same sort order number, the first one created precedes the other.

1. On the start page, choose District under Setup in the main menu. 
2. Under Identity, click Federal Ethnicity and Race Settings. 
3. Enter a number in the respective Sort fields.
4. Click Submit.