Learning Preferences
With Learning Preferences, you can set up and track student learning preferences as many districts now provide the option of distance learning and/or in-person learning.
This feature is available to any state running State Reporting 20.9.1.0.
Customize Learning Preferences Code Set Values
Use the District Information page to customize the Learning Preferences code set values that appear in the drop-down list on the student Learning Preferences page.
- From the start page, go to District > District Info > Learning Preferences > Learning Preferences.
- Select Learning Preferences from the Select Code Set drop-down list.
Click Add New Code.
To edit a code, click the Code Value, Description, or Sort Order link of the code you want to edit.
Enter information as needed:
Field
Description
Code Value
Enter the three-digit code as you want it to appear in the student Learning Preferences drop-down list. This field is required.
Description
Enter a description of the code as you want it to appear in the student Learning Preferences drop-down list. This field is optional.
Sort Order
Enter a number to determine the order in which you want the code to appear in the student Learning Preferences drop-down list relative to other codes. The lower the sort order number, the higher the item appears on the menu.
Effective Start Date
Enter the date the code becomes valid. This field is optional.
Effective End Date
Enter the date the code is no longer valid. This field is optional.
Alternate Report Code
Enter a code that can be used to send to other systems as an alternative to Code Value. This field is optional.
Set as Default
Select this option to set this Code Value as the default within the code set.
- Click Submit.
Enter Student Learning Preferences for a Student
Use the student Learning Preferences page to enter learning preferences for an individual student.
On the start page, search for and select a student, and then go to Learning Preferences > New.
To edit a student learning preference record, click the Effective Date link of the student record you want to edit.
To delete a student learning preference record, click the Effective Date link of the student record you want to delete, and then Delete > Confirm Delete.
Enter information as needed:
Field Description Effective Date
Enter the date the record becomes effective.
Learning Preferences
Indicate the method by which the student prefers to learn.
Note: Drop-down list populated using the Learning Preferences Code Set.
Requested Timeframe
Indicate the time period the learning preferences are effective:
- Select Code (NULL default)
- (1) Start of School
- (2) 2nd Six weeks
- (3) 3rd Six Weeks
- (4) 4th Six Weeks
- (5) 5th Six Weeks
- (6) 6th Six Weeks
- (Q1) 1st Quarter
- (Q2) 2nd Quarter
- (Q3) 3rd Quarter
- (Q4) 4th Quarter
- (T1) 1st Trimester
- (T2) 2nd Trimester
- (T3) 3rd Trimester
- (S1) 1st Semester
- (S2) 2nd Semester
- (OT) Other (added 07/27/20)
When Other is selected, specify other requested timeframe in the Comment field.
Requesting Parent/Guardian
Enter the name of the guardian making this request.
Internet in Residence
Indicate whether or not the internet is available in the residence:
- Select Code (NULL default)
- (1) Yes - Internet Access In Residence
- (2) No - Not Available No - Not Available
- (3) No - Not Affordable
- (4) No - Other
Internet Access
Indicate the type of internet access in the residence:
- (1) Residential Broadband (DSL, Cable, Fiber)
- (2) Cellular Network
- (3) School Provided HotSpot
- (4) Satellite
- (5) Dial-up
- (6) Other
- (7) None
Internet Performance
Indicate how the internet performs in the residence:
- (1) Yes - No issues
- (2) Yes - But not consistent
- (3) No
Device Access
Indicate is the student has access to an internet-capable device:
- (1) Personal - Dedicated (one person per machine)
- (2) Personal - Shared (sharing among others in household)
- (3) School Provided - Dedicated
- (4) School Provided - Shared
- (5) None
Device Type
If the student has access to a device, indicate the type of device the student has:
- (1) Desktop/Laptop
- (2) Tablet
- (3) Chromebook
- (4) SmartPhone
- (5) Other
Device Serial Number
Enter the serial number of the device, if provided by the school.
Paper Learning Packets
Indicate how the student will receive learning packets:
- (M) Mail Home
- (P) Pick Up
Comment
Enter any additional comments.
Click Submit.
Enter Student Learning Preferences for Multiple Students
Student records can be manually entered or mass imported into the new S_STU_LEARNINGPREF_C child table using Data Import Manager. To import, begin by exporting the Student DCID and basic identifying fields from the Students table, then add the Student Learning Preferences columns. If a student subsequently needs to change instructional models, enter or import a new record with a new Effective Date.
Export Students
- From the start page within the PowerSchool SIS Admin portal, choose Importing & Exporting > Data Export Manager.
- Choose Database Extensions as the Category.
- Choose S_STU_LEARNINGPREF_C from the Export From drop-down list.
- Select the following columns to export:
StudentsDCID
DeviceAccess
DeviceSN
DeviceType
EffectiveDate
InternetAccess
InternetInResidence
InternetPerformance
LearningPrefComments
LearningPreference
PaperLearningPackets
RequestedTime
RequestingParentGuardian
Click Next.
- Enter the Export File Name.
- Choose Comma as the Field Delimiter.
- Choose UTF-8 as the Character Set.
Click Next.
Click Export.
Save and/or download the export file to your desktop.
Update File
Open the export file, populate information as needed, and save.
Import File
- From the start page within the PowerSchool SIS Amin portal, choose Importing & Exporting > Data Import Manager.
In the Select Source and Target section:
- Enter the name of or choose the file you want to import.
- Import Into into S_STU_LEARNINGPREF_C.
- Choose Comma as the Field Delimiter.
- Choose Unicode as the Character Set.
Click Next.
Click Next.
Click Import.