Calendar

On this page:

Use Calendar Setup to view, edit, or set up your school's calendar for the current academic year. At the top of the page, the system displays the month you are currently viewing and the six months before and after it. While your school calendar displays information regarding when school is in session for users, the system uses the calendar and the prerequisites you define to calculate your school's ADA/ADM statistics that you report to your state.

Prerequisites

• Set up years and terms.
• Set up periods and days, either when setting up years and terms or by committing a master schedule.
• Set up attendance conversions.
• Set up bell schedules.

Set Up Calendar

Before the start of a school year, define each field for each date in that year. During the school year, you might need to edit or update your school's calendar. For example, at the beginning of the year, assume you define a normal bell schedule for January 5. On that date, a snowstorm causes a two-hour delay and students are not able to make it to their first two periods. You can change the bell schedule and membership value you originally defined for the date and enter a note to explain the circumstances. By changing the bell schedule for that day, you can either remove the first two periods from that day or shorten all the periods for the day.

1. On the start page, choose School under Setup in the main menu. 
2. Under Calendaring, click Calendar Setup. 
3. Click a month to view its calendar. For example, click 3/15 to view the calendar for March of 2015.

4. Use the following table to enter information in the fields:

   Field	Description
   Date	Each day of the month appears, including weekends.
   Cycle Day	Choose the cycle day for the specific date from the pop-up menu.
   Bell Schedule	Choose the bell schedule you want to assign to this date from the pop-up menu.
   School In-Session	If your school does not use tracks and all students attend school on the same dates, select the checkbox to indicate that school is in session for all students on this date. Note: When editing, the total of in-session days appears at the top of the page.
   Membership Value	Enter the attendance value students receive if they are present in school on this date.
   Tracks In-Session	If your school uses multiple student tracks, select the checkboxes for the tracks for which school is in session on this date. Note: If your school uses tracks, determine which students are on Track A and which students are on Tracks B, C, D, E, and F. These track names are standard and appear only on the Calendar Setup page.
   Type	Choose the appropriate membership type as defined in the district setup. For example, Holiday.
   Note	Enter any comments to describe the schedule on this date, such as Spring Break.

5. Repeat the previous step for each date needing schedule definition.
6. Click Submit. 

Edit a Calendar

1. On the start page, choose School under Setup in the main menu. 
2. Under Calendaring, click Calendar Setup. 
3. Click a month to view its calendar. For example, click 1/03 to view the calendar for January of 2003.
4. Edit information as needed. For field descriptions, see Set Up a Calendar.
5. Repeat the previous step for each date that needs editing.
6. Click Submit.

Verify the Number of School Days in a Term

1. On the start page, choose School under Setup in the main menu. 
2. Under Calendaring, click Calendar Setup.
3. Click a month to view its calendar. For example, click 1/03 to view the calendar for January of 2003.
4. Click Verify # of school days in the current term.

Display Days not in Session in Mobile Apps

Display days not in session in the Parent and Student Mobile apps.

1. On the start page, choose School under Setup in the main menu. 
2. Under Calendaring, click Calendar Setup.
3. Click a month to view its calendar. For example, click 1/03 to view the calendar for January of 2003.
4. Deselect the In Sess checkbox for the applicable day or days.
5. Select a type from the Type pop-up menu.
6. Enter further information in the Note field, if applicable. 
7. Click Submit. 
   Note: In order for Not in Session days to appear in the Parent and Student Mobile apps, a Type must be selected, and the In Sess checkbox must be deselected. It is also a good idea to add a descriptive note to the day to let parents and students know why school is not in session.

Set Up Bell Schedules

Set up bell schedules to correlate periods with the times that the periods meet and to determine which periods are taught on which calendar days. When setting up your school calendar, you can associate different bell schedules to different days of the year. For example, set up a bell schedule called Assembly, where each period meets for a shorter amount of time to accommodate a school event that day.

You must first set up attendance conversions to properly calculate attendance. For more information, see Attendance Conversions.

Note: Do not set up bell schedules until after you commit your master schedule. If you set up bell schedules and then re-commit a master schedule, the bell schedules lose their references to the schedule periods. Without this reference, you cannot take attendance. For more information about committing your master schedule, see When to Commit the Master Schedule.

1. On the start page, choose School under Setup in the main menu.
2. Under Calendaring, click Bell Schedules.
3. Click New. 

4. Enter a name for the bell schedule. For example, enter H or Half for half-day schedules.

5. Choose the attendance conversion from the pop-up menu. For more information, see Attendance Conversions. The number of periods in the attendance conversion must not exceed the number of periods in the bell schedule.
6. Click Submit. 

Edit Bell Schedules

1. On the start page, choose School under Setup in the main menu. 
2. Under Calendaring, click Bell Schedules.
3. Click the name of the bell schedule you want to edit. 
4. Edit the information as needed. For field descriptions, see Set Up Bell Schedules.
5. Click Submit. 

Delete Bell Schedules

1. On the start page, choose School under Setup in the main menu. 
2. Under Calendaring, click Bell Schedules.
3. Click the name of the bell schedule you want to delete. 
4. Click Delete.
5. Click Confirm Delete.

Set Up Bell Schedule Items

Bell schedule items indicate the start and end times for each period, which can be used to calculate daily attendance and average daily attendance. All periods used for scheduling purposes must have an associated bell schedule.

1. On the start page, choose School under Setup in the main menu.
2. Under Calendaring, click Bell Schedules. 

3. Click Edit Schedule next to the bell schedule you are working with. 

4. Click New. 

5. Use the following table to edit information in the fields:

   Field	Description
   Period	Choose the period from the pop-up menu.
   Start Time	Enter a start time for the period. Indicate if it is AM or PM.
   End Time	Enter a finish time for the period. Indicate if it is AM or PM.
   Counts for ADA	Select the checkbox to count this bell schedule item in average daily attendance calculations.
   Day Part	Indicate the portion of the day Average Daily Attendance (ADA) is to be calculated by choosing one of the following from the pop-up menu: Blank – Counts only toward full day ADA. AM – Counts toward full day and AM ADA. PM – Counts toward full day and PM ADA. Note: This field only appears if Day Part Attendance is enabled.
   Use For Daily Attendance	Select the checkbox to use daily attendance for this bell schedule item. If you select the checkbox, enter the start and end times that will be used to calculate daily attendance.

6. Click Submit. 

View Bell Schedule Items

1. On the start page, choose School under Setup in the main menu. 
2. Under Calendaring, click Bell Schedules. Note: Day Part only appears if Day Part Attendance is enabled. For more information, see the State and Provincial Reporting Day Part Attendance Setup Guide.

Edit Bell Schedule Items

1. On the start page, choose School under Setup in the main menu.
2. Under Calendaring, click Bell Schedules. 

3. Click Edit Schedule next to the bell schedule you are working with. 

4. Click the period number for the bell schedule item you want to edit.
5. Edit the information as needed. For field descriptions, see Set Up Bell Schedule Items.

6. Click Submit.

Delete Bell Schedule Items

1. On the start page, choose School under Setup in the main menu. 
2. Under Calendaring, click Bell Schedules.

3. Click Edit Schedule next to the bell schedule you are working with. 

4. Click the period number for the bell schedule item you want to delete. 
5. Click Delete.
6. Click Confirm Delete.