Automated Calendar Setup

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The Automated Calendar Setup tool can be used in combination with Calendar Setup to set up or edit your school's calendar for the current academic year. The Automated Calendar Setup tool simplifies the calendar setup process by providing you with a quick and easy way to perform the following functions for a specified date range:

• Set In-Session Flags
• Set Cycle Days Pattern
• Set Bell Schedule Value
• Set Membership Value
• Set Membership Type
• Set Note
• Clean Up Not-In-Session Days

Prerequisites

• Set up years and terms.
• Set up periods and days, either when setting up years and terms or by committing a master schedule.
• Set up attendance conversions.
• Set up bell schedules.
• Set up holidays and vacations on your school's calendar for the current academic year.

Use Automated Calendar Setup (Simple Mode)

1. On the start page, choose School under Setup in the main menu. 
2. Under Calendaring, click Automated Calendar Setup. 
3. Enter the first date of the date range you want to apply updates to using the format specific to your locale. The date entered must fall within the selected school year term, must be today or later, and be before or equal to the last date to be changed.
4. Enter the last date of the date range you want to apply updates to using the format specific to your locale. The date entered must be later than today and fall within the selected school year term.
5. In the Setup Mode section, select the Simple option.

6. Use the following table to enter information in the Weekdays Setup section:
   Note: All calendar fields, including those left blank, will overwrite existing data between the start and end dates specified above.

   Field	Description
   Day of the Week	Each day of the week appears, including weekends.
   Cycle Day	Choose the cycle day for the specific date from the pop-up menu.
   Bell Schedule	Choose the bell schedule you want to assign to this date from the pop-up menu.
   School In-Session	If your school does not use tracks and all students attend school on the same dates, select the checkbox to indicate that school is in session for all students on this date. Note: When editing, the total of in-session days appears at the top of the page.
   Membership Value	Enter the attendance value students receive if they are present in school on this date.
   Tracks In-Session	If your school uses multiple student tracks, select the checkboxes for the tracks for which school is in session on this date. Note: If your school uses tracks, determine which students are on Track A and which students are on Tracks B, C, D, E, and F. These track names are standard and appear only on the Calendar Setup page.
   Type	Choose the appropriate membership type as defined in the district setup. For example, Holiday.
   Note	Enter any comments to describe the schedule on this date, such as Spring Break.

7. Click Submit. 

Use Automated Calendar Setup (Advanced Mode)

1. On the start page, choose School under Setup in the main menu.
2. Under Calendaring, click Automated Calendar Setup.
3. Enter the first date of the date range you want to apply updates to using the format specific to your locale. The date entered must fall within the selected school year term, must be today or later, and be before or equal to the last date to be changed.
4. Enter the last date of the date range you want to apply updates to using the format specific to your locale. The date entered must be later than today and fall within the selected school year term.
5. In the Setup Mode section, select the Advanced option.

6. Use the following table to enter information in the Days of Week to Change section:

   Field	Description
   Days of Week to Change	Indicate the days of the week you want to update by selecting the appropriate checkboxes: Monday Tuesday Wednesday Thursday Friday Saturday Sunday

7. Use the following table to enter information in the Set School and Track In-Session Flags section:

   Field	Description
   Set School and Track In-Session Flags	Select the checkbox to set which tracks are in-session for a particular range/pattern of days.
   [Set In-Session Flags]	For each days of the week you want to set, select the appropriate flag from the pop-up menu: [Blank] Leave As-Is In-Session Not-In-Session Note: To reset the calendar to its "out of the box" state, set the date range to the entire school year, set the days to change to Monday through Friday, and set all tracks and the master in-session flags to In-Session.

8. Use the following table to enter information in the Set Cycle Days Pattern section:

   Field	Description
   Set Cycle Days Pattern	Select the checkbox to set the cycle days pattern for all in-session days within the specified date range.
   Follow Pattern	Indicate the cycle days pattern you want to follow by choosing the appropriate cycle days from the applicable pop-up menus.
   Reset Day Pattern Every	Indicate the day of the week you want to reset the cycle days pattern by selecting the appropriate checkbox: Monday Tuesday Wednesday Thursday Friday Saturday Sunday
   Suspend Day Pattern for Days	Indicate the days of the week you want to suspend the cycle days pattern by selecting the appropriate checkboxes: Monday Tuesday Wednesday Thursday Friday Saturday Sunday
   Handle Not-In-Session Days as	Indicate how you want to handle not-in-session days by selecting one of the following options: Select Ignore to continue the cycle days pattern on not-in-session days. Select Pass Over to suspend the cycle days pattern on not-in-session days and resume the pattern on the next in-session day. Select Reset to restart the cycle days pattern after not-in-session days.

9. Use the following table to enter information in the Set Bell Schedule Value section:

   Field	Description
   Set Bell Schedule Value	Select the checkbox to set the bell schedule value for all in-session days within the specified date range.
   Adjust Which Bell Schedules	Select one of the following options: Empty to update empty bell schedules to a new bell schedule value. All to update all bell schedules to a new bell schedule value.
   Set Value to	Choose the new bell schedule value from the pop-up menu.

10. Use the following table to enter information in the Set Membership Value section:

    Field	Description
    Set Membership Value	Select the checkbox to set the membership value for all in-session days within the specified date range.
    Set Value to	Enter the new membership value (attendance value students receive if they are present in school).

11. Use the following table to enter information in the Set Membership Type section:

    Field	Description
    Set Membership Type	Select the checkbox to set the membership type for all in-session days within the specified date range.
    Set Value to	Select the new membership type from the pop-up menu.

12. Use the following table to enter information in the Set Note section:

    Field	Description
    Set Note	Select the checkbox to enter a note regarding all in-session days within the specified date range.
    Set Value to	Enter the note.

13. Use the following table to enter information in the Clean Up Not-In-Session Days section:

    Field	Description
    Clean Up Not-In-Session Days	Select the checkbox to perform the following basic cleanup of not-in-session days, such as holidays or weekends, within the specified date range: Cycle Day will be reset to blank. Bell Schedule will be reset to blank. All A-F Track In-Session flags will be cleared (not in-session). Membership Value will be set to 0.0. Membership Type will be reset to blank. Note will be reset to blank.

14. Click Submit.