Attendance code categories are used to group attendance codes by classification, beyond Present or Absent, for reporting and searching purposes. Use the Attendance Code Categories page to view, add, delete, or edit the attendance code categories used at your school.
Note that attendance code categories are the one exception to year-specific data. Attendance code categories are a constant and should not be deleted from any year that uses them.
Tardy and Excused attendance code categories are set up by default and should not be deleted. In order for an attendance code to count as tardy, the attendance code must be associated to the attendance code category of Tardy. In order for an attendance code to count as excused, the attendance code must be associated to the attendance code category of Excused. Similarly, if you create other attendance code categories, in order for an attendance code to count as the attendance code category, the attendance code must be associated to that attendance code category.
Note: Attendance code categories are not used to group attendance codes by Present or Absent. All attendance codes are categorized as Present or Absent when creating the attendance code via the Attendance Code page.
After creating attendance code categories, proceed to creating attendance codes. Attendance must be set up completely before taking attendance in PowerSchool.
Work with Attendance Code Categories
You can create as many categories as needed. Tardy and Excused are available by default.
- On the start page, choose School under Setup in the main menu.
- Under Attendance, click Attendance Code Categories.
To add an attendance code category:
- Click New.
Enter the name, code (this value is used in various data access tags, such as ^(per.att)), description, and sort order for display.
- Click Submit.
- To edit an attendance code category:
- Click the code of the attendance code category you want to edit.
- Edit the information as needed.
- Click Submit.
- To delete an attendance code category:
Note: When deleting an attendance code category, other users and student records may be directly impacted. Deleting an attendance code category is not recommended unless the attendance code category was created in error. If the attendance code category is already in use, it cannot be deleted.
- Click the code of the attendance code category you want to delete.
- Click Delete.
- Click Confirm Delete.