Enrollment 22.9.0.0

PowerSchool Enrollment version 22.9.0.0 is available as of 9/16/2022.

New Feature

Feature

Description

Seat Acceptance Deadlines

The Seat Acceptance Deadlines feature is a new School Choice (lottery) feature that sets a deadline date for parents to either accept or decline a seated choice for their student. Once the deadline has passed, if the parent has not chosen to accept or decline the seat, the record is automatically declined. This allows administrators to have the deadline set by and enforced by the product, removing the burden placed on them to keep track of deadlines outside of Enrollment.

The Seat Acceptance Deadline feature sets deadlines on a choice-by-choice basis. The deadline itself is set based on the date the result is communicated to the parent, using either the Results Available Email Template, the Results Updated Email Template, or the Seated Letter template, and a preset deadline timeframe. This timeframe is a customizable integer that can be configured by PowerSchool Support.

The Seat Acceptance Deadline feature allows for Seat Acceptance Reminder Emails to be automatically sent out to parents periodically. The reminder notification days can be customized for the lottery by PowerSchool Support.

Once a set deadline has passed for a choice, that seat is automatically declined and the student’s record is moved to either the Waitlist or Removed List, based on the Seat Acceptance Deadline configuration.

Upcoming deadlines can be displayed in a new section on the School Choice workspace main landing page. If a choice has a deadline date that occurs within the configured timeframe, its Seating Unit will be accessible from this section.

To enable the Seat Acceptance Deadline feature, your School Choice Lottery must also have the Seat Acceptance and Result Notification & Decision Response features enabled.

Configuration for the Seat Acceptance Deadline feature must be completed by PowerSchool Enrollment Support.

Enhancements

Product Area	Description
Audit History in Seating Unit Detail Page	Audit log history for individual records in the School Choice Workspace can now be reviewed via the Magnifying Glass icon for that record in the Seating Unit Detail page.
Audit History in Students Views	Audit log history for individual records in the School Choice Workspace can now be reviewed via the Magnifying Glass icon for that record in the Students views.
eSchoolPLUS Document Attach Naming Conventions	Documents sent to eSchoolPLUS via API delivery can have custom naming conventions assigned per document field. These names can be standard text sent for all files and student records or can utilize data from other form fields to create a custom name for individual files and student records. Naming conventions can be used for both Automatic and Manual document matching. Document naming conventions must be configured by PowerSchool Enrollment Support.
PowerSchool SIS Document Attach Naming Conventions	Documents sent to PowerSchool SIS via API delivery can have custom naming conventions assigned per document field. These names can be standard text sent for all files and student records or can utilize data from other form fields to create a custom name for individual files and student records. Naming conventions can be used for both Automatic and Manual document matching. Document naming conventions must be configured by PowerSchool Enrollment Support.
School Choice Workspace Students Export Improvements	Column names for the Students Export in the School Choice Workspace now include the full Seating Unit level name as well as text indicating which level and list is being referenced. These columns will only display if they are appropriate for the Seating Unit, meaning Level 2 and Level 3 columns will only display in the file if they are present in the Workspace. Additionally, a new column was added after the Seated Number column for the record’s Seated Status. The column indicates the current status of the student’s choice, either Pending Eligibility, Offered, or Accepted.

Resolved Issues

Product Area	Description
Admin – Edit Appointment Event	Editing the name of an existing event in the Appointment Manager replaced spaces between names with underscores (“_”). This issue was resolved.
Admin – File Delivery	When attempting to deliver a record using File Delivery, the admin was unable to edit record fields containing a period (“.”) in the field name. This issue was resolved.
Admin – Google Tag Manager	Google Tag Manager tags were not activated because the script was incorrectly placed within DIV tags. To fix this, the script was moved to the bottom of the BODY section, directly above the closing </body> tag, outside of the HEAD section.
Admin – Google Tag Manager – Parent Portal Tracking	Google Tag Manager information was not being tracked for the following family portal pages: Sign In, Create Account, Direct Action, Snap Options, Start New, Date of Birth Authentication, Dashboard, Account Profile, Account Security, and Account Students. This issue was resolved.
Admin – Lookup List Localization	Lookup lists using localization resulted in issues when the dollar sign (“$”) was used followed by 1, 2, or 3. This issue was resolved.
Admin – Missing Recommendation After Cancellation	The recommendation present in the Recommendation workspace was deleted if a parent canceled a recommendation request. This issue was resolved.
Admin – Non-US Address Validation	The Address Verification feature deemed some valid, non-US addresses invalid. This issue was resolved.
Admin – Rules Associated with Recurring Email	When configuring a recurring email, admins must choose a rule to identify which records to send the email to. After a rule was associated with an email, an error message displayed, preventing admins from saving any changes to the rule. This issue was resolved.
Admin – Save or Create Views	If a Create or Save operation was performed on an existing view, it resulted in an error. This was due to referencing a view that did not exist in the delivery target. This issue was resolved.
Admin – School Choice – Results Page Content	An error was displayed when attempting to add or update the Results Page content in the Result Notification & Decision Response section of the School Choice Configuration page. This issue was resolved.
Admin – School Choice Communication Templates	The Multiple Recipients option was incorrectly displayed under School Choice Communication Template. This issue was resolved.
Admin – School Choice Student Export – Acceptance Status	The Acceptance Status column (PROP:AcceptanceStatus) was empty in the School Choice Student Export. This issue was resolved.
Admin – School Choice Workspace Filter	School Choice workspace filters were not applied correctly. As a result, users were able to see grades they did not have permission to see. This issue was resolved.
Admin – Self-Service Form Editing	Self-service form editing allows users to define Show-if logic on a form page using the Gear (Settings) icon. However, clicking the Done button erased the Show-if logic. This issue was resolved.
Admin – Self Service Form Editing – Translations	Translations in self-service form editing reset back to the first page after an autosave, even if the user was on the next page. This issue was resolved.
Admin – SIS Data Delivery – Protective Checks Errors	A Protective Checks error was displayed when delivering new student records using the Deliver All option. This issue was resolved.
Admin – Student Record Duplication Upon Delivery	Duplicate student records were created in the SIS for unknown reasons. A fix was added to eliminate the possibility of record duplication due to double-clicking a delivery option.
Admin – Submission Workspace Matching Issue with Calculated Fields	Calculated fields were not updated automatically after Submission Workspace matching. This issue was resolved.
Parent – Account Login Spanish Misspellings	Corrected misspellings in the Spanish version of the Login/Create Account page of Parent Portal.
Parent – eSchoolPlus SIS Parent SSO	Account details were not matched for a particular parent after using eSchoolPlus API Single Sign-On to log in to their account. This issue was resolved.
Parent – Inaccessible Appointment Event Link	Loading a specific appointment event for parents was unreasonably slow due to a large number of slots created. This issue was resolved.
Parent – Non-US Address Validation	The School Locator and On-Form Address Validation features deemed some valid, non-US addresses invalid. This issue was resolved.
Parent – Private Form Access	Parents were not able to access a private form if the solution short name contained a plus (“+”) character. This issue was resolved.
Parent – PS SIS Parent SSO	Account details were not matched for a particular parent after using PowerSchool SIS Single Sign-On to log in to their account. This issue was resolved.
Parent – Recommendation Request	Parents were not able to submit a recommendation request if the requested email contained dashes at the beginning or end. This issue was resolved.
Parent – Recommendation Request Cancellation	HTML used for some fields in a recommendation request displayed as code instead of original text when a parent canceled a request. This issue was resolved.
Parent – School Choice Email Formatting	Parents with an email associated with Gmail were not able to see table formatting within School Choice emails. This issue was resolved.
Teacher or Recommender – Document Fields Upload	While filling out the Recommendation form, teachers or recommenders were not able to see that a document was uploaded in the relevant document field even after a successful upload. This issue was resolved.