Employee Assignment Comparison Report
What does this report show me?
The Employee Assignment Comparison Report in Allovue is a specialized report used by school districts and educational organizations to compare how employees (such as teachers, staff, and administrators) are assigned across different schools, departments, or budget codes. This report enables administrators and finance officers to analyze staffing allocations, identify discrepancies, and ensure that personnel assignments align with district policies, staffing formulas, and funding sources.
Key Purposes and Features:
Comparison Across Time or Budgets: The report typically allows users to compare employee assignments between two different periods (such as current year vs. prior year) or between planned and actual staffing.
Staffing Analysis: It provides insights into changes in staff positions, FTE (full-time equivalent) counts, and costs associated with each assignment.
Budget Alignment: Helps verify that employee assignments are properly coded to the correct budget lines or funding sources.
Equity and Compliance: Assists in ensuring equitable distribution of staff and compliance with staffing guidelines or contractual obligations.
Data Drilldown: Users can usually drill down into the specifics of assignments by employee, location, job title, or funding source.
In Allovue, the Employee Assignment Comparison Report is designed to integrate with your district's HR and financial data, enabling school business officials and administrators to manage staffing resources efficiently and transparently.
Access Employee Assignment Comparison Report in Budget:
In Allovue, select Budget.
From the All Budgets or Single Budgets tab, select Reporting.
Select Employee Assignment Comparison Report.
Select Export Data.
A copy of the report will be emailed to the email address associated with your account. In the email, select the report name to download a copy to your device.
Fields in Employee Comparison Report
Field | Description |
|---|---|
Employee Name / ID | Identifies the staff member. |
Position / Job Title | Role or title of the employee (e.g., Teacher, Principal, Paraprofessional). |
FTE (Full-Time Equivalent) | Indicates the fraction of a full-time position the assignment represents (e.g., 1.0 for full-time, 0.5 for half-time). |
Assignment Location / School | The building, school, or department to which the employee is assigned. |
Account Code / Budget Code | The financial code or string indicating how the assignment is funded. |
Fund / Program / Function / Object / Location (General Ledger Segments) | Components of the accounting code, often broken out for detailed reporting. |
Assignment Start/End Date | When the assignment began or ended (if available). |
Salary / Compensation Amount | The cost associated with the assignment. |
Funding Source | Identifies if the position is paid from general funds, grants, Title I, etc. |
Comparison Fields (Prior vs. Current) | Columns showing values from two different periods for side-by-side comparison (e.g., FTE last year vs. this year, salary last year vs. this year). |
Variance / Change Columns | Difference between the two comparison periods (e.g., delta in FTE, change in cost). |
Notes or Comments | Optional field for any remarks or explanations about the assignment. |