Account History (Report)

What does this report show me?

A breakdown of the dollars spent, at the account level and by Segment, for each account for the planning year and any prior Fiscal Years. If users opt to round their export, we will provide users with rounded amounts, as well as actual dollar amounts, for each year.

Purpose

The Account History report allows users to review all planned, budgeted, and spent expenses, per account (or per grouping), for both current and prior fiscal years.
It is designed to help districts and organizations track financial activity over time, down to the account or segment level.

Key Features

Multi-Year Data: Shows planned amounts for the current fiscal year and budgeted/spent values for previous years.
Flexible Grouping: You can group the report by Account Code (default) or by any segment type defined by your organization (such as Fund, Location, Object, Program, Project, etc.).
Dynamic Columns: The columns adapt to your grouping choice and available fiscal years, including segment columns, planned vs. actuals, and historical budgets.
Filtering and Sorting: Offers options to filter by various attributes (like only accounts with amounts) and sort by different columns.
Paging and Exporting: Supports pagination for large data sets and allows exporting the results for further analysis.

Access Account History Report in Budget:

In Allovue, select Budget.
From the All Budgets or Single Budgets tab, select Reporting.
Select Account History.
Select Export Data.
A copy of the report will be emailed to the email address associated with your account. In the email, select the report name to download a copy to your device.

Exports will maintain any filters that are selected in the application.
If the All Budgets Tab is selected, the report will surface all organizations within your account.
If the Single Budgets Tab is selected, the report will surface data that matches the selected organization’s Budget scope.

Report Fields

Field	Details
Account Code	The unique code identifying each financial account. When not grouped by a segment, each row represents one account.
Segments	Varies by district account set up. Examples can include: Fund: The fund to which the account belongs. Locations: The school, department, or site. Objects:The object or category of expense (e.g., Salaries, Supplies). Functions: The purpose or classification of an expense.
FY 20XX Planned	The amount planned (budgeted) for the account in the planning scenario’s fiscal year. This represents the proposed or approved budget for that year.
FY 20XX Budget	The amount budgeted from the account for the current fiscal year. These dollar amounts may vary as spending occurs throughout the fiscal year.