Monthly Student Attendance Report
Use the Monthly Student Attendance report to display attendance per student per day, including holidays. This report displays the days the student was not enrolled, absent, or in attendance. The days in session and carry forward, gains, losses, and ending enrollment appear at the end of the report.
By default, the codes and values included in the report represent full days of absences and attendance, even if the school is set up with attendance conversions that count partial absences and attendance. When attendance is calculated using the Attendance Conversions (on the Attendance Conversions page), it is possible to get an attendance value of, for example, 1.5 for a 2-day period, meaning they were absent half a day in those two-day periods. But the Monthly Student Attendance report does not report a 1.5 attendance. It reports 2 full days of attendance and 0 absences. It does not count half-day absences.
To include codes and values for partial day absences and attendance, select the Include Partial Attendance checkbox before submitting.
The report adjusts to reflect Clock In/Clock Out values if used when recording attendance.
Run the Monthly Student Attendance Report
Navigate to the System Reports page.
Select Monthly Student Attendance. The Monthly Student Attendance Report page appears. The upper portion of the page displays the report's name, version number, description, and comments.
Use the following table to enter information in the fields:
Field | Description |
|---|---|
Attendance Mode | Select one of the attendance recording methods for which you want to run this report.
For more information about attendance modes, refer to Attendance Tracking Modes. Menu options appear based on your attendance setup configuration. For the Use Default menu option to appear, FTEs must be set up, and the “Use default settings” checkbox on the Attendance Preferences page must be selected. For the Daily or Meeting menu options to appear, the Daily or Meeting checkboxes on the Attendance Preferences page must be selected. |
Attendance Conversion | Select the method by which attendance is calculated for which you want to run this report. Menu options appear based on the Attendance Mode selected.
For more information about attendance conversions, refer to Attendance Tracking Modes. |
Students to Include | Indicate which students you want to run the report for by selecting one of the following options:
|
Grades | Select the checkboxes of the grade levels you want to scan. Doing so takes the selection of students selected in the “Students to Include” section and narrows the selection to include only those students having the same grade level as those selected. Alternatively, leave all the checkboxes blank to scan all grade levels. Doing so includes all of the students selected in the “Students to Include” selection. |
Reporting Segment or Begin Date and Ending Date | Select which date range to use for this report:
The date entered must fall within the selected school year term. |
Processing Options | Select a time to run the report:
After submitting this report, it will be processed in the report queue. In the header, click the Report Queue button. The Report Queue - My Jobs page displays all your reports. |
Specific Date/Time | If you selected the On Specific Date/Time processing option, enter the date to scan using the format mm/dd/yyyy or mm-dd-yyyy. If you do not use this format, an alert appears. If you submit the date with an incorrect format, the date field is submitted as a blank entry. Indicate the hour and minute. |
Data to be filled | In this section, select the checkbox next to the following filter fields to save the settings as defaults. From the pop-up menu, choose Set All to select all checkboxes and Reset All to remove all checkboxes next to the following fields. |
Include Student Number | Select the checkbox to include the student numbers on the report. |
Include Partial Attendance | By default, the codes and values included in the report represent full-day absences and attendance, even if the school is set up with attendance conversions that count partial absences and attendance. To include codes and values for partial day absences and attendance, select the Include Partial Attendance checkbox before submitting. |
The report will break to a new page for each | Indicate how you want page breaks to be applied. Do not run this report for reporting segments if segments are longer than 20 school days. Also, you must have the Reporting Segments option selected above when using this option. |
Click Submit. The report results are displayed based on the parameters you selected. Depending on your specifications, this could take several minutes.
Print the report from your Web browser or save it to another application. For more information, refer to Report Formatting.