Student Attendance Audit Report

Use the Student Attendance Audit report to generate a roster detailing attendance by day and the average daily attendance and average daily membership by date range.

The report adjusts to reflect Clock In/Clock Out values if used when recording attendance.

Run the Student Attendance Audit Report

1. Navigate to the System Reports page.
2. Select Student Attendance Audit.

3. Use the following table to enter information in the fields:

   Field	Description
   Attendance Mode	Select one the attendance recording methods for which you want to run this report. Use Default: searches for and displays report output based on FTE. By default, this menu option is selected. If your school uses more than one FTE to differentiate students, such as full time and part time, and you want to run the report for those sets of students, the only way to effectively run these groupings with different modes and conversion items is to use the default. Daily: searches for and displays report output by day. Meeting: searches for and displays report output by period. For more information about attendance modes, refer to Attendance Tracking Modes. Menu options appear based on your attendance setup configuration. For the Use Default menu option to appear, FTEs must be set up and the “Use default settings” checkbox on the Attendance Preferences page must be selected. For the Daily or Meeting menu options to appear, the Daily or Meeting checkboxes on the Attendance Preferences page must be selected.
   Attendance Conversion	Select the method by which attendance is calculated for which you want to run this report. Menu options appear based on the Attendance Mode selected. If the Attendance Mode of Use Defaults was selected, Use Defaults appears by default. There are no other menu options to choose from. If the Attendance Mode of Daily was selected, choose either Code to Day, Percent Time to Day, or Time to Day. If the Attendance Mode of Meeting was selected, choose Percent Period to Day, Percent Time to Day, Period to Day, or Time to Day. For more information about attendance conversions, refer to Attendance Conversions.
   Students to Include	Indicate which students you want to run the report for by selecting one of the following options: The selected students only to run the report for students in the current selection enrolled in the specified date range. All students to run the report for all students in the current school enrolled in the specified date range.
   Grades	Select the checkboxes of the grade levels you want to scan. Doing so takes the selection of students selected in the “Students to Include” section and narrows the selection to include only those students having the same grade level as those selected. Alternatively, leave all the checkboxes blank to scan all grade levels. Doing so includes all of the students selected in the “Students to Include” selection.
   Reporting Segment or Begin Date and Ending Date	Select which date range to use for this report: Reporting Segment: Choose a reporting segment from the pop-up menu. For more information about reporting segments, refer to Reporting Segments. Begin Date and Ending Date: Specify a date range in the blank fields using the format mm/dd/yyyy or mm-dd-yyyy. If you do not use this format, an alert appears. If you submit the date with an incorrect format, the date field is submitted as a blank entry. The date entered must fall within the selected school year term.
   Processing Options	Select a time to run the report: In Background Now to execute the report immediately in the background. ASAP to execute the report in the order it is received in the Report Queue. At Night to execute the report during the next evening. On Weekend to execute the report during the next weekend. On Specific Date/Time to execute the report on the date and time specified in the Specific Date/Time fields. After submitting this report, it will be processed in the report queue. In the header, click the Report Queue button. The Report Queue - My Jobs page displays all your reports.
   Specific Date/Time	If you selected the On Specific Date/Time processing option, enter the date to scan using the format mm/dd/yyyy or mm-dd-yyyy. If you do not use this format, an alert appears. If you submit the date with an incorrect format, the date field is submitted as a blank entry. Indicate the hour and minute.
   Data to be Filled	In this section, select the checkbox next to the following filter fields to save the settings as defaults. Choose Set All to select all checkboxes and Reset All to remove all checkboxes next to the following fields.
   Include Student Number	Select the checkbox to include the student numbers on the report.

4. Click Submit. The report results display based on the parameters you selected. Depending on your specifications, this could take several minutes. The following information appears in the output file:

   Column Name	Description
   Index	Counter indicating the number of records that appear in the report.
   Student Name	The name of the student.
   Student Number	The student's identification number.
   Day	A column for each day in the date range appears. Each day displays the student's attendance value for that day, a numeric value, usually from 0 to 1.
   ADA	Average daily attendance.
   ADM	Average daily membership
   Grand Total	The total attendance for each day for each student.

5. Print the report from your Web browser or save it to another application. For more information, refer to Report Formatting.