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Create an Object Report Template

Create an object report template to define the title of the report and other general settings such as margins, font, and font size. Then, create each object you want to include on the report. After you create all of the objects on the report and are satisfied with their placement, use the object report template to print the report.

  1. Navigate to the Object Reports page. This lists any object report templates created for your school.
  2. Click New.
  3. Use the following table to enter information in the fields:



    Title of this report

    Enter the title of the report.


    Choose one of the following tables for the report:

    • Students
    • Student Schedule
    • Staff
    • Log

    Selecting Log provides you access to the Log table from which you can select any field, including database extensions (legacy custom fields) that you want to include in the report. Each field you want to include in the log object report must be specified using the correct syntax to successfully display the data. The text that precedes the syntax (separated by a colon) can be modified (or deleted) based on your needs. For example, you could modify Name: ^([01]LastFirst) to appear as Student’s Last Name: ^([01]LastFirst).

    The following are Log table student fields you can use in the report:

    • Name: ^([01]LastFirst)
    • Grade: ^([01]Grade_Level)
    • SN: ^([01]Student_Number)
    • DOB: ^([01]DOB)
    • SSN: ^([01]SSN)
    • Ethnicity: ^([01]Ethnicity)
    • Mailing City: ^([01]Mailing_City)
    • Mailing Street: ^([01]Mailing_Street)
    • Mailing State: ^([01]Mailing_State)
    • Mailing Zip: ^([01]Mailing_Zip)
    • Alert Discipline: ^([01]Alert_Discipline)
    • State Student #: ^([01]State_StudentNumber)

    The following are Log table discipline fields you can use in the report:

    • Entry Author: ~(Entry_Author)
    • Entry Date: ~(Entry_Date)
    • Entry Time: ~(Entry_Time)
    • Title: ~(Subject)
    • Entry Text: ~(Entry)
    • Log Type ID: ~(logtypeid)
    • Subtype: ~(Subtype)
    • Category: ~(Category)
    • Consequence: ~(Consequence)
    • Incident Type: ~(Discipline_IncidentType)
    • Action Taken Detail: ~(Discipline_ActionTakenDetail)
    • Incident Type Category: ~(Discipline_IncidentTypeCategory)
    • Action Taken End Date: ~(Discipline_ActionTakenEndDate)
    • Incident Type Detail: ~(Discipline_IncidentTypeDetail)
    • Student Number: ~(Student_Number)
    • Administrator ID: ~(Discipline_AdministratorID)
    • Likely Injury Flag: ~(Discipline_LikelyInjuryFlag)
    • Alcohol Related Flag: ~(Discipline_AlcoholRelatedFlag)
    • Money Loss Value: ~(Discipline_MoneyLossValue)
    • Drug Related: ~(Discipline_DrugRelatedFlag)
    • Offender: ~(Discipline_Offender)
    • Drug Type Detail: ~(Discipline_DrugTypeDetail)
    • Police Involved: ~(Discipline_PoliceInvolvedFlag)
    • Duration Actual: ~(Discipline_DurationActual)
    • Reporter: ~(Discipline_Reporter)
    • Duration Assigned: ~(Discipline_DurationAssigned)
    • Reporter ID: ~(Discipline_ReporterID)
    • Duration Change: ~(Discipline_DurationChangeSource)
    • School Rules Vio Flag: ~(Discipline_SchoolRulesVioFlag)
    • Duration Notes: ~(Discipline_DurationNotes)
    • Sequence: ~(Discipline_Sequence)
    • Felony Flag: ~(Discipline_FelonyFlag)
    • Victim Type: ~(Discipline_VictimType)
    • Gang Related Flag: ~(Discipline_GangRelatedFlag)
    • Weapon Related: ~(Discipline_WeaponRelatedFlag)
    • Hate Crime: ~(Discipline_HateCrimeFlag)
    • Weapon Type: ~(Discipline_WeaponType)
    • Hearing Officer: ~(Discipline_HearingOfficerFlag)
    • Weapon Type Notes: ~(Discipline_WeaponTypeNotes)
    • Incident Context: ~(Discipline_IncidentContext)
    • Incident Date: ~(Discipline_IncidentDate)
    • Custom: ~(Custom)
    • Incident Location: ~(Discipline_IncidentLocation)
    • Action Date: ~(Discipline_ActionDate)
    • Incident Loc Detail: ~(Discipline_IncidentLocDetail)
    • Discipline Action: ~(Discipline_ActionTaken)

    Default font

    Choose the font in which you want the report to print.

    The report prints in this font unless you include an HTML tag to specify another font within an object of the report.

    Default font size

    Choose the size in which you want the text of the report to print.

    The report prints in this font size unless you include an HTML tag to specify a different font size within an object of the report.

    Default text line height

    Enter the default height of each line of text on the report. The line height determines the amount of space for each line of text in the object. Increasing the line height creates more space between each line of text.

    Page Size

    Choose the size of the paper on which you want to print this report. To enter a custom size, enter the horizontal and vertical page measurements in the Custom Size fields.

    Margins (inches)

    Enter the size, in inches, of the left, top, right, and bottom margins for this report.


    To indicate the paper orientation of this report, choose one of the following:

    • Vertical (portrait)
    • Horizontal (landscape)


    Edit the percentage to scale the object report. The lower the percentage, the smaller the form letter scales relative to the size of the page.

    This report available to

    Select one of the following options to determine who can use this report:

    • users at all schools on this PowerSchool system
    • only users at [the selected school]

    Teachers can print?

    If you want teachers to be able to print this report, select the checkbox. Otherwise, deselect the checkbox.

    Override Course Exclude Setting?

    Select the checkbox to override the setting on the Course Setup page to exclude courses from inclusion in reports.

  4. Click Submit to save the information. The report you created now appears on the Object Reports page.

    To create and format objects on this report, click the report name on the Object Reports page. From this page, create all of the objects you want to include on the report such as text, pictures, lines, boxes, transcript lists, and circles. To create an object, click the type of object you want to create. For more information, refer to Objects on an Object Report. After you create an object, indicate the following information for that object:
    • Number (sequence in which you created the object)
    • Label (name you entered for the object)
    • Object type (text, line, box, circle, transcript, fee list, picture, and sequence)
    • Object info (pieces of information you defined for the object)
    • Layer (position of the object, if it is layered with other objects)
    • Page (page on which the object appears)
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