Summer School Process Outline
The following chart provides a chronological listing of the steps included in this document and any associated time constraints. Print this chart and use it to keep track of the summer school process.
Start this process at any time throughout the current school year.
The steps are chronological and must be followed in order, noting any associated time constraints.
For Direct Enrollment only, students must be transferred from the active school to the summer school after the last day of the active school year.
Operation | Constraints |
Create summer school(s). | None |
Set up summer school year and term. | None |
Set up summer school FTE, attendance conversion, bell schedule, and calendar. | Prior to enrolling students into summer school. |
Set up courses. | None |
Set up final grades/reporting terms in summer school. | None |
Verify student indicators. | Direct Enrollment: Prior to transferring students to summer school. Remote Enrollment: Prior to running End-of-Year. |
Permanently store grades in active school. | After end of originating school year. |
Generate reports in active school. | After end of originating school year. |
Back up PowerSchool. | Direct Enrollment: Prior to transferring student to summer school. |
Create sections in summer school. | None. Can be completed at any time. |
Direct Enrollment Only: Mass transfer students out of originating school. | Direct Enrollment Only: After end of originating school year. Prior to transferring student to summer school. |
Direct Enrollment Only: Mass transfer students to summer school. | Direct Enrollment Only: Prior to start of summer school term. |
Enroll students in Summer School sections | Prior to start of summer school term. |
Permanently store Summer School Grades. | Direct Enrollment: Initiate from Summer School after end of summer school term. Prior to End-of-Year process. Remote Enrollment: Initiate from home school after end of Summer School. Use the Exclude and Include Enrollment Records options to target only summers school grades. After end of summer school term. |
Back up PowerSchool. | Direct Enrollment: Prior to transferring stored grade records to originating school.
|
Direct Enrollment Only: Transfer students to previous school (optional). | After storing summer school grades. |
Begin the End-of-Year process. | After storing summer school grades. |
Summer School Setup
The creation of a summer school is the same as the creation of the originating school:
- Create the school (district level)
- Define the years and terms (School Setup page)
- Set attendance preferences (School Setup page)
- Set FTE Codes (School Setup page)
- Create Attendance Conversions (School Setup page)
- Create Attendance Codes (School Setup page)
- Create the Calendar (School Setup page)
- Create Courses (School Setup page)
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